Foresters Without Borders Development Plan

Foresters without Borders – Development Plan

Overview

The attached is a conceptual draft plan for discussion.
The plan schedules identified activities to develop and implement the organisation over a period of 12 months
The plan builds on the Charter and Information Brochure already prepared
A strategic planning session among Committee members is scheduled for November 2016
From this Strategic planning session, formation of six sub-committees is envisaged to further develop components of the organisation:
SC1:Staff and organisational resources
SC2:Funding
SC3:Membership
SC4:Marketing
SC5:Volunteer management
SC6:Host organisation management

Explanation of terms

In this plan:

Partner organisation means organisations within Australia with whom FWB may partner to achieve its objectives

Host Organisation means the overseas organisations with whom FWB engages, either via deployment or exchange

Foresters without Borders – Development Plan

PART 1: PURPOSE AND STRATEGY

Document and agree on draft of who we are – to provide the foundation for a strategic planning process

Review charter
Who we are and why we exist
What we aim to achieve (Mission and vision)
Our ethos
How we operate
What we aim to do (target projects and justification)
What we don’t do

Document and agree on our culture and Ethos

How we contribute knowledge
Cross-cultural awareness of our volunteers
Aptitude and adaptabilityof our volunteers
Shared vision of what we aim to achieve, and tenacity to make it happen

Strategic plan

Objective (maximising benefit from effort)
Services and segments
Review external influences (opportunities, threats)
Review internal influences (strengths, weaknesses)
Identify strategic competitive advantage
Positioning strategy
Strategic partners (EWB, AVI, etc.)
Draft Strategic plan
Key targets and measures of success

Tactical plan

Identify and prioritise specific geographic targets
Identify and prioritise target organisations within geography
Identify suite and priority of target project types
Number of deployments (engagements) x time

PART 2: ORGANISATIONAL

Staff resource plan

Identify staff resources to achieve long–term goals
Identify staff resources to achieve short term goals
Prepare transitional staffing plan to achieve short and long-term goals
Plan and document approach to secure staff (short and long term)

Organisational resource and infrastructure plan

Office and administrative facilities
IT system
Accounting system
Banking accounts
Website and domain name
Branding, trademarks and registered trading names
Organisational entity (NFP, NGO etc.) (refer DFAT requirements)
Tax file number

Organisational procedures

Code of Conduct
Safety Policy and Plan
Environmental policy and plan
Community engagement policy and plan
Other operating procedures

Budget

Financial objectives
Prepare multi-year budget required to achieve goals

Stakeholder plan

Map and classify key stakeholders
Prioritise stakeholders

Funding plan (review based on Stakeholder plan)

Prepare Action plan to provide budget
Marketing and profile development
Identify target patrons
Identify donor funding base and target
Corporate partners
Government partners and programs
Other organisational partners (FWPA, ACIAR)
University partners
Private individual partners
Fundraising options
Develop plan for fundraising activities and targets

Membership plan

Establish membership base and contribution fees
Links to related organisations (IFA, EIANZ etc.)
Newsletter to members
Study tours for membership base

Marketing Plan

Promotion and marketing activities
Advertising activities
Wider promotional activities

Student liaison plan

Identify target educational institutions
Develop student engagement plan
Student engagement projects
Student exchange
Student challenges

PART 3: VOLUNTEER MANAGMENT

Volunteer selection

Approach to call for volunteers
Scope
Selection criteria (technical and personality)
Funding and cost-sharing arrangements
Submission requirements

Volunteer training program

Identify scope of training needs
Cultural awareness
Code of conduct
human centred design principles
effective community engagement
cross-cultural competencies
communicating to achieve innovative solutions
non-technical communication
Appropriate technology
Retaining a positive, optimistic attitude under challenging conditions and limited resources
Arrangements for delivery of Volunteer training program

Volunteer pre-departure induction plan

Scope briefing
Procedural arrangements
Policies and procedures
Safety plan induction
Monitoring and communication (duty of care)
Reporting requirements
Emergency procedures

Volunteer post-departure management plan

Principles for project engagement
Preparation of project scopes
Procedural checklist (travel, visa, immunizations, accommodation, hosting arrangements, in-country support, etc.)
Insurance
Monitoring and communication
Reporting requirements
Emergency procedures

Exchange program

Identify potential exchange partner organisations
Key contacts within exchange partner organisations
Opportunities exchange partner organisations

PART 4: HOST ORGANISATION

Host organisation awareness plan

Development awareness campaign for target geography and organisations
Promote and communicate FWB objectives, purpose, scope and skills
Call for project opportunities:
Deployment overseas (training and mentoring)
Deployment overseas (operational project delivery)
Student support projects (overseas deployment)
Student support projects (desktop project in Australia)
Exchange to Australia
Project duration

Host organisation project development

Project identification and definition
Detailed scope
Objectives and deliverables
Hosting arrangements
Cost sharing arrangements

PART 5: AUDIT AND REVIEW

Review and revise

Review mission, vision, purpose and culture to check alignment
Update process and repeat
Share lessons with membership and sponsor partner and stakeholder base
Annual meetings

2 April 2017 V1.1Page 1 of 7

FWB Development Plan

2 April 2017 V1.1Page 1 of 7