PATERSON – PASSAIC COUNTY – BERGEN COUNTY HIV HEALTH SERVICES PLANNING COUNCIL

MINUTES OF STEERING COMMITTEE MEETINGJuly 22, 2014 - Draft

Steering Agenda Item / Description
Attendance
Moment of Silence / The meeting came to order at1:10p.m. Location: Paterson Public Library,Paterson, NJ.
There was a quorum. The Chair welcomed the members of Steering
Moment of Silence: The Chairman, Gregory Kelly,asked that members remember those infected & affected with HIV/AIDS.
Action to be Taken / Responsible Party / Open / Closed
X
Roll Call
Attendance / Present:
Anjettica Boatwright
Jerry Dillard
Jessica Diaz
Gregory Kelly
Marie Browne,
Karen Walker / Not Present:
Millie Izquierdo, Ofc. of the GranteeTroy Love
Motion # 1: Jerry DillardMovedandAnjettica Boatwright2nd to approve the June 24, 2014Minutes with any necessary corrections.
The minutes were approved with corrections and with closing of oneAction Item. Vote: 5 Yes, 0 No, 0Abstain
Report of the Chairman
Gregory Kelly / Report of the Chairman, Gregory Kelly:
- Scheduled meeting with HRSA PMO on Friday at 10:30 a.m.
- The Admin Mechanism results will be emailed to the Steering immediately. The members were asked to review and provide comments and discuss at the August meeting.
- He asked Ray Welsh and/or Freddy to come to Steering report out on the Consumer meeting
- Had a request to provide Accomplishments the March 2013 – February 2014 for the final progress report. His request was for Steering to provide input today.
1. Presentations Speakers brought in for Providers and Consumersto speak on changing landscape of health care needs.
2. Conducted focus group including study to look at health care needs
3. More non-aligned consumer involvement
4. Increased membership from 24-28
5. Completed Administrative Mechanismlast year and follow-up by written
response from the Grantee
6. Capacity building training for Priority Setting for new and existing members
inclusive of the special needs of our clients/consumers
7. Completed Standards of Care for EIS
8. Completed Standards Care for Outreach
9. Outreach Collaborative of Care (EIS/Outreach) to get people into care within
24-48 hours
10. Formed the Linkage to Care Cross Collaboration that involves Non-Part A providers
11. Promoted the available resources for people to be enrolled in the Market place and Medicaid Expansion.
12. Score Card from Comprehensive Plan
Challenges:
1. Increase unaligned consumer membership: Strategy: Utilizing a variety of Social Network strategies to increase non-aligned consumers. Currently, unaligned members are 40% of the membership.
Major Unmet Needs:
2. Engagement of young MSMs Strategy: Engage and Recruit members of the MSM community.
3. Engage young people as a whole: Strategy: Engage and Recruit members of the young people’s community.
4. Ability of the CBO’s and ASO’s to maintain themselves in the changing landscape. (i.e. moving from a support service model to a clinical care model that is eligible for reimbursement). Strategy: Meetings between ASOs, CBOs, and clinical providers to discuss enhanced partnerships and/or possible merges.
5. Challenge of meeting the supportive care needs of our clients within the 25% boundary/limit. Strategy: Consider application for a Waiver of that 75/25%.
Request Pat Virga to review and to add any additional, especially from the Comprehensive Plan Score Card.
This ended the Chair’s report
Actions to be Taken / Responsible Party / Open / Closed
Send to Pat Virga the Accomplishments/Challenges s to ask her to review and to also add new any that she believes should be included and to forward to Millie in hopes for tomorrow’s deadline. / Admin / 7/22/14
Office of the Grantee
Millie Izquierdo / Office of the Grantee
Millie Izquierdo, nor anyone from the Grantee’s office was, present.
Planning
Development
Committee
Karen Walker,
Chair / P&D Committee Chair, Karen Walker,reported on their last meeting.
  • The Priority Setting and Project Timelines were reviewed, which are on schedule
  • P&D has yet to receive the updated SCNS report, but since the meeting they have been advised that SCNS report won’t be updated this year.
  • Charlotte is doing training on the Priority Setting process tomorrow.
  • Have not received data, as of yet, for Priority Setting. Fake material will be used for training tomorrow. Question: The Chair asked is there a jeopardy for August 5 meeting. Answer: Pat believes it’s going to be ok.
  • Carefully went over each step of the Priority Setting process. The Priority Setting Process needs to be voted on at the beginning of the next August 5 meeting. P&D has made the process outline easier to follow.
  • P&D: Recommending that public can speak at the beginning of each Service Category (1 ½ - 2 minutes). Follow the agenda, keep comments succinct and no need to repeat others comments.
  • P&D is going to recommend that the public be heard from during each Service Category of PS. A motion will be made at the beginning.
  • Pat is making up a time allotments for the Priority Setting Agenda and working very diligently to get the materials to MJ for mailings.
During the report Karen called Pat from the meeting to see if received any data and to determine her cut-off date for receiving data. This will help the committee to determine if have to use old data. Per Pat will get data from RW tomorrow, she has nothing from Loretta.
  • Linkage to Care Cross Collaboration and the EIS/Outreach Work Group meeting this month (Tentatively Oct 23)\
This ended Karen Walker’s Report
Actions to be Taken / Responsible Party / Open / Closed
Include “1 1/2 -2 minutes to speak” during PS meeting rules at the beginning / Admin / 7/22/14
Community
Development
Committee
Jessica Frenkian,
Chair / CDC Chair, Jessica Diaz, gave the followinghighlights of the CDC’s meeting:
  • The CDC now has ten (10) official members
  • Focusing on Day of Capacity - Paula Toyton, of Hyacinth, will be guest facilitator for the day. Date: October 7, Time: 9:00 a.m. to 2:30 p.m., Maggiano’s. Focusing on Team work of Provider/Consumer and Planning Council/Grantee
  • PSA cancelled for August now will be in October which will be Hispanic related.
  • Next PSA – African American Women (Elaine H. and Anjettica B. will do )
  • CDC Chair and Vice Chair reached out to five prospective members
  • One new applicant attended CDC meeting today
  • Why Stay in Care: (WSC) redone today: Realized in Comp Plan reviewthat it had been developed, but had but not utilized (i.e. May get to those selling HIV kits so will have WSC doc included in bag)
  • Hope to get to 33 PC members by December.
  • CDC will be in attendance at Pride Day, August 9, 2014 at Westfield park
This ended Jessica’s report.
OLD/NEW BUSINESS/
ANNOUNCEMENTS / Old Business:
Chairman, Gregory Kelly, went to the Multi Resource Center where HIV specialist, Michele Machado gave him a tour of the building and the new construction. She also offered the location as a potential meeting space once complete. She will try to attend the August 5 meeting.
Chairman Kelly also advised Steering of the two Consumer Health Care meetings that took place. One on July 14 (Paterson Public Library)and the others on July 17 (Harrison House in the a.m. and Bergen Medical Center in the p.m.). The Chair attended
August 14: 21 in attendance. Freddy did recruitment.
August 17: 9 in attendance at Harrison House (11:00 a.m.)
August 17: 7 in attendance at Bergen Medical Center (4:00 p.m.
Karen Walker stated that there were typos and also mistake requesting Providers and Consumers. Planning
.
.
Old Business/New Business
Consumer Meetings
July 14, Paterson
July 17, Hackensack
MJ for Co-Chair
Ray Welsh
Freddy Rodriquez / MJ reported on Consumer meetings of July 14 and July 17
-Increases in their copays. Up to $65 per month increase.
- Food banks not enough and there are no specialized food banks which can provide correct food for diabetics, hypertension, HIV, etc. patients
- Because all cost going up; can’t afford to purchase
- Some doctors do not take Medicaid
- Hard to navigate with all the medical changes. Need more help in this area.
- Commented on Providers who request them to switch to Passaic/Bergen doctors, but due to fact that they receive full care at UMDNJ; clients want to stay w/UMDNJ, especially because so many people in TGA having to switch doctors
- How many go outside the TGA for care? 3 of 18 said yes
- Finding it hard to get to specialist with new insurance
- Transportation (through Medicaid) much more difficult. Very different from RW who dropped you off and came back to get you. With new transportation, they run late and with fact sharing with all Medicaid transportation clients, generally making RW clients late and having to reschedule
- Now owe more money. Due to Medicare co-pay increases
- Food vouchers only every three month is an issue
- In Bergen County, believe more doctors are taking Medicaid
Question from Jerry re - Broadway Cares: Is this something other agencies are using? Answer Don’t know. Gregory K. stated that the Multi- Purpose Center has a food back for anyone.
The meeting concluded.
Action to be Taken / Responsible Party / Open / Closed
Make up a one-page document for PS meeting , Aug 5. Send to Steering first / Admin / 7/22/14
Adjournment / Motion # 2: Jerry Dillardmoved, Anjettica Boatwright 2nd to adjourn. Vote was unanimous. Meeting was adjourned at 2:50 p.m.
Action to be Taken / Responsible Party / Open / Closed
X
Next Meeting / The next Steering meetingwill be atPaterson Public Library, NJ;August 26, 2014.

ACTIONS OPEN FROM PREVIOUS MEETINGS

Action to be Taken / Responsible Party / Open / Closed
Send Steering Committee Agenda out to Grantee Office each meeting 12/18 send previous month’s approved minutes / Admin / 10/23/12 / ongoing
Pass out envelope around at Council meeting for CAEAR donations. Changed to Ongoing 4/23/13. 9/27/13-Karen reminded the Chair that the dues are due in October. Karen will send a message to MJ to go out to Council. During this discussion a motion was made by Karen Walker & 2nd by Charlotte for the Council to receive the mass email list. / Karen Walker / Ongoing
Start March 1 timesheets, Admin will turn in timesheets by Committees/Council. Review submitted timesheets / Admin/Steering / 2/26/13 / ongoing
Post monthly PC minutes to the website / Admin / 11/20/13 / Ongoing
Forward any received HIV/ACA information to MJ for distribution / All / 9/24/13 / Ongoing
Provide PC summary minutes going forward / Admin / 11/20/13 / Ongoing
Opened 11/20/13. Provide copy of the most recent grant application submitted for this TGA. M. Izquierdo will make copies for Steering & get to MJ. 3/25/14 Greg will bring up request at the next joint Chair/Vice Chair/Grantee meeting / M. Izquierdo / 12/17/13
Bragg Funeral Home should be nominated for a Mark Benge Award / Steering/CDC. / 5/20/14
Address changing absentee time from rolling to calendar or FY. From PC Meeting / Chair / 4/1/14

CLOSED ACTIONS atJuly 22, 2014 Meeting

Action to be Taken / Responsible Party / Open / Closed
Confirm with P&D to use August 13 date as backup date for PS / Jerry D. / 6/24/14 / 7/22/14
Request that P&D set time frames for the August 5 meeting. / Gregory. Kelly / 6/24/14 / 7/22/14
Request questionnaire from Pat for Special Consumer Meeting / Admin / 6/24/14 / 7/22/14
Create a flyer for the Special Meeting / Admin / 6/24/14 / 7/22/14

MJ (Marian S. Johnson)

Admin

11/3/2018

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