Helpers List & Information Sheet

Task

Approx Times

Helpers

Duties & Resources

Car Park

/ 5.00 - 6.00
6.00 –7.00 / 1.
2.
(late run) / Take £1 per car (£2 per minibus). Give out Entry Forms. Have bucket, Hi Viz vests & Entry forms.
Enquiries / 5pm onwards / Entry & competition notes etc
Registration / 5.15 – 7.00
5.15 – 7.00 / 1.
2.
(2 helpers in car. When initial rush dies down, one goes for run; other goes at c7pm) / Collect entry forms; Take fees; £4.50 (£2.50 Juniors) plus 50p if hiring. Give out description sheets, yellow maps, and SI hire card tokens. Have a car, Float, signs & 2 tubs/boxes for entry forms and tokens.

SI Coordinator

/ 5:15-7.00
7.00-8:00
8:00-8:30 / Main:
Deputy:
Main: / Collecting equipment, Setting up & Trouble shooting. Download and safety check.
Download, safety check, shut down.
SI-card Hire and Return
See helper's notes / 5.15 -7.00
7.00 - 8:30 / 1.
2. / Help set up tent. Check reg’n complete; write SI No. on form; give out SI card & tick No. on Hire Card list. Have box of SI cards & Hire Card List. (Helper 1 in Guidelines)
From 7.00, mostly checking returned hire cards back in.

Hire Card Entry by Punch

/ 5:15-7.00 / Help set up tent. Enter hire card into computer.(See helper's notes for full instructions - in Guidelines)
(Helper 2 in Guidelines)
From 7.00 last few entries done by deputy SI Coordinator

Download

/ 6:15 – 7.00
7.00 – 8.00
8:00 – 8:30 / SI Coordinator
Deputy SI Coordinator
SI Coordinator / Download & retrieve hired SI cards
Ditto plus process safety checks once Start has closed.
Download & retrieve hired SI cards. Final safety checks.

Start

/ 5.30 – 6.30
5.30 – 6.30
6.30 – 7.15
6.30 – 7.15 / 1.
2.
3.
4. / Set up start. Have start sign/banner, tapes, pegs, canes, beeping clock, (& porta shelter– if necc’y)
N.B. Punching start. One person to call up competitors at 1-minute intervals for each course & check SI cards have been cleared.
One person to give instructions & set people off to the punching start box.
Finish / 6.15 – 7.15
7.15 – 8.30 / 1.
2. / Check that each finisher punches the finish box.
Have Finish sign/banner
Marshal
(if necessary) / 5.45 – 6.30
6.30 – 7.15 / 1.
2. / See children safely across the road.
Control Pickers (3) / 1.
2. / 3 / N.B. Includes current & next planner

Helpers, please organise your own runs to suit – fee free for helpers. Remember to complete an entry form, hand to registration and collect a control description sheet.

Officials – mobile phone numbers

Organiser – e.g. Sheila HillsController –

Planner -SI Co-ordinator –

Car Parking – All Cars have to pay, but helpers who don’t run can be reimbursed by the organiser.

Map

Pre-printed 1:10000 A4 size

Start

The start is approximately ? minutes walk from registration – e.g. opposite the public car park

Toilets

In public car park?