Ncaeycis Delightedtoinvitevendorstoour 2015 Annual Conference

NCaeycis delightedtoinviteVendorstoour 2015 Annual Conference

September17-19,2015

RaleighConventionCenter(RCC)

500SSalisburySt∙Raleigh,NC27601

NCaeyc takesthevendor

experienceto a wholenewlevel!

WewantYOUtobeapartofitthisyear!

DisplaysinHallwaysforHighVisibilityHighTraffic

With 30 minute Breaks between Sessions to provide time for attendees to visit your booth!

• All conferencesessionsin RCC put you right in the centerof theattendees’experience
• “Vendor Spotlight” Friday, 4:30pm with opportunities for you to have a “Minute at the Mic” to talk about your company and product!
• Exhibitor area opens at 8 am on Saturday with sessions beginning at 9 am giving attendees time to visit with you!

Please complete the vendor application on the next page TODAY to reserve your space. Contact Chris Butler at 919-510-5034 or if you have any questions.

Setup: Thursday, Sept.17th9:00am‐6:30pmExhibition Hours:Thursday 11:00 – 3:00 (optional)

Friday,Sept.18th8:00am‐5:30pm Saturday, Sept.19th8:00am‐1:00pm

Breakdown:Saturday, Sept.19th11:30am‐1:30pm

NorthCarolinaAssociationfortheEducationofYoungChildren

anaffiliateofnaeyc

2209CenturyDrive,Suite550,Raleigh,NC27612

919‐510‐5034(p)919‐510‐5033(f)

VendorPricingandApplication

Exhibit space will be located in the hallways outside the session rooms throughout the

Raleigh Convention Centerto provide high visibility and high traffic!

PleaseNote:Exhibit space must be staffed during the times the Vendor areas are open.

On Saturday, no part of any exhibit may be dismantled prior to 11:30 am, butmust be dismantled no later than 1:30 pm.

Toreserveaspace,firstrefertotablelayouttoidentifyyourpreferredspace(s).

CompletethisformandsubmittoNCaeycat2209CenturyDrive#550,Raleigh,NC27612.

Toreserveatable(s),applicationformsmustbeaccompaniedbya$100pertabledepositorfullpaymentnolater thanAugust1st.PaymentinfullisrequirednolaterthanAugust17th.

CompanyName:

ContactPerson(s):

Address: ______

City:______State: Zip: ______

ContactPhone: ContactPhone#2:

Email: ______

Productstobeexhibited:

Amount of enclosed check: ______Check #: Total number of tables requested:

RequestedTableNumber(s)(SeemapoflayoutofRCCfortablenumbers):

(If yourchoice is not available, NCaeycwill contact you to discussalternate availability.)

1stChoice(s): 2ndChoice(s):

I am interested in placing an ad in the program: YES! MAYBE

IaminterestedinlearningmoreaboutSPONSORSHIPandADVERTISINGopportunities: _YES! MAYBE

IaminterestedinofferingaDOORPRIZEsoweREALLYgetnoticedduringVENDORSPOTLIGHT: _YES! MAYBE

For more information please contactChris Butlerat 919-510-5034 or .

RefundPolicy:ArefundmaybegrantedifNCaeycreceiveswrittennoticeofcancellation14dayspriortotheConferenceandifweareabletoresellyourspace.

Raleigh Convention Center Vendor Table Layout

All exhibitor spaces are located in the hall areas outside the session rooms on level 3.

Prices and table space descriptions are on the Application Form.

AdvertisingandSponsorshipOpportunities

Make a solid connection with attendees during and beyond their Conference experience!

Makesureyourcompany’sname andinformation is at their fingertips!

Place your Conference Program ad today!

We put emphasis on our printed materials to maximize your marketing exposure!

PlaceYOURConferenceProgramAdtomakealastingimpression!

Advertisement

Learn about SPONSORSHIP and AD OPPORTUNITITES! Connect with NCaeyc’s Executive Director, Lorie Barnes TODAY!

(919) 510-5034 or .

ThereareSponsorshipLevels and Ad Sizes tofitEVERYbudget!

Demonstrateyourcommitmenttoexcellenceinearlycareandeducation.

Hereiswhatvendorssaidabouttheir experiencesatNCaeyc’sAnnualConference:

“Great traffic flow and visitationat our booths!”

“Very accommodating staff, nice space, and good amount oftraffic.” “VendorSpotlights were fun for EVERYONE!”

“The hospitality was amazing…

staffworked hardto makesure allofour needs were met.”

“The peoplewho were in charge wereAWESOME!Way to go NCaeyc!” “Thank you NCaeycfor the kindness shownto Exhibitors;

We TRULY felt wewere important to you!”

“NCaeyc’s efforts to support vendors were way over the top –

better than any other conference.”

“I calledmy company President during the Conference because Iwas SO EXCITED

aboutthe wonderful experience we were having!”

WhatwillYOUsaythisyear?

Contact Chris Butler at 919-510-5034 or

RaleighConventionandConferenceCenter

UtilitiesOrderForm

Connection:

1.Underno circumstancesshallanyoneotherthanthe ConventionCenterElectricianmakeelectricalconnections to the ConventionCenterdistributionsystem.

2.Hourlyfees mayapplyfor specialwiringrequirements.

3.Sharingpowerbetweenboothsisprohibited.

4.Convenienceoutletsthat mayexistinor nearyourboothare notincludedin yourboothrentalandmaynotbe used.

5.AllequipmentprovidedbyexhibitormustcomplywithallNationalElectricCodesas wellas, state,localand internationalsafetycodes.

6.Thebuildingengineermayrefuseserviceto anyrequestsdeemedunsafe.

7.No two-wire(home-use)extensioncordsareallowed.

120/208vand277/480vPower:

TheConventionCentercanprovidepowerforyourequipmentandmachinerywiththefollowinglimitations:

Wecanonlyguaranteethat wewillbeableto providepowerif youorderinadvance.Not alllocationsofthebuildinghave accessto higheramperageor voltagepower.PleasediscussyourneedswithJimmyPierceat(919)996-8526.Wegenerally canprovidethepoweryouneedformostequipment,however, wedo notstockalltypesofoutlets.If youneedto pluginto somethingotherthana standard120or240volt,20 or30ampoutletyou needto eitherbringanoutletofthecorrecttype or provideequipmentwithbare wireleadsthat wewillinstallintoourbreakerpanel.We willnotdisassembleyour machinery orequipmentinorderto wireit.Pleaseprovideequipmentwitheithera plugorbarewireleads.

RightofWayandAccess:

1.TheConventionCenterreservesaneasementbehindeachexhibitboothforthepurposeofdistributingelectrical serviceto neighboringbooths.

2.Unlessotherwisedirected,ConventionCenterelectriciansareauthorizedto cutfloorcoveringsto permitinstallation ofservice.

3.Wall,columnandpermanentbuildingutilityoutletsare not a partoftheboothspaceandare notto be usedby exhibitorswithoutadvanceapproval.

4.Accessto floorboxesisstrictlyprohibited.

5.Displaysand servicepanelsmustbeavailableandaccessibleforinspectionatalltimes.

Phonelines:

Youwillbeprovidedwithone phoneline withanRJ-12plugforeachphoneline youorder.Thephonelinesareanaloglines

suitablefor use withcomputermodems,creditcardmachines,or for voicecommunication.If youwantto usethelineas a normalphone,you mayrentthetelephonesetfromusforanadditionalfeeorbringyour owntelephoneset.If youare using thelineforamodemorcreditcardmachine,you mustprogramyourdeviceto dial9, pause,andthendialthenumberyouare calling.Thephonelinesaredisabledfrommakinginternationalcallsordialing900,976,and similartollnumbers.Long distancefeesarechargedto theclientuponreceiptofthefinalbill.

Air,Water,andDrainService:

Compressedair, water,anddrainservicemustbeorderedinadvance.Notallareasofthe ConventionCenterhaveaccessto

these services,so pleasecontactusearlyif you needthese services.CallJimmyPierceat(919)996-8526toorderthese services.

InternetServices:

AllInternetServicesare subjectto TheConventionCenter’sacceptableusepoliciesandthe RCCmaysuspendServiceto anyexhibitoror useriftheuse isdeterminedto beinviolationoftheacceptableusepolicies.TheConventionCenteristhe soleproviderofWiFiInternetserviceswithinthe facility.Customersmaynotusetheirownwirelessaccesspoints, wirelessrouters,WiFiunits,anyotherdevicethatprovidessharedWifiInternetaccess.

VPNoverPPTP:To makemultipleVPNconnectionsto a singleMicrosoftVPNserver,eachconnectingPC musthaveits

ownstaticpublicIP address.Thisisdueto limitationsofPPTP.

Disclaimer: TheConventionCenterdoesnotprovidesecurity,suchas,butnotlimitedto firewalls,etc.foranydatacircuit(s) that weprovide.Itisthe sole responsibilityoftheexhibitororcustomerto provideanynecessarysecurity. Softwareor contentobtainedfromtheuseofServicemaycontainvirusesorotherharmfulfeaturesandcustomerissolelyresponsiblefor protectingitsequipmentandsoftwarefromsuchmatters.

RaleighConventionCenter

UtilitiesOrderForm

Paymentforanyrequestedservicescanonlybemadebyacompany,cashiers,orcertifiedcheck,cash,Visa,MasterCardorAmericanExpress. Servicewillnotbeprovideduntilpaymentisreceived. Ifyouwouldlikea confirmationor receiptforyourorderpleasecontactRCCAccountingat919-996-8520 andincludeyour emailaddressonthisform.Seepage2for additionalcontactinformation.

EventName:

EventDate(s):

Event#

(RCCto complete)

BoothNumber(s):

ContactName:Email:

CompanyName:

Address:

City: State: Zip:

PhoneNumber: FaxNumber: WouldYouLikeAReceipt?

Pricesaresubjecttochange.ThelatestformcanbefoundontheRaleighConventionCenterwebsite:

± Allpowerissuppliedfromthefloor.Pleasecallto discussotherrequirements.

*Pleasenotethatthefloorpricewillbechargedifequipment reservationsarenotreceived byThe

RaleighConventionCenteratleastoneweekpriortothefirstdayof move-in.

Pricesaresubjecttochange.ThelatestformcanbefoundontheRaleighConventionCenterwebsite: