Regional and European Office Clerk

Regional and European Office Clerk

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Role Description

Faculty/Service:Research and Innovation Services

Job Title:Research Support Officer (Pre-Award)

Grade:5

Category:Support Staff

Job Post:Based in Northumbria’s Grants and Contracts Team,you will provide a proactive customer-focussed support service to academic colleagues across a wide range of disciplines; preparing project costings for research grant applications;providing advice and guidance to academic staff on funding streams, and particular requirements of funders; and ensuring that all applications receive authorisation in accordance with the University’s procedures.

Responsible to:Pre-Award Manager

  1. Generic Duties and Responsibilities:

In line with the University’s Mission, Corporate Strategy and Leadership Attributes, you will:

  • Support the Faculty or Service Management Team by coordinating and contributing to the provision of a professional support service through the delivery of customer focused outputs.
  • Organise, plan and prioritise own work activities, and the work of others where appropriate, to contribute to the achievement of Faculty or Service objectives and professional standards.
  • Respond positively to feedback, proactively reviewing processes, procedures and practices to ensure that the needs and expectations of relevant stakeholders are met.
  • Contribute to the development of a collaborative, collegiate and inclusive culture, by facilitating the sharing of information and good practice with others.
  • Work co-operatively and maintain effective relationships with others, internally and externally to the University, as appropriate to own area of responsibility.
  • Develop and maintain a specialist knowledge of own area of responsibility.
  • Demonstrate a flexible attitude to change to support the University to meet existing and future needs.
  • Act corporately, promoting the ‘One University’ principle and positively promoting the Faculty or Service within and outside the University where relevant.
  • Undertake other responsibilities as required.
  • Support the University’s sustainability commitments by using resources efficiently and minimising impacts to the environment wherever possible.
  1. Key Responsibilities:
  • Provide advice and guidance on developing a robust project budget, including preparing project costings (on a Full Economic Costing basis) for externally-funded grant applications.
  • To advise and guide academic and research staff on University procedures, research systems and research funding applications and provide training where necessary on external web based systems (Je-S, e-Gap etc)
  • To make decisions on the resolution of issues related to bids to ensure high quality research applications that meet with Funder guidelines, have appropriateauthorisation and are submitted on time.
  • To liaise with Facultiesand individual academic staff to explore their needs and adapt the service accordingly to ensure the quality of the service.
  • Maintain and provide an information service. This will include: sourcing, analysing, selecting, interpreting, recording, drafting and disseminating information from and to key stakeholders to inform them of key opportunities, developments and requirements.
  • Administer the University’s processes for authorising bids for external research funding, tracking and chasing progress, troubleshooting problems, setting up record systems, maintaining records and keeping all parties informed.
  • Record all grant application information, including costs and develop regular reports for Faculties, Research and Innovation Services and committees utilising the Agresso Award Management System
  • Work with faculty and service colleagues to ensure appropriate due diligence checks
  • To maintain and develop knowledge of the main funding streams of interest to the University
  • Contributingto the development of tools and training materials for both academic and support colleagues.
  • To undertake any other duties assigned by the Pre-Award Manager.

This Role Description is not intended to be an exhaustive list of duties and will be subject to periodic review by the line manager and appropriate others in discussion with the post-holder.

Location: Based at City Campus

Attendance Requirements: The post is full-time with a standard working week of 37 hours.

Person Specification

E/D / A/I
Specific Knowledge
Knowledge of research grant funding in UK universities including European funding / D / A/I
Capabilities of IT systems and applications at the appropriate level / E / A/I
Good working knowledge of costing and preparing externally funded proposals / E / A/I
Skills and Abilities
Proven skills in providing a customer-focused service / E / A/I
Ability to implement change, integrate new work areas and develop working practices, and respond swiftly to new challenges / E / A/I
Accuracy and attention to detail / E / A
Excellent communication skills, both oral and written / E / A/I
Ability to prioritise and coordinate tasks to ensure business objectives are met in a timely manner / E / A/I
Competence in IT applications and utilisation (Web, Word, Excel, Access, Microsoft Project) / E / A/I
Ability to manage large amounts of data and information / E / A/I
Experience
2 years relevant administrative experience at the appropriate level / E / A
Providing management and business information from an administrative aspect / E / A/I
Experience ofsupporting research grant funding applications / E / A/I
Education/Training
Honours degree or equivalent experience / E / A

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