National Folk Festival, 29 March – 2 April, 2018

Register of Dangerous Substances

Contact Details (Please print)
Surname: / First name:
Position: / Company name:
Mobile Phone: / Fax:
Email address:
Stall name: / Stall site number/Location:
Who is responsible for the delivery and storage of the substance/s on site? (print name): / Best contact phone number while on site:
I will have Dangerous Substances stored and/or handled while on-site at EPIC: YES / NO
If YES: please complete the table below and sign declaration. If NO; please sign declaration
DETAILS OF THE DANGEROUS SUBSTANCES TO BE STORED AND HANDLED DURING THE EVENT
See over page for explanation and definitions
Class of DangerousSubstance / Subsidiary Class / Packing Group / Name of Dangerous Substance (generic name not brand name) / Manufacturer / Expected max quantity of each dangerous substance / Expected avge quantity of each dangerous substance
You must ATTACH the Material Safety Data Sheet (MSDS) to this form
All exhibitors/vendors/contractors must keep the information provided (listed on a ‘register’), including the safety data sheets (MSDS), at their stand/location during the event. ACT WorkSafe may undertake an inspection and request this information.
Declaration: I declare that the information provided on this form is complete, accurate and true to the best of my
Name (please print): / Position/Title:
Signature: / Date:

Background information

.Dangerous substances are classified on the basis of immediate physical or chemical effects such as fire; explosion, corrosion and poisoning that may affect property, people or the environment (e.g. petrol, pool chlorine). The most likely Dangerous Substance that stallholders are likely to bring to the Festival is LPG.

A Material Safety Data Sheet (MSDS) is a document containing important information about a dangerous or hazardous substance/chemical. The MSDS provides employers, self employed persons, workers and other health and safety representatives with the necessary information to safely manage the risk from dangerous/hazardous substance exposure. MSDS are readily available free on the internet by typing the product name + MSDS into your browser/search engine.

Both the National folk Festival and Territory Venues and Events (TVE), which operates Exhibition Park in Canberra are committed to providing a safe venue and preventing harm to persons, property and the environment as a result of dangerous substances.

Every event organiser, stallholder and participant has work health and safety (WHS) responsibilities for their own employees, contractors and people involved in or affected by their activities at the Exhibition Park site. Under the ACT’s Dangerous Substances (General) Regulation 2004, TVE is required to maintain a register outlining the expected maximum and average quantity of a range of dangerous substances that will be stored at any given time on the Exhibition Park site.

Due to these obligations you are required to provide information regarding the amount and type of dangerous substances to be brought onto Exhibition Park grounds and premises during an event. This information is then compiled by NFF as the event organiser, and provided to TVE as the controllers of the premises and lodged in a whole-of-site document to the relevant authorities.

It should be noted that all exhibitors/vendors/contractors must keep the information provided on this ‘Register’ including the safety data sheets (MSDS) at your stall while setting up and during the event. You must also provide a copy of this documentation to NFF as the event organiser.

Information required includes:

  • name of the dangerous good (generic name not brand name)
  • class, subsidiary risk and packing group (located on material data safety sheet) of the dangerous good
  • maximum quantity to be stored by each vendor at EPIC
  • expected average quantity to be stored by each vendor at EPIC
  • Material Safety Data Sheet for the dangerous good (MSDS)

Notes on completing the form:

Dangerous substances are substances that pose a risk to people, property or the environment due to their chemical or physical properties. All of the information required in this form should be available from the label of the container or from the MSDS; or alternatively by contacting the supplier.

Classification of Dangerous Substances:

Class / Nature of Hazard / Class / Nature of Hazard
1 / Explosives, pyrotechnics, flares, / 6.1 / Toxic substances
2 / Gases (e.g. acetylene gas, LPG) / 6.2 / Infectious substances
3 / Flammable liquids (e.g. unleaded petrol) / 7 / Radioactive substances
4 / Flammable solids (cooking oils, bio diesel,) / 8 / Corrosive substances (e.g. bleach)
5 / Oxidizing agents / 9 / Miscellaneous
C1 / Combustible liquid – with a flashpoint of 150o C or less / C2 / Combustible liquid - with a flashpoint of more than 150o C

Each class is identified by a distinctive coloured diamond shaped label.

  • Class: Dangerous substances are grouped into classes assigned under the ADG Code according to the nature of the hazard (see the table above). Combustible liquids are not classified as dangerous goods by the Australian Dangerous Goods (ADG) Code, but are categorised as either C1 or C2, according to their flashpoint. An example of a combustible liquid is diesel.
  • Subsidiary risk: Where dangerous goods present more than one hazard. An example of a subsidiary risk is a pesticide which belongs to Class 6.1 (toxic substances) that also contains a flammable solvent (Class 3) base.
  • Packing group (PG): The degree of danger presented by dangerous substance is signified as follows:
  • Packing Group I - high danger; Packing Group II - medium danger; Packing Group III - low danger
  • The maximum quantity of the dangerous substance is the actual quantity that you have or are likely to have on the premises during the event. The expected average quantity will reflect the usual changes in the amount of the dangerous substance over the course of the event. This figure will be less than the expected maximum quantity.

Example

A vendor intends to use Origin Energy Commercial Propane LPG. He/she proposes to bring 3 x 45kg cylinders to the event, and expects to use 1 x 45kg cylinder per day; plus 1 x 20 litre container of Recochem Inc Clear Kerosene, or approximately 6litres per day. He/she would fill out the information on the MSDS as follows:

Class of Dangerous Substance / Subsidiary Class / Packing Group / Name of Dangerous Substance (generic name) / Manufacturer / Expected max quantity / Expected average quantity
2.1 / None allocated / None allocated / Commercial Propane - LPG / Origin Energy / 3 x 45kg = 135kg / 1 x 45kg per day
3 / None allocated / None allocated / Cooking oil- Canola / New Directions Technology. / 1 x 20 litre container / 6 litres per day

Additional information about work safety, including dangerous goods and hazardous substances is available on the WorkSafe.

ACT website

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