Present:Memberspaul Reid,Linda Tully, Merran Mcrae,Brian Richards,Anthony Rogers

Board Meeting - Additional

Date: 16 August 2017

Time: 8.30 am

Venue:Conference Call

Present:MembersPaul Reid,Linda Tully, Merran McRae,Brian Richards,Anthony Rogers

OfficersNigel Harrison, Gemma Armitage

Apologies: Andrew Watson,David Gent

Minutes

Agenda Item / LEAD
1 / Welcome and apologies
Paul welcomed everyone to the meeting. Andrew and David were unable to attend due to prior commitments / PR
2 / Governance Report
Paul explained that the meeting had been called for the Board to review some governance documents that needed urgent approval. He explained that points would only be discussed for points of clarity or if members had concerns.
Point 1.19 – The Board requested clarity on the term ‘actively involved’ and whether after a members first term of 4 years they would then be deemed as actively involved. Merran suggested that an addition should be included ‘(not including involvement on the Board or any Working Groups)’.The Board agreed that they are happy to approve if Sport England agree that this is acceptable. They agreed that email approval after the meeting would suffice.
1.23 – The Finance Sub-Committee Terms of Reference were approved.
2.1 (A) – The update to the Roles and Responsibilities document was approved including changing of ‘Network Groups’ to ‘Working Groups’ throughout the item 2 to remain consistent. Paul updated the group that discussions were taking place with a new potential trustee and he would update the group when it was appropriate.
2.1 (B) – The Board Diversity Policy was approved for publication on the Charity website.
2.2 – The Board Diversity Action Plan was approved for publication on the Charity website.
2.3 - The Board Diversity Annual Statement was approved for publication on the Charity website.
2.7 – The amended Succession Plan was approved.
2.13 – The Remuneration Policy was approved.
4.1 – Paul is to arrange 1:1’s with the members.
5.4 – The Board noted that further advice is to be received from Sport England.
5.6 – The Board noted that the four year forecast had been forwarded.
5.7 – After clarifying that the Finance Sub-Committee were to discuss the finer details of how the procedure will work the approved approve the outlined procedure.
5.8 – After clarifying that the Finance Sub-Committee were to discuss the finer details of how the procedure will work the approved approve the outlined procedure. / PR
3 / Comic Relief grant approval
Nigel summarised the report and the project as a whole. Paul made a comment around the safeguarding risk identified and asked what checks were currently made. Nigel explained that safeguarding policies are checked with clubs we work with and Linda clarified that this check was included in the safeguarding policy. It was suggested that a summary of the checks completed during the year be included in the Board’s annual safeguarding update. / PR
13 / Dates of Meetings 2017 / 2018
-23 October 2017(to be reviewed as it clashes with school holidays)
-22 January 2018