MINUTES OF A COUNCIL MEETING HELD AT THE COUNCIL CHAMBER ON MONDAY 18th APRIL, 2011 AT 7.00 PM

PRESENTCllr J Whittal Williams (Mayor)

“ E.J Breeze

“ Mrs C. Edwardes

“ Mrs E.L. Evans

“ Lady Hooson

“ D.C. Jones

“ G. Morgan

“ G. Powell

“ P. Rees

“ Pam Smith

Town Clerk

The meeting opened with Prayers

350/01APOLOGIES Apologies were received from Cllrs Mrs Sian Mills, Mrs Margot Jones and Nick Venti

350/02Forms were distributed and filed with the minutes. Cllr Whittal Williams read out a statement from the monitoring officer regarding declarations relating to employees of PCC. Cllr G Morgan declared a personal interest. Cllrs Mrs P. Smith, G. Powell and Mrs L Evans declared prejudicial interests. Clerk will obtain forms for special dispensations.

350/03MINUTES The following minutes were read and confirmed:-

Minutes of Council meeting held on 28.03.11True record. Cllr Smith haddeclared an interest as a member of Old Market Hall Cttee. 349/13 Cllr Smith also declared and interest and left the room. Cllr Rees expressed concern that‘heavy lorries’ signage has been removed from near the Crown & Anchor Public House. Clerk will enquire with Adrian Jervis. 349/13 Cllr Rees explained that he has been away for 4 months and has on numerous occasions asked for help with the running of the toilets. He is now in the process of setting up a meeting with volunteers and will report back at the next Council meeting. Cllr Smith asked if the owners of the Kitchen have been requested to help? Cllr Morgan asked why there are so many solar panels and still no hot water? Cllr Rees explained that the pipes have split and the cost of repair will be £1,000. Cllr Morgan stated that the Gents toilets smell as bad today as they did 5 years ago and that someone should be employed to clean them.Cllr Rees suggested that Bob should be looking after the Toilets within his Council duties. Clerk explained that it would be unfair to expect an employee to do so as it is not stated in his contract. Cllr Whittal Williams stated that we have not got the finances in place to run the toilets. Cllr Morgan proposed that we should have a meeting to gather information and find out what needs to be done at the toilets and then at the May meeting we should discuss the way forward. It was agreed that Council will meet on Wednesday 20th April at 6.15pm. 349/10 Cllr Whittal Williams spoke to Mr William Price who confirmed that the land is owned by his mother. Cllr Williams wrote to Mrs Price and is awaiting a reply.

Playgrounds Meeting held on 07.04.11 Received.Comments have been sent to PCC as well as a request for a meeting.

Environment/Planning meeting 11.04.11 All Councillors were in favour of the recommendation (para 1 of asking Mr Turner to negotiate with the owners of Penrallt Lodge). Para 2 Cllr Whittal Williams stated that he did not say that he was not prepared to take the rent any longer but that he was unable to take on the roleindefinitely. Cllr Whittal Williams explained that a meeting had been held with Mr Marcus Williams and he is prepared to take on the job of collecting the rents in the short term and in return he would like to receive 100% of the monies collected. It was agreed that in the short term, a rota of 4 Councillors, ie. Cllrs Smith, Whittal Williams, Morgan and Breeze will voluntarily collect the rent on Saturdays. Cllr David Jones stated that Council have received expert advice from Mr Robert Anthony previously and should be careful about any decisions made with regard to regulations of running the market.

Town Hall/Finance Panel Meeting 11.04.11 Received

Recommendation item 2 - unanimously agreed upon.

Recommendation item 3 - unanimously agreed upon.

Recommendation item 5 - Councillors voted in favour.

Item 4 Request for funding from street party organisers. Clerk explained that she had received concerns from residents with regard to street closures, parking, noise and the use of public monies to fund the party. Cllr Morgan stated that if people are concerned that Council Tax monies are being used then Councillors could donate personally. Councillors voted 5 – 3 for personal donations.

350/04LETTER REGARDING RESIGNATION OF A COUNCILLOR A resignationletter was received from Cllr Rachel Brunt. Councillors expressed their sorrow at the resignation of Cllr Brunt. Clerk was asked to write and state that she was a young intelligent person and that it was hoped that she would be around for some

time although Councillorssympathised with her circumstances.

350/05 REVIEW OF COUNTY ELECTORAL ARRANGEMENTS FOR POWYS FROM BOUNDARY COMMISSION Cllr Morgan explained that Clywedog ward will be taken out of Llanidloes (900 voters) and will be put in a new ward with Llanidloes Without and Llangurig. The decision is based on arithmetical information and in Powys some County Councillors only represent 500 people. Clerk stated that Council has previously objected. It was agreed that Council will object to WAG before the deadline of 14th May.

350/06NOTIFICATION OF OVW 2011 CONFERENCE AND AGM to be held on 08.10.11 at Pontrhydfendigaid. Councillors wished the item to be considered on an Agenda at the end of the summer.

350/07To confirm accounts for MARCH 2011

Chq No

104376Inland Revenue893.00

104377Wages (03.03.11)736.90

104378JCR Plumbing152.00

104379Kevin Jones Cars185.26

104380Ray Parry Playgrounds 20,628.00

104381Burial Board 1,730.48

104382HMRC100.00

104383Wages & P Cash (10.03.11)807.82

104384Montgomery Music Festival100.00

104385Wages & P Cash (17.03.11)802.30

104386NWMAC (training for Bob & Tonner)300.00

104387Phillip Jones (flat roof repairs)720.00

104388PC-Q167.17

104389Wages & P Cash (23.03.11)819.89

104390Wages733.90

104391Inland Revenue903.48

104392Julien Owen (new runners to shed door)497.30

TOTAL £ 30,277.50

Cllr Morgan declared a personal interest and Cllr Lady H declared a prejudicial interest in monies given to Montgomershire Music Festival. Cllr Breeze declared an interest in a cheque to Kevin Jones Cars.

350/08DATES FOR MAY MEETINGS confirmed

Pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of the following item:-

350/09The above statement was voted on and a letter regarding a ‘death in service payment’ for a past employee was read out. Clerk explained that she had found out that the employee did not have a pension through the Council, and therefore, according to information received from HMRC, Council were not responsible for any death in service payments. Clerk will write back and explain.

Meeting closed at 20.50 pm

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