GLACIER’S EDGE COUNCIL 2300 E. Racine Street

BOY SCOUTS OF AMERICA Janesville, WI 53545

LETTER OF AGREEMENT ESTABLISHING CAMP USE

This letter of agreement is for the purpose of establishing the use of Camp Indian Trails by ______for the purpose of ______.

1.  ______is to have the use of the following facilities from ______beginning at ______AM/PM to ______at ______AM/PM.

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2.  The Glacier’s Edge Council requires that the following documents and ______agrees to provide the Glacier’s Edge Council with the following documents two weeks prior to your use of Camp Indian Trails:

a)  A certificate of liability insurance with a minimum of $1,000,000 CSL with the Glacier’s Edge Council, Boy Scouts of America, and the National Council, Boy Scouts of America, named as additional insured. Ten (10) day written notice of cancellation, and the period of time involved. (Non-Boy Scout groups only)

b)  A hold harmless agreement. (copy attached)

c)  A certificate of health & accident insurance.

d)  A roster showing the names of all youth and adults participating in this activity.

3.  It is understood and agreed to by both parties that the rental fee for the use of Camp Indian Trails is ______, which is due at least one month prior to your use. No refund will be given if you cancel one month prior to use, unless we can fill your spot.

4.  It is understood and agreed by both parties that a damage deposit equal to the rental fee, due at the time facilities are reserved. This is refundable, dependent on Camp Ranger Checkout report.

5.  It is understood and agreed to by both parties that ______shall be responsible for any and all damages to camp property which may reasonably be attributed to the actions of the said group and ______agrees to promptly pay any and all reasonable damage claims when presented.

6.  It is understood and agreed to by both parties that no alcoholic beverages or illegal drugs of any kind are permitted to be used on the premises.

7.  It is understood and agreed to by both parties that ______will provide at least two (2) adult leaders (defined as 21 yrs. of age or older for purposes herein). At least one (1) of said adult leaders must be present with the group at all times while the group is in camp.

8.  It is understood and agreed to by both parties that the group will abide by any and all of the camp operating rules as outlined on the attached sheet and directions and instructions of the Camp Ranger.

9.  It is further understood and agreed to by both parties that should the group fail to provide proper leadership or fail to abide by camp rules or directions of the Camp Ranger, the Glacier’s Edge Council Camp Ranger may, in his discretion, terminate that agreement and require the renting parties to vacate the camp, forfeiting any and all fees and monies agreed to herein.

______Glacier’s Edge Council, Boy Scouts of America

(Organization) (Organization)

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(By) (By)

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(Title) (Title)

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(Date) (Date)

NOTE: Please return the original and one copy, along with other required documents and the deposit to the Glacier’s Edge Council.