REF: KLA-AD-119Prepaid Meter for Installation As a Pilot Water Source/Piped Water Faucet

REF: KLA-AD-119Prepaid Meter for installation as a pilot water source/piped water faucet in Bugiri District

Request for Quotation (RFQ) for Pre-paid Meter for installation as a pilot in a point of water source/piped water faucet in Bugiri District

KLA-AD-119

1About GOAL

GOAL is an international humanitarian agency, currently operating in 12 countries worldwide, dedicated to alleviating the suffering of the poorest of the poor. We are a non-denominational, non-governmental and non-political organisation. For more information on GOAL and its operations please visit

GOAL has been working in Uganda since 1979, The GOAL Uganda country programme focuses on two of GOAL’s three strategic sectors: health (including WASH and health accountability programming) and livelihoods. GOAL Uganda mainstreams HIV, gender, and child protection across all programming. GOAL works on a district focused approach, and uses a mixture of direct implementation and partnerships with local civil society organisations, private sector partners, and district local governments to give effect to our mission. GOAL Uganda is funded by a number of donors, including DFID, Irish Aid, charity: water, Bank of Ireland, FAO, MCF and GOAL Global.

2Timelines

3Supply Requirement

GOAL invites prospective service providersto submit their proposalsfor the provision of pre-paid meter for installation as a pilot in a point of water source/piped water faucet and delivery to/atBugiri District.

The preferred bidder will be required to enter a contract with GOAL for works above stated on conditions set out in Financial Offerto this RFQ (Appendix 2.), GOAL Standard Terms and Conditions (Appendix 3) and other documents which form the Mandatory requirements for response. The scope of the works require that service providers furnish only satisfactorily services to the client.

4Terms of bidding

GOAL, acting in its capacity as Contracting Authority, invites bidders from suitably qualified interested parties that wish to participate for theservices for process evaluation & learning on the people-centred advocacy approach.

This competition is being conducted under GOALsRequest for Quotationprocedure. The Contracting Authority for this procurement is GOAL.

Any queries about this RFQ should be addressed in writing to GOAL via email on ease include the reference number KLA-AD-119 and words “clarification required” in the subject line

5Conditions of QuotationSubmission

Quotations must be completed in English.

Biddersmust respond to all requirements set out in this RFQand complete their offer in the format requested.

In the event of a contract being awarded to a bidderthat has knowingly withheld relevant information or otherwise misled GOAL in the evaluation process in any way, then that contract will be rendered null and void

Any conflicts of interest involving a tenderer must be fully disclosed to GOAL particularly where there is a conflict of interest in relation to any recommendations or proposals put forward by the tenderer

GOAL is not bound to accept the lowest, or any bidsubmitted and can terminate this competition at any stage.

Information supplied by respondents will be treated as contractually binding

Unsuccessful bidders will be notified.

GOAL’s standard payment terms are by bank transfer or cheque within 30 days after satisfactory implementation and receipt of documents in order.

This document is not construed in any way as an offer to contract

GOAL and all contracted suppliers, and their subcontractors, associates or partners must act in all its procurement and other activities in full compliance with donor requirements and the highest ethical standards.

6Submission of Quotations

Quotes must be delivered in one ofthe following ways:

1. Hand delivered to:

Procurement

GOAL Uganda-Kampala office

Plot 1 Lubbobo Close, Muyenga-Kampala

Between 8:30Hr and 17:00Hr EAT- working days only

The quotation envelope must be sealed and labelled with your company name and the reference “Quotation for KLA-AD-119

1. Email d in the subject field state:

1. KLA-AD-119Pre-paid Meter for installation as a pilot in a point of water source/piped water faucet in Bugiri District
2. Name of your company with the title of the attachment when applying as a company
3. Number of emails that are sent e.g. 1 of 3, 2 of 3, 3 of 3.

(Proof of sending does not equal proof of receipt. GOAL is not responsible for any technical faults that may prevent reception of your email)

Important: Offers transmitted in any other manner or offers received after the deadline date and time will not be considered.

All responses will be opened by the GOAL Procurement Committee and all Bidders will be notified of the results.

7Submission checklist

8Eligibility, Qualification and Evaluation Process Award Criteria

The first phase of evaluation of the responses will determine whether the tender meets the preliminary eligibility criteria. These are:

Essential Criteria

Administrative instructions:

• Bid submission by the deadline.
• Submission of all supporting documents and appendices as outlined above in section 7.
• All costs must be quoted in UGX or USD

Bidders not conforming to the administrative instructions may have their bids disqualified at this stage, and therefore would not progress to the next stages. GOAL will convert all currency to UGX at GOAL Internal Exchange Rate during the evaluation.

Essential Criteria

The pre-paid water collecting metering system should ideally conform to the following specifications. Designers are free to provide better or more suitable designs and specifications provided they are financially competitive and answer the important requirements of pre-pay to fetch fee collection, simplicity in use and maintenance, remote monitoring, durability, security and use of off grid (low power solar supply)

1. Pump unit for water sales

• Suitably mounted and fits on (without or with minor modifications); India Mark II hand pumps (including U2/U3 variants).
• Should include any necessary spare parts
  

1. Managed by suitable remotely controlled pre-payment technology that will include; Metered dispensing unit capable of dispensing a pre-determined volume of water (10 or 20 litres), activated by a pre-paid token or card and linked to a web based monitoring system via GSM phone network.
   
2. Shop unit for payments

• The system should have a separate shop unit(s) where the buying of water units/credits takes place. The system should have the ability to set a number of different tariffs for a variety of customers and also the ability for time based or volume based charging.

Award Criteria

Bidders will be awarded marks under each of the award criteria listed in this section to determine the most economically advantageous bidders.

• Alignment to technical requirements
• Financial Proposal (all submissions will be taken as a final offer)
• Availability of product / timely delivery

Marks for price will be awarded on the inverse proportion principle:

Scorevendor = maximum score x (pricemin / pricevendor)

9Company information – these sections MUST be completed

Name

I confirm that my bid has a validity of 90 days. If your bid does not have this validity, please state what bid validity you offer.

I confirm that the proposal and the costs provided to accompany it are an accurate reflection of the costs that will be charged to GOAL according to the information provided in this request for quotation; and that there are no other costs associated with using the service that my company offers. I also confirm that I have the authority to sign on behalf of the company that is bidding.

Appendices:

Appendix 1: Terms of reference (TOR)

Appendix 2: Financial offer

Appendix 3: GOAL standard terms and conditions

Appendix 4: Vendor registration form

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