Release from Short Service Commission

RELEASE FROM SHORT SERVICE COMMISSION

(A)Leave Encashment.

Sl.No. / Entitlement / Documents Required / Procedure for Payment
(c)(a) / 30300 days (Including 60 days annual leave of last year + 28 days Terminal leave) / Leave accumulation Genform (Format placed at Appendix ‘A’) / (i) On receipt of leave accumu- lationgenformfrom the unit, leave file is forwarded to Officer’s DEMOB Section by Leave Record Section.
(ii) LE amount is calculated as per formula mentioned below and file forwarded to IRLA for audit.
(iii Post audit Payment authority is generated and amount is remitted to bank account.

Note : Formula for Calculation of Leave Encashment.

No. of days Leave Enchased x Basic Emoluments

30

(Basic Emoluments = Basic Pay + Grade Pay + MSP + DA)

(B)DSOPF Final Settlement.

Sl.No. / Documents Required / Remarks / Procedure for payment
(a) / Application for Final Closing of DSOP Fund Account (Format placed at Appendix ‘B’). / (i) Required in triplicate.
(ii) All copies to be ink signed by the officer (one copy over revenue stamp).
(iii) To be forwarded three months in advance of retirement. / (i) Post scrutiny, the application is forwarded to PCDA/ IRLA for audit.
(ii) Post audit, payment authority is generated and payment is remitted to retired officer’s bank account within one week after retirement.

(C)Terminal Gratuity.

Sl.No. / Documents Required / Remarks / Procedure for payment
(a) / Contingent Bill for TG Claim (Proforma placed at Appendix ‘C’) / (i) Required in triplicate.
(ii) All copies ink signed by the officer duly revenue stamp affixed.
(iii) Countersigned by CO with unit stamp. / (i) TG Claim in triplicate ink signed by the individual officer is forwarded to NPO through last unit of the officer.
(ii) Post scrutiny, the claim is forwarded to PCDA(N)/IRLA for pre-audit.
(iii) Post audit at PCDA(N)/IRLA Section, the claim is forwarded to PCDA(N), Mumbai for Test audit.
(iv) Post Test Audit the claim is forwarded to PCDA(N) Mumbai disbursement section from PCDA/ IRLA Section for issue of payment authority.
(v) After issue of Payment authority, the claim is returned to NPO for payment.
(vi) Payment authority is released and amount is remitted to the bank account of retired officers.
(b) / Certificate by the Officer (Format placed at Appendix ‘D’) / (i) Required in triplicate.
(ii) All copies ink signed by the officer.
(iii) Countersigned by CO with unit stamp.
(c) / Retirement GX (Format placed at Appendix ‘E’) / (i) Original retirement genform duly indicating terminal leave and last year balance annual leave to be encashed is required.
(ii) Date of retirement (i.e. D.O.O) should be with effect from PM only, if the retirement date mentioned in IHQ, letter is w.e.fAM, then the Gx should be w.e.fPM of previous day.
(d) / Copy of Retirement/ Release letter. / Duly attested with unit stamp.
(e) / No Demand Certificate from Commanding Officer (Format placed at Appendix ‘F’) / Ink signed by CO with unit stamp.
(f) / Service Extract /Details (Format placed at Appendix ‘G’) / Ink signed by the individual officer and countersigned by CO with unit stamp.
(g) / Copy of Commissioning letter /Certificate / Duly attested with unit stamp.
(h) / Copy of Release Medical Board (AFMSF-16/18) / Duly attested with unit stamp.
(j) / Certificate of Non Employment during terminal / annual leave with post retirement residential & permanent address including email i.d. (Format placed at Appendix ‘H’) / Ink signed by the officer.

Note:-

(i) All xerox copies of the documents are to be attested with unit stamp.

(ii) Amount and calculation part of Contingent bill (TG Claim) to be left blank.

(iii) Formula for calculating of Terminal Gratuity :(BP + GP + DA + MSP x No. of year of service).

(D)Terminal Leave .

Sl.No. / Documents Required / Remarks / Procedure for payment
(a) / Original Retirement Genform (Format placed at Appendix ‘E’ above). / (i) Original retirement genform should indicate terminal leave and last year balance annual leave to be encashed.
(ii) Date of retirement (i.e. D.O.O) should be with effect from PM only, if the retirement date mentioned in IHQ, letter is w.e.fAM, then the Gx should be w.e.fPM of previous day / (i) Genform is forwarded O/Auth Section of NPO.
(ii) Nil Pay Slip is Generated.
(iii) Post Audit of Nil Pay Slip by PCDA(N)/ IRLA, payment authority is generated.
(iv) Payment authority is released by O/DEMOB and amount is remitted to retired officer’s bank account.

Note :- It takes approximate one month for processing and remitting of amount of ‘Terminal Leave Claim’.