Rio Conference Center

July 19, 2006

Rio Conference Center

Attendees
TLC Voting Members: / DO-Darrel Huish (Co-Chair), DO-Earl Monsour, PC-Paul Golisch, GCC-Doreen Kessler, GWCC-Jose Candanedo, MCC-Bill DeHaan, SCC-Grant Gagnon, RIO-Ed Kelty (Co-Chair), SMCC-Mike Lewis, CGCC-Victor Navarro sub, PVCC-Cathlyn Hart, EMCC-Rich Marmon,
Meeting Rules
Start on time, end on time / Stay on track
Monitor your own participation / Limit side conversations
Respect each other’s ideas and work / One speaker at a time – don’t interrupt
Be an active listener / Honor confidentiality
Disagree and clarify when appropriate / Be willing to invest the time for inquiry when appropriate
Consider the entire system / Build shared meaning
Keep an open mind / Have deliberate patience
Have Fun
Meeting Objectives / Agenda
11:30 – 1:30 / Symantec Lunch and Learn
1:30 – 2:00
TLC Subcommittee, ITS Updates,
College Updates / District Departments:
·  Executive Update – Darrel Huish
o  Board agenda item is to acquire the building to the north of District. At the moment there isn’t any specific usage defined for that building yet…
o  Darrel talked about the ITS survey and they received 500 responses. One of the areas they are looking at is “clear” communication. They’ll have them published by the next TLC meeting.
o  There will be a new ITS website sometime in August
o  Victor asked about ITAC items that have been approved and if TLC should review technology items that move forward to that group. How can items going to ITAC be validated that the colleges have participated and agree with the technology?
1.  Darrel said he will look at tightening up the process to validate if someone said “everyone’s on board” that that’s really the case.
2.  Ed suggested that we TLC to the alerting system of ITAC when new items were added.
·  Instructional/Business Systems – Steve Creswell
·  MEMO/EIMS/Policy – Yosef Morgan
·  Ocotillo Update –
·  Security/Networking Services – Doug Harper
·  Student Systems - Gary Nusbaum
·  Library – Cheryl Laieski
·  Infrastructure and Customer Support – Earl Monsour
·  District ITS Telecom – Jon Hawkins
TLC – Currently Active Subcommittees
·  Contact Center - TBD
·  Helpdesk Software RFP – Ed Kelty
o  Ed updated everyone on the RFP response. The issue around this will be who supports the system and deals with the operational costs.
§  Darrel suggested that it would be important to identify a primary sponsor for this project to identify support and operational issues.
·  MIRA – Doug Harper & Rich Marmon
·  ASC – Bill DeHaan
·  Communications and Collaboration – Mike Lewis and Paul Golisch
·  Media Leadership Group – Tim Keefe
2:00 – 2:15 / iTunes U update – Tim Keefe
Maricopa has initiated a contract with Apple to setup an iTunes site with Maricopa. It is currently sitting in legal.
Tim has been looking at implementation strategies and issues (branding, setup, etc.) to see what would be best for the district. They will be meeting with ASU who has already setup their iTunes site and Maricopa is hoping to learn what to watch out for and review best practices.
Early August would be the first potential date for implementation. Currently it would be “Maricopa” branded, there may be a “sub site” for each campus, no sure yet.
Phase one from Victor Navarro
Complete Legal agreements (Still with district legal)
Establish MCCD itunesu infrastructure, hosted by apple.
Establish and test authenication model. (cgc/DO ITS)
Develop MCCD branding for site. (DO marketing)
Identify site administrators (colleges/DO)
Phase two
Internal Publicity (MCLI,College CTLs, Media groups, ITS groups, marketing)
Build out public MCCD site. (Podcast from chancellor?)
Develop site branding
Build out college site models. (CGC/PV/RIO/PC)
Training for content development (site admins)
Develop/load content (site admins)
Go Live
2:15 – 2:30 / Sharepoint Survey Tool – Ed Kelty
Ed demo’ed the SharePoint survey tool. Rio will give all the TLC members access to setup surveys. Also, Rio has SharePoint 2007 up and running and anyone interested in looking at it please email Ed and he’ll give you an account.
2:30 – 2:45 / APC Lunch and Learn at Mesa for September meeting – Bill DeHaan
Checkout their new data center and review what’s new and what’s cool!
2:45 – 3:00 / VoIP Update – Earl Monsour’s
August 5th district will need to do an 8 hour shutdown.
Earl’s team met with Cisco to discuss centralized vs regional. There is also going to be a checklist sent to each college to see if their LANS are up to date to support VoIP. They’ll also be asking each college to give a list of features of their phone system so everything is covered when converting.
Another item the team will be working on is to determine what the first phase would require to go live.
Carol asked how the support would be defined? Would everything be in Telcom, ??? Earl said that they’d determine that after a design has been formalized.
There was also a discussion about having a good business case for upgrading to VoIP so it would be easy to understand why this project should receive funding.
Rich asked if Earl had a timeframe in place for getting the recommendation ready. Earl said he hoped to have something ready by the next TLC meeting.
Team Members: Victor, Grant, Jose, Earl, Bill, Doug, John H.
3:00 – 3:15 / Next Levels Solution – Earl Monsour
Earl gave NLS all the TLC members names and numbers to contact to do site visits.
Earl did mention that NLS was just District to Campus wireless connections, no internet access. That being the case it is not as much of a conflict. The current Qwest project is redundant internet access to District. The next step is redundant links between district and campuses. NLS and Qwest will both be offering quotes for doing this.
Action Items
Who / What / When
Issue Bin:
§