Part 4G19 Small and Disadvantaged Business Concerns

part 4g19 – small and disadvantaged business concerns

Subpart 4G19.2 – Policies

4G19.201 General Policy.

4G19.201-70 Office of Small and Disadvantaged Business Utilization (OSDBU).

Forest Supervisors are delegated the responsibility for administering the Department Procurement Preference Program for procurements accomplished for their unit.

4G19-201-71 OSDBU Coordinators.

Forest Supervisors shall assign OSDBU coordinators at each Zone or Forest contracting office in accordance with FSAR 4G19.201-71. Assignment shall be made to individuals preferably in the procurement unit who are knowledgeable of OSDBU coordinator responsibilities. OSDBU coordinators shall be provided adequate training to carry out procurement preference programs on their unit(s).

The Senior Contracting Officer in the Acquisition Management Staff, shall be the OSDBU Coordinator to carry out the procurement preference program in the Regional Office.

Each OSDBU Coordinator shall review each proposed acquisition expected to exceed the simplified acquisition threshold prior to its solicitation. This review and subsequent Contracting Officer’s determination shall be documented using a format similar to Exhibits 19-1 and 19-2.

Exhibit 19-1

REPLY TO: 6300

SUBJECT: OSDBU Coordinator's Procurement Action Review (USDA AGAR 419.201-71)

TO: Contracting Officer

In reference to the project identified below, I recommend the following:

Product or Service being procured: ______

Location of Project (Staff Unit, Forest, District): ______

Requisition or Request for Contract Action dated: ______

Estimated contract amount: ______

1.8(a) Set-Aside (FAR Subpart 19.8)

____ (a)This is an appropriate project for the 8(a) Program.

____ (b)No eligible 8(a) contractors are known to exist or are available for this project and open-market procurement is authorized. Suggested set aside areas are shown in Item 2 below.

____ (c)Even though an 8(a) qualified firm may exist, this procurement is not recommended to be set aside because the procurement is presently or will be provided under another set-aside program (small business, LSA, minority or woman-owned or other). Suggested set aside or non-set aside areas are shown in Item 2 below.

2. a. Small Business (FAR Part 19.5, 19.9 and 19.13)

____ (a)Total Small Business Set-Aside.

____ (b)Partial Small Business Set-Aside.

____ (c)Very Small Business Concern Set-Aside.

____ (d)HubZone Set –Aside.

____ (e)Emerging Small Business Set-Aside.

b. Non-Set-Aside. Procurement is not set aside for the following reason(s):

____ (a)Procurement is of an urgent nature; processing time is inadequate.

____ (b)Widest possible competition needed for this procurement, such as: competition needed from educational, Government, or other non-small business sources.

____ (c)Insufficient small business concerns to provide adequate competition or recent procurements show a substantial decline in competition among available small businesses.

____ (d)Other reasons as noted, such as: not set aside because of Small Business Competitiveness Demonstration Act, Sole Source, and so forth.

______

OSDBU COORDINATORDATE

Exhibit 19-2

REPLY TO: 6300

SUBJECT: CO's Determination and Action on OSDBU's Coordinator's Recommendations

TO: The Record

1. Action on OSDBU Coordinator's Recommendations

____ (a)I concur with the recommendations of the OSDBU Coordinator.

____ (b)I concur with the recommendations of the OSDBU with the following exceptions or qualifications:

____ (c)I do not concur with the recommendations of the OSDBU Coordinator for the following reasons:

2. Contracting Officer's Determination

____ (a)Set aside for 8(a) Program.

____ (b)Set aside for Small Business; (___total, ___partial).

____ (c)Set aside for HubZone Concerns.

____ (d)Set aside for Very Small Business Concerns.

____ (e)Set aside for Emerging Small Business Concerns.

____ (f)Identified minority, small disadvantaged, Service Disabled Veteran owned businesses, Native American owned businesses, and/or woman-owned contractors were sent the solicitation.

____ (g)No set-aside action taken.

3. Comments on Actions:______

______

______

CONTRACTING OFFICERDate