POSITION & PERSON SPECIFICATION

JOB TITLE:Recruitment & HR AdministratorREF:HOL/HR019

(Fixed term to 31.12.2015)

REPORTS TO:Head Office Assistant HR ManagerLOCATION: London

SALARY:£/ annum

BENEFITS:Pension, Life Assurance, Healthcare including Travel Insurance, Critical Illness Insurance, 20 Days Holiday

POSITION FUNCTION:

To be responsible for Head Office Recruitment administration and to assist with the smooth day to day running of the Head Office HR function. To support the Head Office HR function including the Group HR Directorensuring a professional HR service is consistently offered to all staff.

MAIN RESPONSIBILITIES:

Recruitment and Selection

  • Assist Line Managers with recruitment requirements
  • Responsible for advertising vacancies internally and externally, ensuring approval processes have been adhered to
  • Arrange interviews, bookrooms, coordinate recruitment tests,supply candidates/agencies and interviewers with accurate information. Liaise with, and negotiate terms and conditions with agencies and Job Boards
  • Overseeing and working within agreed recruitment budget for roles
  • Record and review CVs
  • Keep accurate and up to date recruitment records
  • Conduct telephone interviews

GeneralHR duties

  • Sending out starter and leaver emails
  • New starters: coordinate referencing process, assisting to organise inductions, liaise with other departments and update induction records
  • Update HRDB and chasing missing information or updates (e.g. visa records, contractor PI insurance)
  • Annual leave update to finance on a quarterly basis
  • Update Group org charts on a monthly basis
  • Procedure manual admin: keeping a record of all procedures, coordinate updates on an annual basis, and updating own procedures
  • General Training administration
  • To support and work towards the Customer Service Charter objectives

Administration

  • Filing, archiving and any related administration duties i.e. scanning, photocopying etc.
  • Maintain personnel files, records and archiving including completing weekly filing duties in a timely fashion
  • Complete general administration duties for the following; benefits, appraisals, P11D’s, employee initiatives
  • Update head office intranet pages (vacancies, new starters, leavers etc.)
  • Update HO seating plan when required
  • Daily lunch cover for reception

SKILLS AND EXPERIENCE:

  • Currently studying towards or has CPP or CIPD Level 3 qualification
  • Proficient in Outlook, Excel and Word
  • Excellent organisational skills and ability to focus on key priorities in a calm and controlled manner
  • Excellent communication skills and the ability to liaise effectively with a wide range of internal and external personnel with confidence and authority
  • Experience of providing a responsive, customer focused service
  • Exceptional time management skills and the ability to prioritise
  • Ability to produce work to a consistently high standard within tight deadlines
  • Capability to work independently and as part of a team
  • Literate and numerate
  • Excellent attention to detail

PERSON SPECIFICATION:

Essential

  • Proven experience of resourcing and knowledge of recruitment processes
  • Previous experience of working within an office environment, within an HR Administrator or Office Administrator capacity
  • Previous experience of juggling a busy workload in a controlled and organised manner whilst meeting deadlines in a timely fashion
  • Experience of understanding the importance of confidentiality and to ensure that confidentiality is maintained

Key Competencies

  • To have a friendly and approachable attitude to work
  • To be flexible and adaptable, self-motivated and a pro-active worker
  • Proactive in spotting opportunities for improvement
  • Influencing and interpersonal awareness
  • Planning and organising effectively
  • Good communicator
  • Team player

HR Administrator – Sep 2014