New Merchants Contract

New Merchants Contract

PAGAN UNITY FESTIVAL #19 MAY 19-22ND

New Merchants Contract

Only a limited number of 10x10 merchant spaces are available. Applications must be in no later than February 15th. New merchants will be decided by jury. Photos of your set up and product are needed as well as a short description of what you have to offer. The merchants that are chosen will be the ones that make by hand everything they have to offer.No resell merchant booths will be approved as we have that covered with current merchants. Final decisions will be made by February 29th.

Please understand that we are not able to accommodate special dietary needs based on allergies or spiritual reasons and we ask that you plan in advance for this. This includes how you prepare your food or wash your feast gear. We cannot allow non staff members in our kitchen to cook/prepare or wash their dishes.

Please read and return the agreement via e-mailTO Please fill out on your computer/type it out if you can, including your signature. We will print these off and have you physically sign it when you arrive at the gate. You will not get the invoice to pay for your space until we get this contract back filled out in full.

PLEASE READ EVERYTHING. Please do not just initial off on all of the lines without reading.

Payment must be received for us to guarantee you a space for vending. There are a limited number of vending spaces, if you delay payment, you may lose your space. Vending fee is a flat $200.00 This includes you plus one person for all festival classes, entertainment, rituals and meals.

Please understand that the completion of this form does not guarantee you vending space.You are not guaranteed to be the only vendor to sell your type of product.

Gretchen & Richard will assign all booth spaces on a first come/first served basis, except in the case of medical necessities.

Please notify Gretchen & or Richard at if you have special needs due to medical disabilities when you return this contract.

I understand that if I have to cancel for any reasonafter April 15th no refunds will be given. .______Complete name here.

Pagan Unity Festival cannot be responsible for acts of Mother Nature. If the festival is canceled due to last minute weather issues or during due to weather issues, the fees you pay to be at the festival are already spent on food, insurance for the site and on VIP’s and Entertainment. Pagan Unity Festival is insured for accidents and is not covered for cancelations due to weather issues. Please know that you are taking a chance on an outdoor festival and you could lose your booth fee due to unforeseen weather issues. Don’t go any further or apply/pay for your booth space unless you understand that we will not be able to compensate you should the festival have to be canceled due to weather.______Complete name here.

UNDERSTAND THAT THIS IS A LEGAL DOCUMENT. I HAVE READ, UNDERSTAND AND AGREE WITH ALL OF THE STATEMENTS AND TERMS IN THIS DOCUMENT. I UNDERSTAND THAT THIS DOCUMENT IS COMPLETE UNTO ITSELF AND THAT ANY ORAL PROMISES OR REPRESENTATIONS MADE TO ME CONCERNING THIS DOCUMENT AND/OR THE TERMS CONTAINED HEREIN ARE NOT BINDING UPON PAGAN UNITY FESTIVAL INC OR THE AGENTS OF PAGAN UNITY FESTIVAL INC. I EXECUTE THIS DOCUMENT VOLUNTARILY AND WITH FULL KNOWLEDGE OF ALL THE MEANINGS CONTAINED HEREIN.______Complete name here.

Name (Mundane please) ______
Business/Booth Name______
If different the name your paypal account is under ______

Name of the person you are bringing with you as your Plus One ______

Name of any minors/children that you are bringing with you______

______

Email address______
Snail mail address______
Website or FaceBook:______

Phone Number______

What day & time do you plan on arriving? Merchant set up is only allowed on Wednesday afternoon and Thursday by 2. ** If Wednesday please see extra section to fill out for early arrival.

Do you have any medical conditions or allergies that we need to be aware of?______

If you have children with you that have special needs, no matter how minor, please list them here (ex: autistic, diabetic allergic to peanuts, gluten etc) ______

ONLY SERVICE ANIMALS ARE ALLOWED ON SITE.If you bring a service animal please let us know ahead of time. We expect that if you have a service animal that you will have him/her with you at all times and that they will not be allowed to roam around without you. We will not requireor ask that you make them wear their identification at all times but please note that for the ignorance of others that are not allowed to bring pets, that it is recommended that your animal have on a vest or identifying patch of some sort at all times. When it is time for your service animal to answer nature’s call, we ask that you leave the vending area completely. Please keep your service animal with you at all times and do not allow them to roam freely. We had one wander into the main hall last year after dark with the owner nowhere in site. Thank you for your consideration on this.______< Initial here if you are bringing a service animal.

Please visit If you are ok you’re your image and your blurb please skip ahead. If you want to change your image or your blurb, when you send this contract back please also include ONE jpeg image that you want to use and in the email put “The following is my new blurb for the website.”

We do not provide electricity, booths, tents, tables, chairs, people to work your booth for you or change/cash or internet access. Verizon works best for access to take credit cards. We strongly discourage you from accepting checks and cannot be responsible for bad ones.

Booth Fees

Please mark, highlight & or bold the one you need:

___10x10 tenting or staying offsite

___10x10 tenting behind your **booth

**Please note that there are two options for tenting. Tent City or somewhere else on the property(preferred)or behind your booth. You are not allowed to tent behind your booth if you have children.If you tent behind your booth please know that the vendors are in the main traffic area and it could potentially be noisy throughout the night.

Do you want to purchase an ad in the brochure or become a sponsor on the PUF website? I will invoice you separately for this if you do.

  • ¼ page - $25
  • ½ page - $50
  • Full page $85

Sponsorship on the PUF website

  • Main page plus 2 other pages of your choice $350
  • Listed as a sponsor in the program
  • includes full page ad in the PUF program
  • Main page - $200
  • Listed as sponsor in the program
  • Includes a half page ad in the PUF program
  • FIRES ARE ONLY ALLOWED IN THE DESIGNATED FIRE PIT AREAS
    VIOLATORS WILL BE FINED $200 BY MONTGOMERY BELL STATE PARK!
    Merchant Contract information with Pagan Unity Festival
    I wish to participate as a Merchant at the Pagan Unity Festival. I understand that the fees I have paid provide for my attendance at the festival, the attendance of one (1)helper and the space to set up my merchandise. I agree to the following stipulations as a Merchant at the Pagan Unity Festival:
    To release from liability, agree to indemnify and hold harmless Pagan Unity Festival and any Pagan Unity Festival agent acting within the scope of his/her duties for any injuries that may occur to my person, my merchandise, or my property. I understand that Pagan Unity Festival Inc. makes no representations or claims as to the condition or safety of the land, structures or surroundings of Montgomery Bell State Park whether or not owned, leased, operated or maintained by Pagan Unity Festival Inc. I understand that Pagan Unity Festival Inc. does not provide any insurance coverage for my merchandise or personal property. I understand that I am responsible for my safety, my own health care needs and the protection of my merchandise and my personal property.______< Initial Here
    Arrival on Wednesday May 18th is 2p.m. or later. If you cannot be there by 7p.m. you will need to wait until the next morning 7a.m. or later. If you want to come on Wednesday please see the bottom of this contract to a special section for Wednesday arrivals.
  • To clear the site before 12:00 Noon on Sunday. I understand that this
    means that all of my merchandise, personal property, tents, campers
    and cars will be off the property at the set time. Please start breakdown on Saturday evening if you cannot get loaded up in time to be off site before noon on Sunday. This is not negotiable and could result in you not being accepted back to vend for future events______< Initial here
  • I hold blameless the Pagan Unity Festival for any merchandise orproperty that is lost, stolen or damaged. ______< Initial Here
  • To be responsible for my own booth setup, tear down, booth needs(chairs, tables, awnings or tents) and clean up of booth site..______< Initial Here
  • To take all of my trash and recyclables to the appropriate areas.______< Initial Here
  • To keep my vending area clear and free of debris at all times and recycle all glass, aluminum and plastic. ______< Initial Here
  • To comply with all State, County and Local ordinances and regulations, I will refrain from selling alcohol, illegal substances or paraphernalia. I will comply with the rules for regular attendees as well as Merchant rules.______< Initial Here
  • I will not bring any animals on site that are not certified service animals.______< Initial Here
  • I agree to leave my animals, except for service animals, at home.______< Initial Here
  • I agree to donate one item for a raffle..______< Initial Here
  • I agree that if I do not abide by these requirements, I may be ejected from site with no refund and I may not be allowed to Merchant at PUF in the future..______< Initial Here

  • In exchange, Pagan Unity Festival agrees to the following stipulations:
  • Merchants are exempted from community service/volunteering
  • Merchants are second in line for meals after the VIPS and will be called on to line up early.
  • Gretchen & or Richard will be available for merchants from the time of arrival to the time of departure
  • Security will be provided during festival.

Lunch will be provided this year. If you choose to partake of the free lunches provided, Richard will take your orders and deliver. While it’s our goal to offer Egg, Chicken & Tuna… sh!t happens and sometimes the train doesn’t run on time. Please keep in mind that the lunches are free, not considered part of your paid fees, and if it becomes an issue we would gently guide you to provide your own lunch or purchase lunch offsite.
I understand that when I have paid my fees, submitted pictures, been approved, the signing of this contract, with an electronic signature, with Pagan Unity Festival shall be binding on myself, successors in interest, or any person or persons who would attempt to sue on my behalf.

Signature______
electronic Signatures are allowed and a back up physical signature will be acquired once you arrive on site.

Thank you,

Gretchen Noel Blackwell – Vendor Wrangler and Senior Staff member

Richard Eafir Horntail – Co-Vendor Wrangler & Wonder Woman Superfan

Tish Owen – Pagan Unity Festival Owner

Any questions? Please do not use FaceBook Messenger. Please use the below email address:

See below for Wednesday arrival Waiver

Wednesday 5/18 Arrival Waiver

Name (Mundane please) ______
Business/Booth Name______
Name of the person you are bringing with you as your Plus One______

Time on Wednesday after *3 p.m. that you will be showing up______

Must be before 7 p.m. for Wednesday arrival

ONLY MERCHANTS and your PLUS ONE are allowed on site Wednesday (unless it is a minor/your child(ren)

Highlight or circle:

  • Tenting behind Booth (no electricity, no children)
  • Tenting in Tent City (Cpap machines allowed if you tent close to bathroom)
  • Staying off site

I acknowledge by signing this document, that by arriving on site for set up on Wednesday, May 18th, that I will be on my own and not covered by insurance should anything happen on site. ______Initial here

I will be entering the site at my own risk and will not hold liable Tish Owen or anyone on the Pagan Unity Staff or Montgomery Bell state park should anything happen. ______Initial here

I will stay in my vending/tenting area and provide my own food and lodging for 5/18 and agree to stay out of the Main Hall and Kitchen area. ______Initial here

Please know that early day arrival is optional and if It proves to be a hindrance to the staff while trying to prep the site for attendees then we will not allow Wednesday arrivals for future festivals.

Signature #1______

Signature #2______

Date: ______

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