Request for Proposal Number 600-5092

ADDENDUM NO. Two (2)Page 1

REQUEST FOR PROPOSAL NUMBER 600-5092

December 3, 2012

COUNTY OF FRESNOTwo (2)
ADDENDUM NUMBER: Two (2)
600-5092 / RFP NUMBER: 600-5092
Photocopy Machines - Purchase, Rental and Maintenance
December 3, 2012
Photocopy Machines - Purchase, Rental and Maintenance / PURCHASING USE
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IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER’S NAME MARKED CLEARLY ON THE OUTSIDE TO:
COUNTY OF FRESNO, Purchasing
4525 EAST HAMILTON AVENUE, 2nd Floor
FRESNO, CA 93702-4599
Closing date of proposal will be at 2:00 p.m., on December 20, 2012December 20, 2012.
PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M.
Proposals will be opened and publicly read at that time. All proposal information will be available for review after contract award.
Clarification of specifications is to be directed to: Gary CornuelleGary Cornuelle, phone (559) 600-7110,
e-mail , FAX (559) 600-7126.
NOTE THE following and attached ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 600-5092 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.
G:\PUBLIC\RFP\600-5092 ADD 2.DOC / (12/02)

ADDENDUM NO. Two (2)Page 1

REQUEST FOR PROPOSAL NUMBER: 600-5092

December 3, 2012

ACKNOWLEDGMENT OF ADDENDUM NUMBER Two (2)TO RFP 600-5092
COMPANY NAME:
(PRINT)
SIGNATURE:
NAME & TITLE:
(PRINT)

1.QWhen reviewing the RFP it appears that you are requesting some specific information. Is it permissible to edit the pricing page format to reflect items on page 33 (Methods of Acquisition). For example including a firm monthly base rate, maintenance costs and minimum monthly copies to be included?

1.APlease do not edit the pricing pages.

2.QIt appears on the pricing page that the monthly minimum’s are very high based on the products requested, can you please confirm the recommended volumes you want the pricing to be based on per device?

2.APlease price per the pricing pages. Some monthly estimates do seem high. This way everybody is bidding apples to apples.

3.QDue to the cost consciousness of the County, would you consider devices that do not include do color scanning to keep costs down?

3.ANot for the RFP.

4.QQuestions are due on or before 11/29. When will the County release the responses?

4.A12/4/12

5.QAs it relates to the County’s pricing requirements on page 24/25, are staples included?

5.ANo

6.QHow many times over the existing contract term has the County cancelled without associated equipment replacement?

6.ANone to my knowledge.

7.QOther than Funding and Performance, under what conditions would the account cancel an individual unit prior to expiration of the lease term?

7.ANone to my knowledge.

8.QIf a unit is cancelled for reasons other than Funding/Performance prior to the end of the lease term, what damages does the Customer expect to pay?

8.AThe County’s position is not to lease. Not sure if the question is relevant?

9.QA lot has changed with digital devices in the past few years and security has become more and more of a concern for local government, do you require that security kits (i.e. image overwrite and data encryption) be included in the configuration of the proposed devices to protect the Counties information?

9.APlease price that out separately.

10.QMost County environments are usually mixed with both PC’s and MAC’s, do you require the vendors to include Post Script drivers as part of the configuration of the devices to prevent any additional costs to the County once awarded?

10.APlease price that out separately.

11.QSince scanning is included as part of the overall response, are we to include what the cpc is on scanning on the multifunction devices?

11.ANo.

12.QAre you requiring the vendor to state what the return charges on the devices will be if in fact they are replaced with another vendor?

12.ANo.

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