Non-Public Fixed Assets Verification - Hastener

Non-Public Fixed Assets Verification - Hastener

Memorandum

7331-1 (NPPAM)

15 Oct 2014

Distribution List

NON-PUBLIC FIXED ASSETS VERIFICATION - HASTENER

Ref: A-FN-105-001/AG001 Chapter 28 (Fixed Assets)

  1. IAW ref, the Property Inventory Records for Fixed Assets shall be independently verified at a minimum of once every two years and upon change of Property Inventory Holders. A review of our records indicate that the vastmajority ofCFB xxx’sProperty Inventory Verifications are long overdue putting NPPFixed Assets unnecessarily at risk.
  1. Therefore all Property Inventory Holders are asked to initiate an independentreview/verificationof their enclosed Fixed Asset Verification listings as soon as possible to ensure CFB xxxx’s Fixed Assets are properly accounted for.
  1. Property Inventory Holders are to sign the enclosed Statement of Property Inventory Verification (Annex J to ref (enclosed)) and return the completed forms to the Base NPP Accounting Office (Bldg S-90 Room 133) attn: Cpl Smithby 17 Nov,2014. This procedure will help ensure all NPP Property Inventory Holder accounts at CFB xxxxare correct and current.
  1. For NPP organizations that are undergoing a turnover of Property Inventory Holders, a complete verification is to be performed by the outgoing and the incoming holders and the Fixed Assets Internal Transfer Form (Annex H to ref (enclosed)) is to be completed and forwarded to the NPP Accounting Office.

Note: While Property Inventory Holders are responsible for updating their fixed asset listings for acquisitions and disposals on an ongoing basis, to ensure accuracy,it is recommended that a current listing be obtained from NPP Accounting for handover purposes.

  1. Discrepancies in NPP Fixed Asset records shall be addressed as follows:
  1. All details regarding the disposal and/or loss of NPP items (e.g. method of disposal and/or circumstances of loss, description of items, etc) shall be recorded in the minutes of the organization and deletion from property records shall not be effected until those minutes authorizing the disposal(s) and/or write-off(s) are approved IAW the CDS Delegation of Authorities for Financial Administration of NPP. Request for Disposal (Annex G to ref (enclosed)) and/or Request for Write-Off Lost NPP Items (Annex F to ref (enclosed)) shall be completed/approved and forwarded to the local NPPAM to initiate deletion of the NPP items from property inventory records:

(1)Disposal - Situations in which disposal authority is appropriate/required are trade-in, sale, auction, barter, deletion from records as a result of fair wear and tear, and consumption of an asset by the NPP activity for its own use; and

(2)Loss of NPP items (fraud, theft, disappearance) shall be investigated IAW QR&O 21.72 and 21.73 and official write-off approval is required.

  1. For further information or clarification please contact the Cpl Smith at local 721-8305 or alternatively please feel free to contact me directly at local 721-7851. Your cooperation is very much appreciated.

Robert Orr

NPP Accounting Manager (NPPAM)

CFB xxxx

721-7851

Encl: 4

Distr List (Distribution via e-mail)

Action

All Property Inventory Holders

Info

BComd

BADO

Hosp Svc O

PSP Mgr

D/PSP Mgr

RAM

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