MISSION
Delivering patient centered, accessible, quality-driven, medical, dental, and behavioral healthcare, to all generations to strengthen the health status in the communities we serve, regardless of the ability to pay. / JOB DESCRIPTION
POSITION: Board Member
Reports to: President of the Board Revised: August 2015
Department: Governance
FLSA: Not Applicable

Position Summary: The Board of Directors (Board) acts as the oversight authority for the health center. The Board of a nonprofit organization is responsible for ensuring that the nonprofit organization meets its legal and compliance requirements and is operating in accordance with its mission, code of conduct, and charitable purposes.

The Board will provide leadership and oversight to the center, following the center Bylaws and establishing and following center policies and procedures.

Supervision Exercised: None

Position Responsibilities:

Expectations of Board members:

  1. The Board will be engaged, informed and independent. The Board must assure proper use of and safeguard its assets (policies and practices) that:
  2. Address executive compensation.
  3. Protect against conflicts of interest.
  4. Support independent financial reviews.

An organization must be transparent via:

  1. Board’s decisions reflected in minutes.
  2. Records retained for a reasonable time.
  3. Whistleblowers protected.
  4. IRS 990 forms complete, accurate and prepared in good faith.

Board members are expected to:

  1. Attend all meetings of the Board.
  2. Attend orientation and training provided.
  3. Review materials and participate in discussion of issues.
  4. Represent the interests of all persons served by the center.
  5. Endorse the Code of Conduct and sign the confidentiality acknowledgement statement.
  6. Follow appropriate channels through the Executive Director to secure information and to resolve issues.
  7. Exercise authority as a Board member only as delegated by the Board.

Duties of Board of Directors:

Duties of the Board of Directors include, without limitation, to be informed, loyal to the center mission and free of conflicts of interests, such that the members are working in the best interests of the corporation to do the following[1][2]:

A.Govern

  • Meet once a month.
  • Board Secretary must take minutes of the Board meeting.
  • Establish general policies for the center, except in the case of a public center.
  • Must adopt and periodically review Bylaws.
  • Must have authority to establish clinic policies and procedures.
  • Must evaluate its performance regularly.
  • Handle select personnel matters
  • Select and dismiss the Executive Director for the center.
  • Grant privileges to providers (usually done through approval of provider agreement and a following recommendation by Executive Director upon credentialing)[3]
  • Establish Personnel policies & procedures including:
  • Salary and benefit scales;
  • Personnel management procedures;
  • Provisions for compliance with Equal Opportunity Laws.

B.Monitor center finances

  • Adopt policies for financial management.
  • Adopt system for fiscal accountability.
  • Approve annual budget.
  • Approve managed care contracts.
  • Establish fiscal priorities.
  • Must have conflict of interest and whistleblower policies.
  • Must approve IRS 990 Form.
  • Must review audit.

C.Evaluate clinic operations

  • Adopt policies & procedures for referral, after hours care, protocols, and a medical record system.
  • Adopt Patient’s Bill of Rights & Responsibilities.
  • Assure that center is compliant with applicable laws and regulations.
  • Select the scope, location and availability of services to be provided by the center.
  • Schedule hours during which such services are provided.
  • Review productivity.
  • Establish Quality of Care Audit Procedures, including peer review, credentialing and competency procedures.
  • Create a health care services plan.
  • Review utilization patterns.
  • Review patient satisfaction.
  • Ensure achievement of program objectives.
  • Resolve patient grievances.
  • Oversee compliance and performance improvement
  • Be informed – request reports.
  • Adopt resolution to establish CPI Program.
  • Adopt a center Code of Conduct.

Generally, the Board is involved in decisions regarding:

  • Issues that affect the whole center (as opposed to an individual);
  • Issues concerning fiscal responsibility and accountability;
  • Issues that are basic policy issues (dictating what the center will or will not do);
  • Actions required by law (such as expenditure of resources and granting clinical privileges); and
  • Recommendations presented to the Board by the Executive Director.

The specific statements shown in each section of this Job Description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Northland CHC will inform the Board Member when changes in the respective job description are made.

Position Qualifications:

  1. Understanding of the concept and operation of a health center.
  2. Ability to read and understand financial statements.
  3. Ability to work with others on the board and in a community setting
  4. Training and /or expertise in one or more of the following areas is desirable (list is not all-inclusive):
  5. Financial Management
  6. Business
  7. Community Affairs
  8. Education
  9. Government
  10. Health Administration/Professions
  11. Human resources
  12. Insurance
  13. Law
  14. Marketing or Public Relations
  15. Religious Organizations

Board Member

1

[1] This policy and procedure meets the requirements for The Joint Commission Element of Performance LD.01.07.01, CAMAC Update 1, June 2010. “Governance provides leaders with access to information and training in areas where they need additional skills or expertise”.

Governance defines in writing its responsibilities, provides for organization management and planning, approves the organizations scope of services, selects the CEO, provides for the resources needed to maintain safe, quality care treatment or services, works with leaders to annually evaluate the organizations performance in relation to mission , vision and goals”.

[3] See PIN 02-22 found here and the Tool Physician Employment Agreement in this manual.