Rancho Santa Fe School District

REQUEST FOR PROPOSALS

RANCHO SANTA FE SCHOOL DISTRICT

Network Equipment for Erate FY2018-19
EDGE SWITCH and Wi-Fi RFP for ERATE 2018-19

The Rancho Santa Fe School District is seeking proposals for miscellaneous equipment described below. The Rancho Santa Fe School District shall file all documentation required by the Federal E-Rate Program ("E-Rate") to obtain funding under E-Rate Internal Connections for all E-Rate eligible Equipment and Services and shall exercise all good faith efforts to obtain E-Rate funding for all eligible Equipment and Services. Proposer must be currently certified as an E-Rate provider and have a valid SPIN number for the E-Rate Funding Year 18-19.

Rancho Santa Fe School District requests itemization of equipment quotes. All proposed equipment must not be refurbished. It must be in the original OEM packaging and new equipment. All aspects of this project must comply with the Federal Communication Commission’s competitive RFP requirement for Universal Service Fund (USF) support and services.

This proposal is dependent upon 100% funding from the Schools and Library Corporation. The Rancho Santa Fe School District is seeking funding from E-Rate. Even after award of contract and/or E-Rate funding approval is obtained, the Rancho Santa Fe School District may or may not proceed with the proposal, in whole or in part. Execution of the proposal, in whole or in part, is solely at the discretion of Rancho Santa Fe School District. Further, the quantities are approximate and the items requested are suggested. Vendors may suggest alternatives, including any items which vendor believes should be included. It is possible that either more or less of an item will be on the actual purchase order. Responses to questions regarding the items requested will be posted in the District Information sectionof our web site at In the event E-Rate funding is not provided by the FCC or its designated agency (USAC) for the fiscal year in which funding is requested for this project (2018-2019) the contract must allow the Rancho Santa Fe School District to cancel the contract/project, without penalty or liability, by providing written notice to winning proposer.

The Rancho Santa Fe School District reserves the right to accept or reject all proposals or sections thereof when the rejection is in the best interest of the District. The Rancho Santa Fe School District reserves the right to award without further discussion. Therefore, responses should be submitted initially with the most favorable terms that the Vendor proposes. The Rancho Santa Fe School District reserves the right to reject the proposal of a Vendor who has previously failed to perform properly or completed on time contracts of a similar nature; and to reject the proposal of any Vendor who, in the opinion of the Rancho Santa Fe School District, is not in a position to adequately perform the contract.

The Rancho Santa Fe School District reserves the right to reject any or all proposals; any part or parts of a proposal, waive any technicalities/informalities, increase or reduce quantities, make modifications or specification, and award any or all of the contract in a manner that is in the best interest of the Rancho Santa Fe School District. Contracts will be awarded to the Vendor submitting the proposal determined to be in the best interest of the Rancho Santa Fe School District.

This RFP will be awarded to the most cost effective provider. Price will be the primary selection criteria.

Bid Selection Criteria will be based on Cost (50 points), Methodology and Service Level - cost of change, technology, billing capabilities, account support team (25 points), Experience, Financial soundness, experience with District or references (20 points), Experience with the E-rate program (5 points).

The Rancho Santa Fe School District does not guarantee any award of contract by submitting an RFP response. No subsequent agreement between the Rancho Santa Fe School District and winning proposer, concerning the subject matter of this agreement, shall be effective or binding unless it is made in writing. No representation, promise, inducement or statement of intention has been made by either party which is not embodied herein.

This Agreement sets forth the entire understanding of the parties and supersedes any and all prior agreements, arrangements, representations or understandings relating to the subject matter hereof.

Proposer is to provide a full description of proposed items, including any accompanying warranty and servicing. Proposer shall also provide a detailed listing of parts and amounts that are NOT E-Rate eligible.

The District expects Service Providers to make themselves thoroughly familiar with any rules or regulations regarding the E-rate program. Service Providers are required to be in full compliance with all current requirements and future requirements issued by the SLD throughout the contractual period of any contract entered into as a result of this RFP.

If a Service Provider chooses to bid another manufacturer than is preferred, please provide supporting documentation with your bid response demonstrating its functional equivalency.

Vendor shall certify that it is a Manufacturer Authorized Channel Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements.

Unless otherwise specified, Vendor shall warrant that the products are new, in their original box. The Vendor confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Authorized Channels only, in accordance with all applicable laws and policies at the time of purchase.

Vendor shall provide the District with a copy of the End User license agreement, and shall warrant that all Manufacturer software is licensed originally to the District as the original licensee authorized to use the Manufacturer Software.

In the event there are questions pertaining to the validity of the products, the District reserves the right to verify the origin of the products with the manufacturer. In the event the products have been acquired from un-authorized channels, the District further reserves the right to reject the Vendor bid and/or return the products for a full refund.

Proposer may submit a proposed contract, but the Rancho Santa Fe School District reserves the right to request changes and/or provide its own contract to be used.

Proposer shall include customer references for successful contracts completed within the last two (2) years.

Proposer shall describe all applicable warranties for equipment and services.

Proposer may include a narrative of no more than five (5) pages describing their prior experience with Districts and E- rate, and their company experience, background and financial health.

Rancho Santa Fe School District is seeking proposals for the following equipment, listed below. The quantities are approximate and the items requested are suggested. Vendors may suggest alternatives, including any items which vendor believes should be included. It is possible that either more or less of an item will be on the actual purchase order.

Equipment List

District will install all equipment. VENDOR INSTALLATION IS NOT REQUIRED

I. 48 Port 1GB POE Switch w/4 SFP+ (Part #: MS225-48LP-HW)
Requirements:
Meraki or Equivalent
Quantity: 2

II. 5YR Cloud License for MS225-48LP (Part #: LIC-MS225-48LP-5YR)
Requirements:
Meraki or Equivalent
Quantity: 2

III. 8 Port 1GB POE Switch w/2 SFP (Part #: MS220-8P-HW)
Requirements:
Meraki or Equivalent
Quantity: 63

IV. 5YR Cloud License for MS225-24P (Part #: LIC-MS220-8P-5YR)
Requirements:
Meraki or Equivalent
Quantity: 63

V. 1Gb 1000TX Copper SFP (MA-SFP-1GB-TX)
Requirements:

Meraki or Equivalent
Quantity: 126

VI. 802.11AC Access Point (MR42-HW)
Requirements:
Meraki or Equivalent
Quantity: 28

VII. 5YR Cloud License for MR42 (Part #: LIC-ENT-5YR)
Requirements:
Meraki or Equivalent

Quantity: 28

VIII. 16 Port SFP/SFP+ Switch (Part #: MS425-16-HW)
Requirements:
Meraki or Equivalent
Quantity: 1

IX. 5YR Cloud License for MS425 (Part #: LIC-MS425-16-5YR)
Requirements:
Meraki or Equivalent
Quantity: 1

All inquiries concerning this document should be directed to:

Please NO phone calls. The deadline for questions is 2:00 PM January5th, 2018.

The 470 Response Sheets shall be emailed to mailed to:

Ben Holbert
Rancho Santa Fe School District
P.O. Box 809
Rancho Santa Fe, CA 92067

DEADLINE FOR 470 RESPONSES – The responses should be received no later than January15th, 2018 at 3:00 PM. Responses shall be accepted as long as they are received prior to the date and time above and they are complete, including properly authorized Vendor signatures.

Company Name: ______Contact: ______

Address: ______Phone #: ______

Email Address: ______Fax: ______

______

SignatureDate

Any proposals not submitted by the specified time and date shall be rejected.

Please check the District Information section of the website often for any updates: .