Registrar and HFL Liaison

Registrar and HFL Liaison

Registrar and HFL Liaison

This position works closely with the Senior Football Operations Manager to ensure all responsibilities listed are carried out.

Objectives

  • To ensure all players from U13 Junior team through to A Grade are registered or transferred in accordance with the league rules and regulations.

Responsibilities

  • Obtain a copy of the current Hills Football League Football Directory for the year that lists the contact details of the HFL and Clubs for reference as needed (from HFL Internet site
  • Obtain a copy of the HFL Constitution and HFL By-laws that manage Player registration requirements (from HFL Internet site and
  • Register all new players within the league guidelines
  • Register copy of injury reports as needed during season
  • Process insurance claims as needed during season
  • To follow up with Team Managers of all junior teams prior to season commencing, provide guidance and ensure players are registered and able to play.
  • Security of all teams players votes
  • Number of games played by player
  • Follow up with Treasurer on outstanding fees for A & B Grade players (Junior Teams are followed up by their Team managers)
  • Pass onto club Secretary all player contact details for A & B Grade playersto ensure club database is always accurate (Junior Teams are followed up by their Team managers).
  • Ensure attends the monthly HFL Senior Football meetings, and provide advice to the Senior Football Operations Manager of pertinent HFL matters for the monthly Club Committee meetings.

Relationships

  • Works closely with the Senior Football Operations Manager
  • Liaises with the Club Secretary and Treasurer
  • Liaises with the HFL. (email: Phone: Sam Stanbury, Secretary, Hills Football League Inc, Ph 8398-2524 M 0407 182 321, 27 Alexandrina Road, Mt Barker, 5250 South Australia)
  • Liaises with Team Managers
  • Liaises with all club members

Accountability

  • Reports to Senior Football OperationsManager and General Committee
Timetable for position responsibilities:
Timings / Task / Liaise with
November / Volunteer to position – work with Senior Football Operations Manager and Club Coaches re players list requiring managing / HFL regarding HFL requirements for player management
December / Assists at Meeting of new Committee. Discuss-
  1. the agenda for the financial year
  2. Forecast budget for season
  3. Senior Football Operations
  4. U13-U17 football Operations
  5. Sponsorship
Work with the
  • Vice President (players needed and transfers)
  • A & B Grade coaches
  • Coaches and Team managers u13-U17.5)
/ All Committee
A&B Coaches/Team managers
A&B grade players
Sports Medicine / Head Trainer
January / Attend all Committee Meetingsas needed by Senior Football Operations Manager
  • reporting of portfolio facts to the Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Permits/registration of new players
/ Committee
A&B Coaches/Team managers
A&B grade players
U13-U15 Coaches/Team managers re players for permits /transfers
HFL
February / Attend all Committee Meetings as needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
Liaise with club members and players
  • Finalise Permits/registration of new A&B grade players
  • Liaise with Coaches/Team managers U13’s above re applicable player permits/transfers
  • Attend HFL Football meetings
  • Develop a roster for A Grade matches for Time-keeper and Scoreboard (home games)
  • Work with Team manager and Coach of U17.5 and develop roster of u17 players and parents to undertake Time-keeper, goal umpire, boundary umpire and for home games a scoreboard operator for B Grade matches at all venues
  • Liaises with Sturt FC Development Coordinator re players for Junior Development squads
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
Sturt Football Club
March / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
Liaise with club members and players
  • Any more Permits/registration of new A&B grade players
  • Assist Coaches/Team managers U13’s above to finalise applicable player permits/transfers
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
April / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
May / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
June / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
July / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
August / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
September / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
October / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
October Debrief Report
Prepare Report to give to Senior Football Operations Manager on this Portfolio for November Annual General meeting / Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
Top View