Investment Manager Request for Proposal - 2017

Chattanooga-FI-2017

Dahab Associates, Inc.

Investment Manager Request for Proposal - 2017

Core Fixed Income

Chattanooga Fire and Police Pension Fund

Introduction

The Chattanooga Fire and Police Pension Fund, located in Tennessee, is conducting a search for core fixed income managers under the guidance of their investment consultants, Barry Bryant, CFA and Steven Roth, CFA. This search is open todomestic investment grade core aggregate products. The Fund has approximately $215 million in total assets. The amount to be managed in this request is $10 to 15million. All proposals will be evaluated by the investment consultant and recommendations will be made to the Fund, which will make the final decision.

Timetable

Proposals are due: August 24, 2017 at 5:00 PM ET

Formats Required: Email only

Final presentations: TBA

Prior to the awarding of the contract, the Board will interview the finalists. The interviews will be thirty minutes in length, with twenty minutes for a presentation and ten minutes for questions. Finalist candidates should plan to bring the portfolio manager as well as the client service representative who would be responsible for the account.

Additional Information

Any addenda or corrections to this RFP will be posted at

While Dahab Associates does not usually make submissions public on a proactive basis, our clients retain the right to use and/or make publicly available any and all submissions, for searches done on their behalf, as they see fit or as required by law or regulation. Such rights are retained by our clients and by Dahab Associates irrespective of requests for confidentiality from submitting firms.

The client and Dahab Associates reserve the right to accept or reject any proposals, or any parts thereof, and to waive any formalities in the proposal, constrained by any applicable laws and guidelines, if it is deemed in our client’s best interests to do so.

Formatting Guidelines for filling out this RFP

Dahab Associates, Inc. electronically processes all RFP submissions. We require that your responses adhere to the following guidelines. All instructions given throughout this RFP must be followed, and all responses must be received on time. Failure to comply with these requirements may lead to disqualification in accordance with applicable laws and/or client’s guidelines.

Note: This individual document must be renamed in accordance with the “Submission Guidelines” section, reflecting the firm name, submitting product, and asset class.

Fill out this specific RFP Document, as opposed to updating an old copy. This RFP contains electronic bookmarks to allow automated processing of this document.

Save this RFP document as a Microsoft Word Document (.doc, .docx or .docm are acceptable).
Do not save as an Adobe PDFfile.
Do not compress this document it, password protect it, or set to read-only.

Do not copy/paste tables from another RFP into this RFP as it may overwrite our bookmarks.
You may copy and paste the paragraphs of text for long-answer questions (for example team structure, history or investment philosophy) into the cell. However, please refrain from doing this for statistics, fees, performance figures, and other brief answers.

If you are curious the bookmarks in this document, and want to see exactly where they occur, press ALT+I+K within Word to display a list of them. Please do not modify them in any way.

Do not put disclaimers or clarifications into your answer boxes, or superscripts referring to footnotes, especially after statistics.
Do not indicate that your provided statistics differ from what those requested. Simply leave the entire box cell blank if you are unable to provide the statistic.
Any compliance related disclosures may be placed in the footer of the page, but without superscripts.

If statistical information for a given question is unavailable (e.g. short life of fund or too close to quarter end), leave the cell blank only.
Do not provide similar but unrequested information, even if you wish to clarify how the data differ from the requested information

General non-statistical data may be presented as of the most recent available information, and may be more current than the statistical data (for example, team or client departures/additions should reflect the most current available information).

Do not change the formatting, markup or overall appearance of this RFP to match the aesthetics of your firm’s presentational material. Minor changes are allowable, such as changing font sizes or the font face, if required by your compliance department.

Preferred format for monetary denominations (as a guideline to maintain consistency among submissions):
To one decimal place for billions and trillions
No decimal places for thousands or millions.
mm for millions, k for thousands, B for billions and T for trillions.
Correct examples would be $434mm, $500k and$8.2B
Incorrect examples (we’d have to change these by hand) would be $434,234,495.33, $20.5mm or $8,212mm.

Always answer questions fully in the space provided. Never reference another document or another question in this RFP in lieu of answering the question asked.
Specifically, never refer to other documents for fee schedules, performance numbers, or attached organization charts, regardless of whether that document is included with your submission.

Answer within the provided cell. All cells in this document will expand to accommodate the size of your response.

Email Submission Instructions:

Electronic submission of RFP must follow the guidelines below for proper recognition of the submission.

Attach your full submissionin an email submission. Include this RFP and the additional required documents as outlined in the General Submission Guidelines. All files should be provided as separate files attached to the same email, but may be made inseparates email so long as they have the *exact* same subject line.
Do not submit your RFP via a download service, secure email attachment, nor password-protection. Such services require a login to a secure site to retrieve submissions and cannot meet our requirement that the email submission in its exact form remain accessible. This is to ensure access to the exact email submission remains accessible for at least 7 years (most third-party services require passwords and expire after a short period of time).
Do not zip the files.
While this RFP document must be in .docx or .doc format, all other documents may be in the format of your choosing (.xlsx, .pdf, etc). However it is critical that this RFP *not* be in PDF format.
Please ensure you name the RFP file accordingly, and if this file is reviewed by your firm’s compliance, make sure that they know to maintain the title and that the subject email is important as well. Do not add additional portions to the name (i.e. do not add a section number)
Email to only.
Core FI
Subject: RFP: Chattanooga-Core FI-[firm name]-[product name]
Filename: Chattanooga-Core FI-[firm name]-[product name].doc
Submission emails should only contain the electronic document being submitted, with no questions or important content referenced within the body of the email itself. Text included in submission emails will likely not be read.
Note that submissions should be for one product per email, with all requested documents provided as separate attachments (unzipped, un-password protected).

General Submission Guidelines

Include a cover letter that binds the firm contractually. This letter must have the consent of an individual authorized to approve this document, and must indicate the individual advising this. A digital signature is welcome, but not necessary.
The cover letter should be named “Cover Letter-[firm name]-[product name]” in your choice of format, PDF or Word Document both acceptable
The letter should be brief and indicate the specific search for which the proposal is intended and any and all investment vehicles for which this search is being offered (and for which any minimums fees/account sizes are waived, if applicable). It should name the strategy under consideration and the portfolio manager responsible for the performance. Indicate how long that person has been in that position.
Any majorchanges within the last year or contemplated within the next year with respect to the firm, the ownership structure, or personnel should be explained in the letter.
State that the proposal is irrevocable for 120 days.

Submit one (1) email proposal, in accordance with the electronic submission instructions outlined above.

Unless specifically requested, no paper copies should be sent with this submission.

Email Submission Checklist

This RFP
The cover letter
A sample portfolio holdings sheet, broken out by sectors/industries.
Quarterly returns of the product since inception
A copy of your organizational chart. Please include a chart that at least shows the full structure of the relevant team for this submission.
A sample contract, PPM, or other offering document, if one exists for this product.
A copy of your prospectus, for products where one exists for this product.
Please, do not attach an Annual Report, as they tend to be of large size.
Double check that you are emailing your email to and that your subject line conforms with the formatting in the previous Email Instructions section.

Asking Questions

Questions about this RFP and search should go to Bill Dahab, Director of Research at Dahab Associates.
Phone: 631-665-6181
Email:
Subject line if asked via email:
Question: Chattanooga FI

Dahab Associates, Inc.

Investment Manager Request for Proposal - 2017

Core Fixed Income

Chattanooga Fire and Police Pension Fund

Company Name
Investment Style
Product Name
Principal Address
Telephone Number
Email Address
Individual Completing this RFP
Position
Mailing Address (if different from above)
Telephone Number (if different from above)
Fax Number
Date Completed
Firm Name

Summary

General Information:

Firm Name
Product Name
City, State of firm’s headquarters
City, State of Product’s Investment Team
Name of Parent Company, or “Independent”
Tax-Exempt Assets Under Management
Total Assets Under Management
Year Founded
Year Registered
Contact Name
Contact Number
Contact Email

Which of the following types of products are available for this search? This selection should indicate that any minimum account sizes for the product are either met or waived for this search. Indicate with an “X.” There will be room to elaborate on the product offerings elsewhere in this document.

Separate Account
Commingled Funds
Mutual Fund
Please provide the following figures for a representative account, with the data as of
the end of 2ndQuarter 2017
Do not submit the following data for any other quarter, even if footnoted as such.
It is acceptable to submit preliminary data, if necessary.
Only provide statistics for indicated time-periods
(i.e. do not put 3-year alpha when 5-year alpha is requested)
All statistics (including but not limited to Alpha and Batting Average) for active managers, must be relative to the:
Bloomberg Barclays US Aggregate Bond Index
All statistics must be based on quarterly numbers, never monthly, even when the question isn’t explicit in that regard. All statistics should be annualized.

Dahab Associates often reconciles the following statistics against the “Informais PSN” database, if data is available, using the relevant ending-date and benchmark.
It is not mandatory for this RFP that managers populate or use the PSN database.
If a manager has access to their statistics as they appear in the PSN database, it would be helpful if the following statistics in this RFP correspond to those in PSN.
If the submitted product is in the PSN database, please provide the following identifying information exactly as it appears (case, spaces, and exact spelling are necessary).

PSN Firm Name
PSN Product Name
PSN Firm Abbreviation
PSN Product Abbreviation

Fixed Income Product Information:

Product Name
Typical Number of Issues Held
3-Year / 5-Year
Batting Average
(% of quarters beating benchmark)
Alpha
Standard Deviation
Portfolio Turnover, 12-month Rolling, excluding repos (%) / % / %
5-year Average / Current
Quality
Maturity
Duration
Coupon
% U.S. Government / % / %
% AAA (Non-USGov) / % / %
% AA (Non-USGov) / % / %
% A / % / %
% BBB / % / %
% Non-Investment Grade / % / %
% Domestic Bonds / % / %
% Developed International / % / %
# Developed International Countries
% Emerging Markets
# Emerging Markets Countries
Hedging (%)
Product Inception
Preferred benchmark for this product
Total Assets in Composite
Total Assets In Strategy

Firm Affiliation

1. / Is the firm independent?
2. / Is the firm registered under the Investment Advisors Act of 1940?
3. / Is the firm minority owned? If so, what percent?
4. / Is the firm women owned? If so, what percent?
5. / Is the firm a subsidiary of, or related in any way to:
A brokerage firm
Insurance company
A bank
Other
6. / What is the name of the parent company?
7. / Please provide details of the ownership structure of the firm.
8. / If the firm is related in any fashion (financially or otherwise) to any other entity, explain.
9. / If the firm is certified as women or minority owned, list all certifications, including (though not limited) to federal and state levels.

General Background Information

1. / Please indicate the types of accounts that your firm currently manages:
Domestic Equity / Socially Conscious
Fixed Income / Hedge Fund of any type
Balanced / Institutional Mutual Funds **
International / Retail Mutual Funds
Global
2. / Please provide the location and function of each of the firm’s offices.
3. / Please give a brief history of the firm.
4. / When was the firm founded?
5. / When was it registered as an investment advisor?
6. / When did the firm begin to manage tax exempt accounts?
7. / Describe the level of error and omission insurance coverage the firm carries.
8. / Are you now the subject of a SEC or other regulatory body sanction? If so, explain.
9. / Has the firm ever been subject to a SEC or other regulatory body sanction? If so, explain.
10. / Discuss, in detail, any litigation brought against the firm in the last five years.
11. / Please provide details on the financial condition of the firm.
12. / Provide a breakdown of assets by type of Investment Strategy. (for example, Mid Cap Growth, Core Fixed Income, Emerging Markets, etc.)
Investment Strategy / # of Accounts / $ Value
13. / Please provide a breakdown of the FIRM’S accounts & assets in the following table:
# of Accounts / $ Value
Tax Exempt Assets:
ERISA
Public
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total Tax-Exempt
Taxable Assets:
Personal Trusts
Commingled
Total Taxable
Mutual Funds:
Equity
Fixed Income
Money Market
Total Mutual Funds
Overall Total
14. / Provide a breakdown of the PRODUCT’S accounts & assets in the following table:
# of Accounts / $ Value
Tax Exempt Assets:
ERISA
Public
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total Tax-Exempt
Taxable Assets:
Personal Trusts
Commingled
Total Taxable
Mutual Funds:
Equity
Fixed Income
Money Market
Total Mutual Funds
Overall Total
15. / What are your firm’s plans for growth of these assets?
16. / Are there plans for limiting growth in any of the above areas?
17. / How does your firm plan to staff the growth of the firm described above?
18. / Give five (5) references for your services.
19. / State the average size of the firm’s 5 largest tax-exempt funds.
20. / Indicate the number & assets of tax-exempt accounts the FIRM gained & lost in each category:
Gained / 2013 / 2014 / 2015 / 2016 / 2017
# / $ / # / $ / # / $ / # / $ / # / $
Public
ERISA
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total
Lost / 2013 / 2014 / 2015 / 2016 / 2017
# / $ / # / $ / # / $ / # / $ / # / $
Public
ERISA
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total
21. / Please discuss any unusually large number of accounts or assets lost.
22. / Indicate the number & assets of tax-exempt accounts the PRODUCT gained & lost:
Gained / 2013 / 2014 / 2015 / 2016 / 2017
# / $ / # / $ / # / $ / # / $ / # / $
Public
ERISA
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total
Lost / 2013 / 2014 / 2015 / 2016 / 2017
# / $ / # / $ / # / $ / # / $ / # / $
Public
ERISA
Taft-Hartley
Endowment
Foundation
Religious Order
Other
Total
23. / For the PRODUCT, please discuss any unusually large # of accounts or assets lost.

In the following table, list the 5 clients (or all clients, if fewer than 5 in the strategy) with the most invested in the product (including clients that aren’t included in the composite), and the requested details.

If the client is public (or you may disclose its name) please do. Otherwise state the type of client (e.g. Taft-Hartley, Foundation, Sub-Advisory, Mutual Fund, etc.).

For Vehicle, potential choices would include (but aren’t limited to) Separate Account, Commingled Fund, CIT, Mutual Fund, etc.

Client Name or Type / $ Invested / State (or Nation) / Investment Year / Vehicle / Included In Composite?
1
2
3
4
5

Investment Team & Philosophy Implementation

1. / Describe the structure of the product’s investment team, including how many members the team has and the responsibilities of each member. Include an organizational chart which details the flow of information used in the decision making process.
2. / How long have the key members of the team worked with this product? Have there been additions or departures in the last 3 years for the team managing the proposed product? Please explain.
3. / Please provide a brief history of the investment team including any previous firms this team has worked at together.
4. / What is the # of accounts and account volume (in $) that is handled by this team?
5. / Do the same groups manage equity, fixed income, & balanced portfolios at the firm?
6. / Does the firm employ a central trading desk?
7. / If yes, describe the trading operation & the traders’ qualifications.
8. / Does the firm have an investment committee?
9. / If yes, describe how it operates & the background/experience of the members.
10. / If applicable, how often does the investment committee meet?

Fixed Income Investment Philosophy

1. / Please indicate which categories most correctly identify your product’s fixed income style:
Interest Rate Anticipation
Sector/Security Approach
Limited Risk (Hedged)
Fixed Duration or Passive
Index Funds
Other (please specify)
2. / In one or two brief sentences, please describe your firm’s investment philosophy.
3. / Describe the investment process including how buy and sell decisions are made.
4. / When was the investment philosophy established?
5. / Has this philosophy been implemented for the last five years? If not, are the creators of the previous philosophy still with the firm?
6. / What is considered to be the competitive advantage of the philosophy?
7. / What changes have been made to the investment process in the past 5 years?
8. / In what market environments is the strategy expected to outperform/underperform?
9. / Please explain any significant quarterly underperformance over the past five years.
10. / Are managers given minimum quality criteria for their fixed income selections? If so, please describe the criteria.
11. / Describe the use of cash in the fixed income process.
12. / What range of cash is typical?
13. / If applicable, describe your hedging strategy.
14. / If derivative securities are part of the fixed income program, what kinds are they & to what end?
15. / Detail the internal oversight used to control the risk (leverage) inherent in this portion.
16. / What is the current percentage of emerging markets included in the portfolio? What is the maximum exposure allowed?
17. / Please complete the following developed markets country allocation chart:
Product / Benchmark
Europe:
Austria
Belgium
France
Germany
Ireland
Italy
Portugal
Spain
Switzerland
UK
Scandinavia:
Denmark
Finland
Netherlands
Norway
Sweden
Asia:
Hong Kong
Japan
Singapore
Middle East:
Greece
Far East:
Australia
New Zealand
Other:
Total:
18. / Please complete the following emerging markets allocation chart:
Product / Benchmark
Latin America:
Argentina
Brazil
Chile
Colombia
Mexico
Peru
Venezuela
Asia:
China
India
Indonesia
Korea
Malaysia
Pakistan
Philippines
Taiwan
Thailand
Europe/Middle East & Africa:
Czech Republic
Egypt
Hungary
Israel
Jordan
Morocco
Poland
Russia
South Africa
Turkey
Other:
Total:
19. / Please provide a breakdown of the Investment Type for the product relative to its benchmark, as of the most recent quarter-end.
(Product) / (Benchmark)
Foreign Gov’t Bonds / % / %
Foreign Corp Bonds / % / %
Yankee Bonds / % / %
US Bonds / % / %
Cash & Equivalents / % / %
Other (please specify) / % / %
20. / Please provide a breakdown of the Quality distribution for the product relative to its benchmark, as of the most recent quarter-end.
(Product) / (Benchmark)
AAA / % / %
AA / % / %
A / % / %
BBB / % / %
BB / % / %
B / % / %
CCC or below / % / %
Not Rated / % / %
Other / % / %
21. / Please provide a breakdown of the Maturity distribution for the product relative to its benchmark, as of the most recent quarter-end.
(Product) / (Benchmark)
0-1 Years / % / %
1-3 Years / % / %
3-5 Years / % / %
5-10 Years / % / %
10+ Years / % / %
22. / For the most recent period available please indicate the Product’s top ten holdings:
Name / Coupon / Maturity / %
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
% Total
23. / Explain your use of hedging, if applicable.
24. / For hedging, how do you manage counter-party risk?
25. / Explain any investments made with collateral.

Research