Read the Guidelines Document Before Embarking on the Accreditation Application

PROVIDER ACCREDITATION APPLICATION FORM

INSTRUCTIONS:

Read the guidelines document before embarking on the accreditation application.

Only fill in the non-shaded areas on this form. The shaded areas and QA checklists will be used during the evaluation of your application and during site visits. Please ensure that your application meets the criteria specified in the QA checklists.

Please ensure that all the annexures are completed. You are allowed to include additional annexures if you want to provide more information on your organisation. Please refer to such additional annexures in the application form.

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FassetQA Training Provider App October 2014.doc

TYPE OF APPLICATION

(Select one only)

* Apply for accreditation if you intend to deliver training and/or assessment services against full qualifications and/or unit standards that are registered on the NQF.

** Apply to become an approved provider if you intend to deliver short courses that address only selected outcomes of unit standards that are registered on the NQF.

QUALIFICATIONS AND UNIT STANDARDS INCLUDED IN THIS APPLICATION

(Compulsory)

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FassetQA Training Provider App October 2014.doc

CONTENTS

SECTION A ORGANISATION INFORMATION

A.1Organisation details

A.2Contact details

A.3Registration as legal entity

A.4SARS registration and income tax

A.5Registration with the Department of Education

A.6Professional registration

A.7Vision, mission and primary focus of organisation

A.7.1Vision and mission statements

A.7.2Primary Focus

A.8Undertaking not to seek other accreditation

A.9Organisation structure

SECTION B HUMAN RESOURCES PRACTICES

B.1Recruitment and selection

B.2Performance management

B.3Disciplinary procedure

B.4Grievance procedure

B.5Skills development of internal human resources

B.6Employee records

SECTION C OCCUPATIONAL HEALTH AND SAFETY

C.1Own training facilities

C.2External training facilities

SECTION D FINANCIAL SYSTEMS AND RESOURCES

D.1Financial system

D.2Financial policies

D.3Financial viability

SECTION E EDUCATION AND TRAINING CAPACITY

E.1Administrative capacity

E.1.1Marketing and communication

E.1.2Application and registration procedures

E.1.3Learner administration policy and/or procedures

E.1.4Learner administration system

E.1.5Reporting procedures – learner achievements

E.2Learner support

E.2.1Learner induction

E.2.2Learner code of conduct and discipline

E.2.3Learner grievances

E.2.4Other learner support programmes

E.3Own educational infrastructure and physical resources

E.4External education and training infrastructure

E.5Academic staff

E.6Formal education and training delivery

E.7Workplace/off-site learning procedures

E.8Practical skills training

SECTION F QUALITY MANAGEMENT OF LEARNING PROGRAMMES

F.1Programme/course design and delivery

F.2Assessment policy

F.3Moderation policy

F.4Recognition of prior learning policy

SECTION G QUALITY SYSTEM REVIEW

SECTION H QUALIFICATIONS AND UNIT STANDARDS

H.1Qualification/course summary

H.2Specific qualifications and unit standards

LIST OF ANNEXURES TO BE INCLUDED IN THIS APPLICATION...... 31

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FassetQA Training Provider App October 2014.doc

section Aorganisation information

A.1Organisation details

Attach as Annexure A.1.9 the names, physical addresses and telephone numbers of all the branches or training sites included in this application. (Only applicable if details differ from those specified in 1.1 to 1.6)

A.2Contact details

Please provide details of the person(s) directly responsible for the accreditation application of the organisation.

A.3Registration as legal entity

Please supply documentary proof of your organisation’s legal status as Annexure A3.

The following are the types of documents that are required:

• Letter of authority (trust)
• CK1 or CK2 (for a Closed Corporation)
• Certificate of confirmation (for a company)

A.4SARS registration and income tax

Please attach as Annexure A4 a valid tax clearance certificate.

If you are a new company and cannot provide tax clearance certificate, please attach documentary proof of

• Registration for income tax
• Registration for VAT (if applicable)
• Registration for SDL (if applicable)

A.5Registration with the Department of Higher Education and Training

Is your organisation registered with the Department of Higher Education and Training?

(Please refer to the guidelines document)

If YES please provide documentary proof of your registration as Annexure A5.

*Please note that this application does not lead to registration with the Department of Higher Education and Training

A.6Professional registration

Is your organisation registered with any other professional council or association?

(Please refer to the guidelines document)

If you are registered or required to register, with which council or professional body/bodies?

If you are registered, please provide documentary proof of your registration as Annexure A6.

A.7Vision, mission and primary focus of organisation

A.7.1Vision and mission statements

Please provide the vision and mission statements of your organisation in the space below.

A.7.2Primary Focus

What is your primary focus as a training provider? Please provide a short description

With which of FassetQA’s focus areas is your organisation aligned?

Please provide in Annexure A.7.2 proof of the use of vision and mission statements and of your primary focus using the following:

• A letter introducing your organisation and what it does
• A brochure/advertisement stating who you are and what you do

A.8Undertaking not to seek other accreditation

You need to undertake NOT to seek accreditation with another QAL whilst accredited by FassetQa. Please complete and sign Annexure A.8 (available at the end of this application form).

A.9Organisation structure

Please attach in Annexure A9 an organogram/organisational flowchart of your organisation specifically indicating the following roles and responsibilities (Please also indicate if you outsource any of the functions and attach a contract/agreement if you do):

• Ownership
• General management
• Trainers/facilitators
• Assessors/moderators
• Mentors
• Administration
• Financial management
• Maintenance

section Bhuman resources practices

B.1Recruitment and selection

Attach as Annexure B1 your organisation’s recruitment and selection policy.

B.2Performance management

Please provide in the space below a short description of the key elements of your performance management system. Attach as Annexure B2 supporting documentation e.g. examples of job descriptions, key performance areas.

B.3Disciplinary procedure

Attach as Annexure B3 a copy of your organisations disciplinary procedure.

B.4Grievance procedure

Attach as Annexure B4 a copy of your organisations grievance procedure

B.5Skills development of internal human resources

B.6Employee records

Attach as Annexure B.6 examples of the documents kept on employee records.

section Coccupational health and safety

C.1Own training facilities

In Annexure C.1 please provide proof that your organisation and training facilities comply with health and safety legislation and regulations.

• Health and safety certificate

• Health and safety policy

• Proof of appointment of health and safety representatives

• Proof of functioning of health and safety committee

• Health and safety checklist

• Other

C.2External training facilities

In Annexure C.2 please provide proof of the mechanisms that your organisation uses to ensure that all third party training facilities used comply with health and safety legislation and regulations.

section DFINANCIAL SYSTEMS AND RESOURCES

D.1Financial system

Provide a brief description of the financial system used by your organisation.

D.2Financial policies

Insert as Annexure D.2 your organisation’s financial policies and procedures pertaining to all aspects relevant to the training function.

• Determination of learner fees

• Timeous communication of changes in learners fees to all relevant stakeholders

• Extension of credit (if applicable)

• Collection of learner fees

D.3Financial viability

Attach as Annexure D.3 a copy of your last financial year’s statements (for companies audited statements are required) as well as your budget for the current financial year. Organisations that are not primarily education and training organisations can only submit the budget for their training division.

section EEDUCATION AND TRAINING CAPACITY

E.1Administrative capacity

E.1.1Marketing and communication

Please describe how your organisation markets its courses and programmes (e.g. which media are used). Attach as Annexure E1.1 examples of your marketing material.

• Entry requirements
• Languages of instruction
• Provision for learners with disabilities

E.1.2Application and registration procedures

Please describe your learner application and registration procedures. Refer specifically to selection procedures (if applicable). Attach as Annexure E.1.2 a copy of your registration form.

E.1.3Learner administration policy and/or procedures

Attach as Annexure E.1.3 a copy of your learner administration policy and/or procedures.

E.1.4Learner administration system

Please provide a description of the learner administration system. Give special attention to:

• The fields in the database
• Mechanisms used to ensure the correctness of data captured in the system
• The provisions made to upload data to the QAL.

• Full names

• ID number

• Gender

• Population group

• Socio-economic status

• Nationality/Residency Status

• Home language

• Disabilities

• Geographical area

• Contact details

• Special learning needs

• Formative assessment results

• Summative assessment results

• Assessor details

• Moderator Details

E.1.5Reporting procedures – learner achievements

Please provide a short description of your reporting procedures to learners e.g. how often and how soon after formative and summative assessments do learners receive results, in which format do they receive results etc.

E.2Learner support

E.2.1Learner induction

Please provide in Annexure E.2.1 a copy of your learner induction programme and all materials given to learners during the induction programme.

E.2.2Learner code of conduct and discipline

Attach as Annexure E.2.2 your learner code of conduct and disciplinary procedures

E.2.3Learner grievances

Attach as Annexure E.2.3 your learner grievance procedures

E.2.4Other learner support programmes

Describe all forms of learner support provided outside the normal curriculum. Learner support may include for example financial support, career guidance, counselling and/or job placement services and special bridging programmes.

E.3Own educational infrastructure and physical resources

E.4External education and training infrastructure

If your organisation uses facilities other than your own, please provide a short description of your arrangements in this regard and the mechanisms that you use to ensure that the premises are sufficient and suitable for the respective training programmes. Attach as Annexure E.4 documentary proof of contractual arrangements with regard to the use of premises other than your own.

Include also in Annexure E.4 the following information in respect of each of the external training venues or campuses that you intend to use