Kappa Phi Sigma, Inc.
Board of Directors Meeting Minutes
June 22, 2010
I.Call to Order
The Meeting took place at 2611 W Ramona Road, in the City of Alhambra and was called to Order by Phillip Flores at 8:10 pm.
Alumni Board of Directors (4): Phillip Flores (President), Juan Perez (Treasurer), Ron Sais (Secretary); Vice President not present.
Collegiate Board of Directors (3): Erik Garcia (Commander), Gilbert (House Manager); Treasurer not present.
Directors-at-Large (2): Positions Vacant
Guests: Edgar Arenas, Diego Silva, Tony Lemus, and Nile Rigoberto
HC President: Current active (collegiate) members of Housing Corp are the Commander, Treasurer, and House Manager. Encourage the BOD to reaffirm the outgoing administration of Housing Corp will determine the new alumni leadership, if needed. The President is not for consolidation.
HC Secretary: Elected new executive officers to the Eta Phi Alumni Chapter: Edgar Arenas (Worthy Commander), Ron Sais (Worthy Lt. Commander), Diego Silva (Worthy Treasurer), and Tony Lemus (Worthy Recorder). The Alumni Chapter recommended that the Board of Directors (BOD) align the Housing Corporations executive leadership with that of the Alumni Chapter’s executive leadership; Ron Sais as President, Diego Silva as Treasurer, Tony Lemus as Secretary, and the Vice President to be determined by the BOD. The Secretary is for consolidation.
HC Treasurer: It’s not a good idea to consolidate the executive leaderships of both bodies. It is going to be very stressful and time-consuming. Needs to collect money from Jeremy White and Candidate Gabriel. Gabriel moved in through the chapter and not through Housing Corp. Nile and James are current with rent. Fifth Pt Properties has taken out June’s payment as of June 18th. The HC Treasurer debriefed a short history of the relationship between the Housing Corporation and the Collegiate Chapter to the members and guests in attendance. The chapter currently owes a back debt to Housing Corp in the amount of $1700. The collegiate chapter Treasurer is about to make an $800 payment toward that back debt. The Amounts in the checking accounts are as follows: Primary Checking $249; Suffix A $1450; Suffix B (Minor Projects) $1166; Suffix C (Insurance) $1320; Suffix D (Taxes) $815; Suffix E (Emergency) $1769; Suffix F (Furniture) $449; Suffix S (Security Deposits) $1351; Suffix U (Utility) $617; Suffix P (Major Projects) $241. The Treasurer is not for alumni leadership consolidation. He has spoken to Edison, Vice President, who stated that he would like to resign from membership in the BOD.
Edgar Arenas: It is very important to have a wide range of pin numbers in the Alumni Chapter and to align all alumni bodies. Edgar has been in consistent contact with Phillip Flores and Tim Huerta. We need to update our level of communication through technology.
Commander: The Commander is for consolidation of alumni leadership. Upstairs toilet is not working. Juan states that the upstairs restroom just needs to be snaked. Gilbert and Phillip will take care of coordinating the installation of the toilet.
House Manager: Would like to develop an Alumni Newsletter to strengthen communication. The House Manager is for alumni leadership consolidation.
Motion 1: Erik moves to allocate no more than $500 from the Minor Repairs Account (B) to rent a snake and repair the upstairs toilet; all receipts must be turned in to the Housing Corporation Treasurer; the motion was 2nd by Gilbert and passed with unanimous consent.
Motion 2: Juan moves that Nile use the attic as storage for $100 per month for the months of July and August 2010; the attic door must be locked at all times with copied key given to the corporation Treasurer; the motion was 2nd by Erik and passed with unanimous consent.
Motion 3: Ron moves to accept Edison Otadoy’sresignation from the Vice Presidency and membership on the Board of Directors; the motion was 2nd by Gilbert and passed with unanimous consent.
Motion 4: Ron moves to accept his resignation as Secretary; the motion was 2nd by Gilbert and passed with unanimous consent.
Motion 5: Juan moves to elect Tony Lemus as new Housing Corp Secretary; the motion was 2nd by Erik and passed with unanimous consent.
Motion 6: Gilbert moves to accept Juan’s resignation from Treasurer and membership on the Board of Directors; the motion was 2nd by Erik and passed with unanimous consent.
Motion 7: Tony moves to elect Diego Silva as Housing Corp Treasurer; the motion was 2nd by Gilbert and passed with unanimous consent.
Motion 8: Tony moves to accept Phillip’s resignation from Presidency; the motion was 2nd by Gilbert and passed with unanimous consent. Tony assumes the chair.
Motion 9: Erik moves to elect Ron Sais as President; the motion was 2nd by Phillip and passed with unanimous consent. Ron assumes the chair.
Motion 10: Gilbert moves to elect Phillip Flores as Vice President; the motion was 2nd by Diego and passed with unanimous consent.
Discussion was had regarding the break-in of the upstairs bedroom during the International Night party. Candles were lit in the room and a curtain was burned. Ron states that he will use the Housing Corporation Guidelines to drive the organization.
VI.New Business Revisted
Motion 11: Tony moves that all individuals involved in the “break-in” of the upstairs balcony room during the “International Night” party be responsible for replacing the curtains and must take part in a fire prevention LEAD session, both to be replaced and completed by July 15, 2010; Pedro is responsible for organizing LEAD facilitation; the motion was 2nd by Gilbert and passed with unanimous consent.
Ron Sais adjourned the meeting at 9:56 pm.
Approved at the BOD Meeting of ______