Graduate Program in PROGRAM NAME, E.G. Education

Program Closure

Graduate Program in [PROGRAM NAME, e.g. Education]

Degree(s):

[List the specific degrees being modified

Ex:

Doctorate in Philosophy Education

Master of Arts Education

Graduate Diploma Program Evaluation]

Submitted to:

Council

Faculty of Graduate and Postdoctoral Studies

[Date]

Contents

Overview

Instructions

Section 1:Overview

1.1Academic unit

1.2Brief program overview

Section 2:Program Closure Rationale

2.1Rationale

2.2Impact

2.3University of Ottawa mission and strategic plan

Appendix A: Program Modification Report

Appendix B: Calendar Text

Appendix C: Letters of Support

Resources

Overview

In accordance with the University Institutional Quality Assurance Process (IQAP), major modifications to graduate programs include significant changes to the requirements, intended learning outcomes or human and other resources associated with the program. Major modifications also include program closure.

The uOttawa Quality Assurance Office reports program closures to the Council of Ontario Universities on an annual basis.

For additional information on program closure,see the Ontario Universities Council on Quality Assurance Framework and Guide.

Instructions

Use the template provided as a guide forwriting a program closureapproval request. Content, resources, formatting and writing suggestions are provided throughout the template as guidelines. Each program closure is a unique request, so it is possible that some sections may need to be added to the template while others may need to be deleted.The proposal can be submitted in English, French or a combination. However, use just one language within each section.

Within the template and guide, note that:

• The text written in black is part of the request and should be retained in the final document.
• The text written in grey is information that will guide you to complete each section of the request. Delete the grey text prior to submitting the request to the FGPS. The final document should have no grey text.

If you have questions about the template or about program modifications, contact the Quality Assurance Office at .

Once the program closurerequest is complete, please forwardit to the Quality Assurance Office for an initial review.

Section 1:Overview

Program Closure

Graduate Program in [NAME OF PROGRAM]

Last Cyclical Review Year [YEAR OF LAST REVIEW,e.g. 2014]

Approved by the Council

Faculty of Graduate and Postdoctoral Studies

Meeting of [DATE OF MEETING]

Prior to thisprogram closure requestbeing submitted to the FGPS Council, itwas reviewed and approved by the[NAME OF THE ACADEMIC UNIT]and the [NAME OF FACULTY]. The modification was preparedin consultation with the Graduate Studies Office of the Faculty of [NAME OF THE FACULTY] and approved by the Vice-Dean.

Internal approvals fromthe faculty and/or the Coop office:

1. Name of the committee, date of the meeting when the approval was received

2. Name of the committee, date of the meeting when the approval was received

3. Name of the committee, date of the meeting when the approval was received

Effective date: Date when the program closure will come into effect.Note that program closure typically begins with the suspension of admissions and that the complete closure of the program cannot occur until all enrolledstudents have graduated. (Typically, the effective date is May,but this may change with the new student information system, uoCampus.)

1.1Academic unit

• D. Perron, Chair, Department of Economics
• F. Lisé, Supervisor, PhD Program
• S. Beauchamp, Supervisor, Master’s Program

• R. Boutin, Operations Coordinator
• S. Lavoie, Administrative Assistant

1.2Brief program overview

• Be sure to use the correct name.

• Epidemiology / Épidemiologie

• Use the exact title (for example, “Master of Fine Arts” is correct, whereas“Master in Fine Arts” is incorrect).
• There is no need for paragraphs; bullets suffice.

• Master of Science (MSc) in Epidemiology
• Doctor of Philosophy (PhD) in Epidemiology

• There is no need for paragraphs; bullets suffice.
• If appropriate, this section can be deleted.

• Ottawa-Carleton Institute of Mathematics and Statistics

• There is no need for paragraphs; bullets suffice.

• 21 credits with thesis

• If appropriate, this section can be deleted.
• Be sure to use the correct names.
• There is no need for paragraphs; bullets suffice.

• There are two fields at the PhD level:
• Descriptive and Analytic Epidemiology
• Applied and Clinical Epidemiology

• Graduate Diploma: 2
• Masters:0
• Doctorate:0

• 16

Section 2:Program Closure Rationale

2.1Rationale

• Include information about why the program should be closed.

• Refer to Appendix B for guidance on preparing calendar text.
• For additional information on program closure, consult the Ontario Universities Council on Quality Assurance Framework and Guide.
• If you have questions about program modifications, particularly in terms of what constitutes a minor modification, a major modification or a new program, contact the Quality Assurance Office at .

2.2Impact

• Describe how the program closure will have an impact on the following:
• Overall Program — for example:
• Program goals
• Degree-level expectations
• Learning outcomes
• Teaching, learning and/or evaluation methods
• Participation in one or more collaborative programs
• Students — for example:
• The student profile
• Enrolment
• Admission requirements
• Students’ level of preparation
• Resources and governance — for example:
• Facilities
• Faculty resources
• Material or financial resources
• Administrative structure
• Other existing programs — for example:
• the University of Ottawa
• Saint Paul University
• International partners offering dual degrees with the University of Ottawa
• Add any additional information that would be helpful.

• Check the general regulations for graduate studies.

• Discuss each point. Where necessary,provide supporting evidence that the impact of the program closure is appropriate and acceptable.
• Provide evidence of consultation with and/or secure letters of support from programs that may be affected by the program closure. Include any letters in the appendix section andrefer to them in this section.
• Use separate paragraphs for separate ideas.
• Use sub-headers if appropriate.

2.3Universityof Ottawa mission and strategic plan

• Explain how the closing of the programis in line with the University’s mission and the strategic plans of, preferably, both the University and your faculty or unit.
• Add any additional information that would be helpful.

• Destination 2020 strategic plan
• Strategic Mandate Agreement (SMA)

• Strategic Areas for Development in Research (SADR)
• Strategic plan of your faculty or academic unit

• Write no more than a half page.
• If the program has more than one degreetype, ensure that the specific degree or diploma being described is clearly noted.
• Write with a forward focus; indicate where this program is heading in the future.
• Re-read the entire proposal prior to submission.

Appendix A: Program Modification Report

• The Quality Assurance Office prepares a brief report of recent program modifications.
• The Quality Assurance Office inserts the report here.

Appendix B:Calendar Text

• The academic unit inserts the calendar text here.

Sample section of calendar text:

• Un baccalauréat spécialisé ou l'équivalent en Second Language Teaching / Didactique des langues secondes, en Linguistique appliquée ou dans une discipline connexe.
• Un baccalauréat de trois ans en Linguistique appliquée ou dans une discipline connexe en plus d'un certificat de niveau universitaire avancé en enseignement de l’anglais à ceux qui parlent d’autres langues, comportant au moins 30 crédits.

• An honours bachelor's degree or equivalent in Second Language Teaching / Didactique des langues secondes, in Applied Linguistics or in a related discipline.
• A three-year bachelor’s degree in Applied Linguistics or a related discipline in addition to a university-level, university-administered advanced certificate in TESOL (Teaching of English to Speakers of Other Languages), representing a minimum of 30 credits.

Appendix C: Letters of Support

• The academic unit inserts copies of support letters here. This section can be omitted if support letters are not required for closing the program.
• If the proposed program closure relies significantly on the contributions of other stakeholders then letters of support are required from the appropriate department chairs and/or deans, or service directors.

Resources

University of Ottawa

General Regulations for Graduate Studies

Strategic Mandate Agreement

Destination 20/20strategic plan

Strategic Areas for Development in Research (SADR)

Teaching and Learning Support Service

Regulation on Bilingualism at the University of Ottawa (“The students” – Part VI, section 4)

Graduate and Professional Student Survey (GPSS) — Questionnaire Sample

Graduate and Professional Student Survey (GPSS) — Results

Ontario College and University Library Association quality assurance brief

Province of Ontario

Ministry of Training, Colleges and Universities

Ontario Human Rights Code

Council of Ontario Universities

Ensuring the Value of University Degrees in Ontario: A Guide to Learning Outcomes, Degree Level Expectations and the Quality Assurance Process in Ontario

Higher Education Quality Council of Ontario — Learning Outcomes

Accessible Campus

Canadian Association for Graduate Studies

Accommodating Graduate Students with Disabilities

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