Post Of:Societies Development Coordinator

Post Of:Societies Development Coordinator

Post of:Societies Development Coordinator

Post Reference:

Please find enclosed the following details about The University of Northampton Students’ Union, which we hope prove informative:

  • A job description and person specification
  • An application form
  • Details of Asylum and Immigration requirements
  • Information about Working for The University of Northampton Students’ Union

The University of Northampton Students’ Union requires all candidates to complete an application form. You are advised to clearly identify how you meet the requirements of the post as outlined in the person specification. You may also submit a CV with your application form.

If you would like written acknowledgement that your application has been received then please include a stamped addressed envelope.

The closing date for this position is 12th June 2015. We look forward to receiving your application before this date. Please return your completed form to Yvonne AndersoninHR by post or email , details of which appear below. Interviews will be held Fri 26th June 2015.

If you have not heard from us within three weeks of the closing date, please assume that you have been unsuccessful on this occasion.

NB. European Community Law grants EEA nationals a right to live and work in the United Kingdom. If you require a work permit to take up this position your application will not be considered until we have exhausted the labour market of persons who have right of residence. Please read the enclosed Asylum and Immigration notes for further information about who is eligible to right of residence.

Thank you for your interest in The University of Northampton Students’ Union.

The University of Northampton Students’ Union as an employer strives to achieve diversity among its staff which reflects the communities it serves.

The University of NorthamptonStudents’ Union operates a No Smoking Policy

UNSU, Park Campus, Boughton Green Road,

Northampton, NN2 7AL Tel: 01604 893455


Job Title: Societies Development Coordinator

Responsible to: Member Development Manager

Responsible for: Student Volunteers

Functional Relationships:Societies Administrator, Sports Development Coordinator
Overall Purpose
The Students’ Union mission is “To create confident, aspiration and knowledgeable people ready to influence the world around them”. This can only be achieved through creating and effective delivery of opportunities’ where students can participate in cultural, recreational and academic activities alongside their degree. Your role is central to the success of the Activities Team strategic plan in working alongside students to developing and delivering a wide range of quality student led activities, while developing individual students’ employability skills.

Principal Duties and Responsibilities

Developing Student Led Activities

  • To responsible for all societies in the development of their activities and events.
  • Responsible for the growth and development of new societies and develop systems that enable students to easily start new activities or expand current activities.
  • To assist the development of and to deliver a wide range of student training, and running of the training conference.
  • Develop a culture of personal development amongst societies volunteers’, and actively promote the University’s Employability Plus Scheme
  • Monitor and provide evidence to show impact that student activities have on skills, educational development and the University Environment.
  • To attend and oversee the effective running of the student led Societies Committee; ensuring you provide context and fact in regards to the policies, procedures and running of the Students’ Union. Ensuring they follow the bye-laws and procedures, while using it to communicate Union activity.
  • Encourage societies to have a wide social purpose by developing a culture of campaigning, in conjunction with the Student Voice Team.
  • To develop partnerships within community volunteering, NUS and other relevant volunteering organisations and University departments; which could enhance society activity.

Ensuring the Quality of Student Led Activities

  • To lead on large event projects such as Society and Volunteering Awards, managing a committee made up of both staff and students.
  • Operational responsibility for the effective allocation of the society’s budget each month.
  • Monitor student activities and ensure they follow all health and safety procedures, and SU policies such as the External Speaker Policy. Promoting funding all funding opportunities.
  • Provide content for all Student Union media sources, relevant external media groups and Union publications.
  • To support all societies in their administration, organisation, finance alongside the Societies Administrator.

Enhancing the Quantity of Student Led Activity

  • Develop an effective recruitment strategy to help increase the number of students becoming involved with societies.
  • Develop systems that enable students to easily start new activities or expand current activities that increase ownership of activities, facilities and spaces.
  • Build contacts and networks across the University and work with academic staff to start new societies based around courses and skills.

Generic Duties and Responsibilities

  • Any other duties, as may be reasonably required, from time to time by your Line Manager or Senior Management Team.
  • It is important to know that you will be expected to participate in any training programme considered relevant to your job. The Students’ Union expects all staff to participate and take ownership of their Induction, Personal Review Programmes, Departmental Staff Meetings, Training and networking opportunities.
  • A condition of employment is that all staff are expected to assist in key events throughout the year e.g. Freshers’ Fair, Varsity and any other key events, including elections, if necessary. Staff are expected to portray a positive image, both internally and externally of the Students’ Union by displaying high standards of service, integrity, punctuality, politeness and professionalism.
  • Empathy with the core aims and values of the University of Northampton Students’ Union.
  • Applicants should note that the University of Northampton Students’ Union operates a No Smoking Policy. The Students' Union is committed to its Policy & Code of Practice on Equal Opportunities and welcomes applications from all sections of the community.
  • The job description may be altered at any time in the future in line with the level of the post to meet changing institutional requirements, but only in full consultation with the post holder.


Attributes / Criteria / Essential
√ / Desirable
√ / Assessment Methods:
Qualifications / Educated to A level/NVQ level 4 with GCSE English Language and Maths at Grade C or significant relevant office experience. Or Equivalent
A relevant post A Level
Degree level / √
√ / √ / Application Form
Application Form
Application Form
Skills, Knowledge and Experience / Excellent interpersonal
and organisational skills
experience of
Administration process
And systems
Practicalexperience of
working in customer
service related
environment and the
ability to recognise
excellent service
The ability to motivate
and develop a team of
student staff/volunteers
Effective problem
solving skills
communication skills
both verbal and written
Ability to work in a
democratic structure
with elected officers
Ability to display tact
and diplomacy
Commitment to
equality of opportunity
With excellent
IT skills i.e.
Word, Access, Excel,
Previous administration
ability to achieve
results through
Demonstrate understanding and ability to budget effectively
Experience of working in a Students' Union environment or Higher Education
Understanding of the Prevent Agenda
Experience of running or organising a large event
Understanding of UK Charity Laws / √

√ / √

√ / Application Form
Application Form, Interview
Application Form
Application Form, Interview
Application Form
Application Form
Application Form
Application Form
Application Form
Application Form
Application Form

Terms and Conditions of Employment relevant to post

Job Title:Societies Development Coordinator

Hours:Full time37hours per week

Salary:£18031-20198per annum

Work Base:Avenue/Park Campus or any of The University of Northampton premises as required

Pension:Workplace Pension Scheme

Standard wording

Holidays:21 days per annum rising by 5 days after 5 full years of service.Plus Bank Holidays and Closed days.

Notice period:1 month

  • Probationary period - 6 months
  • Compliance with Asylum and Immigration Act 1996
  • Satisfactory Pre-employment Health Questionnaire
  • Evidence of stated qualifications relevant to the post
  • Evidence of membership of relevant professional bodies dictated by the post


Based in the heart of England The University of Northampton has two campuses which are predominantly set in spacious, natural surroundings.

As a county, Northamptonshire offers easy access to all main travel routes, along with a fascinating blend of rich heritage, distinguished history and all the energy and vigour you would expect of one of the fastest growing modern commercial towns in the United Kingdom.

We all want to achieve our individual potential, and the main aim of The University of Northampton is to create an environment that is open, well resourced and always encouraging.

The University of Northampton offers a wide range of opportunities for learning and development for both students and staff, and we are committed to widening participation and ensuring that opportunities are there for everyone who wants to enjoy the benefits of Higher Education.

We have established extensive partnerships with local colleges in the surrounding area and our reputation is continually growing. In August 2005 the institution was awarded the title The University of Northampton with full University status and will now award and validate our research degrees.