SHORELINE COMMUNITY COLLEGE
DISTRICT NUMBER SEVEN
BOARD OF TRUSTEES
REGULAR MEETING OF OCTOBER 28, 2009
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MINUTES
CONVENE IN REGULAR SESSION:
The Regular Meeting of the Board of Trustees of Shoreline Community College District Number Seven was called to order by Chair Roger Olstad at 4:00 PM in the Board Room of the Administration Building at Shoreline Community College.
Chair Olstad noted that the Board would have an additional action item on the agenda – Action: Approve Board Policy Manual—Section 1.
MEMBERS PRESENT:
Ms. Shoubee Liaw, Mr. Roger Olstad, Mr. Jerry Smith, Mr. Dick Stucky and Ms. Gidget Terpstra were present.
Ms. Kristen Byrd represented the Office of the Attorney General.
CONSENT AGENDA:
Chair Olstad asked the Board to consider approval of the Consent Agenda.
On the agenda for approval:
§ Minutes from the Regular Meeting of September 23, 2009
§ Board of Trustees 2010 Meeting Schedule
Motion 09:28: A motion was made by Mr. Dick Stucky to approve the consent agenda.
Ms. Gidget Terpstra seconded the motion, which was approved unanimously by the Board.
OPEN COMMENT PERIOD:
Trustee Jerry Smith thanked the members of the Board and the Administration for the flowers, plant and expressions of sympathy on the recent passing of his son-in-law.
REPORT: BUDGET UPDATE:
Mr. Daryl Campbell, Vice President for Administrative Services provided a recap of the state’s budgetary challenges over the last fiscal year, an overview of the ongoing challenges facing the state resulting from the most recent revenue projections, and the potential implications for the Community and Technical College System and Shoreline Community College. He also spoke
about the implications if Initiative 1033 were to pass in November—“limiting the growth of certain state, county and city revenue to annual inflation and population growth.”
The potential range for the College’s budget reduction in FY 2011 (without I-1033): $1.35 million (6%) to $2.7 million (12%).
The potential range for the College’s budget reduction in FY 2011 (with I-1033 impact): $2.3 million (10%) to $3.8 million (16.8%).
Another revenue projection is due in several weeks. According to Mr. Campbell, the College is still compounding the reductions it has made and as a result, the impact on an already very thin operating budget will be far greater.
REPORT: ENROLLMENT UPDATE:
Ms. Tonya Drake, Vice President for Student Success distributed and provided an overview of a document entitled Enrollment & Veterans Report, Board of Trustees Update – October 28, 2009.
Fall 2009 10th comparisons show FTE up by 5.4% and headcount up by 2.3% which Ms. Drake noted is an indicator that “Students attending are taking full-time loads.”
From the Veterans Snapshot, there are 145.3 FTE and 184 total headcount.
Ms. Drake noted that she is in the midst of collecting data regarding the number of individuals that had to be turned away due to a lack of funding in Worker Retraining. She will forward the information to the Board once the information is collected.
ACTION: APPROVE BOARD POLICY MANUAL – SECTION 1:
In order to align Section 1 of the Board’s Policy Manual with the College’s Strategic Plan and the new accreditation system, revisions were made to Section 1: Core Themes (originally Goals) by the Trustees at the Board’s October 22, 2009 Retreat. Trustee Shoubee Liaw distributed the amended version of Section 1.
Motion 09:29: A motion was made by Mr. Dick Stucky to approve Section 1 in the Board Policy Manual as amended.
Ms. Gidget Terpstra seconded the motion, which was approved unanimously by the Board.
Trustee Liaw was thanked by Trustees Olstad, Smith, Stucky and Terpstra for her time, effort and leadership on the Board’s Policy Manual.
ACTION: APPROVE BOARD OF TRUSTEES 2009 – 2010 GOALS:
The Board discussed and finalized its 2009 – 2010 Goals at the Board Retreat of October 22 and 23, 2009:
· GOAL 1: Initial implementation of Board of Trustees policies (June 2010)
· GOAL 2: Develop and finalize President’s evaluation instrument (April 2010)
· GOAL 3: Develop and finalize Board of Trustees evaluation instrument (April 2010)
· GOAL 4: Advocacy (Local, State, Federal) (Ongoing)
· GOAL 5: Role of/relationship to the Foundation (Ongoing)
ACTION: APPROVE PRESIDENT’S 2009 – 2010 GOALS:
President Lambert restated the 2009 – 2010 goals that he first shared with the Board on Day Two (October 23, 2009) of the Board Retreat:
· GOAL 1: SCC will implement the Board’s approved policy governance framework. (Ongoing)
· GOAL 2: SCC will complete standard one of the new NWCCU accreditation framework. (January 2010)
· GOAL 3: SCC will begin and complete work on standard two of the new NWCCU accreditation framework (June 2010)
· GOAL 4: SCC will complete a written progress report on recommendation one from the
Fall 2007 Interim Evaluation report. (October 2009)
· GOAL 5: SCC will continue to develop and cultivate relationships leading to increase resources for its mission and strategic plan. (Ongoing)
· GOAL 6: SCC will continue to strengthen its financial position, and the management of
its budget in a fiscally responsible manner. (Ongoing)
Motion 09:30: A motion was made by Mr. Dick Stucky to approve the Board of Trustees 2009 – 2010 Goals and the President’s 2009 – 2010 Goals.
Mr. Jerry Smith seconded the motion, which was approved unanimously by the Board.
REPORT: SCC FACULTY:
Mr. Gary Parks shared that despite tough times and not knowing what the future holds, he still sees faculty and staff continue to work hard for students every single day. Recent activities: the Nursing Accreditation Site Visit, calls for members to the Sabbatical Committee and the populating of one new ARC (Appointment Review Committee) in Nursing. Challenges in filling the Professional Development position continues.
Mr. Parks conveyed that he has been working with the Faculty Advisors from the Concert Band, the Gallery and Spindrift. Two of the organizations have submitted their supplemental budget requests to the Student Parliament. (The other organization will be submitting its request shortly.) He added that he thinks that it would be beneficial in the future for the advisors from the three organizations to hold a roundtable with members of the Student Parliament due to the different perspectives in the use of SS&A (Student Services and Activities) fees.
Trustee Jerry Smith stated that he is looking forward to the outcome of the funding requests and spoke about Spindrift being a recent recipient of a national award. “Having both student and non-student participation in the publication, increases the College’s stature.”
REPORT: SCC CLASSIFIED:
Ms. Bonnie Madison shared Mr. Parks’ sentiment—despite the lower staffing levels, staff continue to work hard to serve students.
Classified Staff recently participated in training on the new WFSE (Washington Federation of School Employees) contract. She added that a number of staff members are returning to the classroom in order to further develop skills.
REPORT: SCC STUDENT BODY ASSOCIATION:
Mr. Yasuhiro Sumino distributed a report on the recent items related to the Student Body Association. “The Student Parliament has been working with college administrators to resolve the outstanding funding issues regarding the three Category 2 organizations (Concert Band, Spindrift, and the Art Gallery). Student Parliament is currently accepting supplemental budget packets and is dedicated to reviewing and taking action on the requests in a timely manner.” Mr. Sumino stated that the packets received thus far, “look good” and that he will have a report for the Board at its December meeting on the outcome of the supplemental budget packets received from the three organizations.
Mr. Sumino introduced new Student Parliament Prime Minister Ms. Jessica Gonzalez.
REPORT: SCC PRESIDENT:
President Lambert thanked faculty, staff and administrators for “going above and beyond” and noted, “We could not meet the current level of demand without this level of dedication to students.” He expressed his concern about how long campus personnel would be able to sustain such levels of service when stretched so thinly.
Personnel from The Manufacturing Institute in Washington D.C. visited the College on September 23 to meet with representatives from the College, the Gates Foundation,
community based organizations and industry partners to discuss proposed national legislation that could place priority funding for colleges that offer national skills certification.
President Lambert had an opportunity to meet with the evaluators serving on the College’s Accreditation Site Visit team for the Nursing Program. He noted that he was asked about how the College uses technology in its programs as some of the evaluators work at colleges that have virtual classrooms.
Stay Tuned:
· The administration has been approached by a salon in the area about a public/private partnership related to the Cosmetology Program.
· The Seattle Indian Health Board will start a partnership with the College.
· The Shoreline Community College Board of Trustees and the Shoreline School District Board of Directors will hold a joint meeting on November 9.
The College is up to date with its H1NI Flu planning and each program has a plan mapped out in the event of a pandemic.
REPORT: CHAIR, BOARD OF TRUSTEES:
Chair Olstad noted that the Board had a very successful retreat on October 22 and 23. He shared that one of the items discussed at the two-day retreat was a request to name one of the rooms in the Automotive Training Center after an individual who has made significant financial contributions to the Automotive Program. The Board referred the request to President Lambert who will consult with the College Council regarding the best way to proceed with the request.
ADJOURNMENT:
Chair Olstad adjourned the meeting at 5:18 PM.
Signed ______
Roger Olstad, Chair
Attest: ______, 2009
______
Lori Y. Yonemitsu, Secretary