From:Kim Taylor, ED

To: CSPCP Board

From:Kim Taylor, ED

Date: January 7, 2016

Subject:Completed Activitiesfor Q4 2015 (Oct-Dec)

Plan for Q1 2016 (Jan-Mar)

Completed Activities Q4 2015 (October – December)

15 hours per week

Support to Board, committee Chairs, and Michelle

HelpPresident and Chairs to draft meeting agendas and documents, ensure meeting materials are prepared, follow up on actions, check/edit minutes.
Ongoing guidance to Michelle; bi-weekly meetings to ensure alignment of our work.
Michelle is gradually taking on more responsibility

Conference planning

Began project managing the conference planning (original intent was to have Kim do financial aspects only, and have UBC/Michelle/CPD committee follow the checklist to get the other work done). Given UBC’s decision to discontinue planning for us after Ottawa 2016; the CPD committee asked me to take charge again and to lead the transition between UBC and our future planner
Registration is open; calls for abstracts are out
Contacted potential sponsors (2x each) and will follow up in new year. Only two confirmed sponsors so far: Purdue (15,000) and CMA (3000)
Developed a comprehensive process for choosing a new conference planner with Leonie and Dave. Applicants have been shortlisted and will submit final proposals by Jan 15th.

Awards

Started Awards committee with Paul Daeninck – formed committee, update Awards checklist and timeline, prepared calls for nominations, held first meeting.

Grant applications / Fundraising

Prepared donation request for Teva that was lined up by Bernard Lapointe (15,000 - approved)
Submitted application to RX&D for Assessing Capacity for Palliative Care Medical Education (12,000)
Submitted application to Sanofi to contribute to the work that was outlined in the Health Canada request (25,000 for 2 years)
Health Canada is still on hold

Communications & Member Engagement (co-chair with Ted)

Prepared December e-brief
Developed messages for younger physicians that will be disseminated in January
Worked with UG cttee, PG cttee, and Board on strategies for engaging younger members

Partnerships / Advocacy

Supported Hastened Death Working group and Board to proactively influence upcoming legislation and policies
Ongoing work with QELCCC Advocacy Committee: Influencing messages that will come out through QELCCC

HR Survey project / Workforce planning (Project Work)

No activity – on HOLD unless Health Canada money comes through

Undergraduate education (Project Work)

Followed up with Medical Council of Canada re having palliative care experts on exam-writing committees. There will be at least 2 palliative care physicians involved and possibly as many as 4.
Helped Anne Boyle plan a committee meeting December. Completed minutes and communications with
Surveyed committee on a) priorities, and b) inclusion of a student on the committee
Continued promoting the Narrative Award to UG committee leads
Refreshed membership of the UG committee

Operations & Governance

Began documenting office processes with Michelle. Financial processes done. Membership renewal underway.
Refreshed membership renewal messages with Michelle for 2016
Finished work plan with the Board

Financial

Monitored 2015 Financials. Likely to come in slightly ahead of budget.
Prepared the 2016 budget with Leonie; approved by Board in Dec 2016

Day to day

Email: 1-2 hours per day responding to Board members, partners, CSPCP members, Michelle

Plan for Q1 2016 (Jan – March)

18 hours per week