Main Changes Section 38 Acuteservice Arrangement Schedules (Part 2)

Documentation Review 2017 for 2018

Main Changes–Section 38 AcuteService Arrangement Schedules (Part 2)

Section 38 Acute Services
Service Arrangements
Schedules (Part 2) / Main Changes
Schedule 1
Contact Details / Both Part A and Part B updated as follows:

Part A (The HSE) – Instruction inserted that ‘Authorised Signatory’ should be in line with National Financial Regulations and new section for insertion of HR, Finance and Quality & Patient Safety Officer details.

Part B (The Provider) – Charity Status section revised requesting that agencies claiming charitable status must be registered with Revenue Commissioners and Charities Regulator. If not, then steps being taken to obtain registration should be included.

Schedule 2
Quality and Safety / New HSE Mission Statement inserted.
Paragraph 7 on ‘Maternity Patient Safety Statements’ removed and inserted under Paragraph 6.4.
Section on Quality and Safety Committees amended.
Additional wording added to Paragraph 10 on “implementation plan for the National Maternity Strategy”.
Schedule 3
Service Delivery Specification / Under Paragraph 4 - New requirement that any changes to capacity must be agreed in advance with the CEO of the Hospital Group.
Column on ‘Bed Type’ removed from Table 1.2
Table 2.1 amended
Schedule 4
Performance Monitoring / Paragraph under point 2 regarding DEPR Circular 06/12 Public Procurement removed.
New section inserted titled “Reporting Requirements – Significant Issues”.
Schedule 5
Information Requirements / New requirements regarding audited accounts, auditor’s management letter, Income & Expenditure accounts with reference to CRO inserted.
Guidance on submission of Audited Accounts amended.
New requirement when the Directors Report is published with the AFS it should include a Statement confirming that the agency is a publicly funded body and is required to and complies with Public Pay Policy.
New requirement that “any major review of services, governance or finances undertaken or commissioned by the agency”is included.
Checklist / Table of Governance Information Requirements amended as follows:
-Two new columns inserted outlining whether the data is applicable or not and whether there are any changes.
-AFS Returns – guidance provided.
-Requirement to comply with Public Service Agreement Initiatives and DEPR Circular 06/12 removed.
Schedule 6
Funding / New requirement in relation to Procurement added.
Guidance information inserted in relation to future “implementation of a single Integrated Financial Management System (IFMS) solution across the Health service”.
New recommended return frequency for Financial Report/Management Accounts Activity and guidance in relation to IMR returns and Financial Report – Governance inserted.
New financial governance requirements including:
-“having in place strong financial controls to ensure that only expenditure germane to the activities of the organisation are paid from public funds”,
-That all audit recommendations are implemented,
-That the Directors Report is published with the AFS it should include a Statement confirming that the agency is a publicly funded body and is required to and complies with Public Pay Policy.
-Credit card statement approval and provision of receipts.
Schedule 7
Insurance / Wording amended in terms of claims to “and in the aggregate”.
Schedule 8
Complaints / Area Consumer Affairs contact details amended. National Complaints Governance & Learning Team details inserted.
Schedule 9
Staffing / No change
Schedule 10
Change Control / No change
Sign Off Sheet / No change