Sharrow Festival Committee
Sharrow Festival
Saturday 13th June 2015
Mount Pleasant Park
It is Sharrow Festival stall booking time again. Once again we have moved the festival date from our usual early July spot to avoid a clash with Ramadan. This is the weekend that Peace in the Park normally runs however it now runs every two years and there is no Peace in the Park Festival this year. As a result we are hoping that we may get a bigger than usual crowd with an influx of Peace in the Park festival goers. Peace in the Park will be running a tent at our festival so their fans who can’t wait till next year can have a sample of their special vibe.
We have kept our prices the same as last year, space is limited at the festival and we are invariably oversubscribed for stalls. Thus, to be fair I will allocate stalls on a basis of first come first served, so get your application in as soon as you can. Caterers please note that there is a limit to the number of food stalls that are allowed and once this limit is reached I will not exceed it. As the bulk of our stall revenue comes from the catering stalls and there are always more people wanting to run them than we have spaces I can no longer offer discounts for charities running food stalls. All hot food stalls will have to pay the full rate.
The Council is no longer providing the market stalls that we have had in the past. People are welcome to bring along their own gazebos or stalls but on the top field these will have to be self supporting as we are not allowed to use any pegs in this area. We will be able to provide sand bags as ballast for gazebos so that they can be secured without pegs. If you do need sandbags please let me know on the application form so we can arrange the appropriate number.
I will acknowledge receipt of your application forms via email or text, but will not allocate places for stalls until we are much closer to the event. If you do not hear from me within a week then please contact me by e-mail or text to check I have received the form. Once you have an acknowledgement of receipt you can assume that you have a stall unless I specifically say we cannot accept your stall.
We do not have a licence for on site alcohol sales and do not allow any stalls to sell alcohol on site, any stall found breaching this condition, will be asked to close immediately and leave the festival as soon as possible.
To help me plan the layout of the festival please let me know if you have any specific requirements for your stall. There is no electricity supply on the site so if you need electricity you will have to bring a generator. Please let me know if you will do this. If you need to park a van or car at your pitch please let me know. Although we would prefer all vehicles to be off site, if possible, during the festival we can accommodate vehicles in some places.
The pitch fee is for a 3m x 3m pitch the size of a standard gazebo if your stall is going to be bigger than this there will be an additional fee.
We may be able to provide tables for hire, but will have to know in advance if you need them. It is unlikely that there will be spare tables available on the day. You are of course welcome to provide your own. We do not provide chairs so these you will have to bring if you want them.
As in previous yearsa refundable £50 deposit for catering vans/stalls is required again. The £50 will be returned after a steward has checked your pitch is clear on departure. Volunteers will be on hand to sort out rubbish for recycling however we do ask that you please take responsibility for the waste you create and remove as much of it as possible.
Set up is from 10am and we ask for any vehicles to be off site by 12pm, midday, when the public comes along, the stage on the top field is programed until 6pm and the bottom field until 8pm. It is up to you when you close up shop but we will not allow vehicle access to the site once the festival has started.
If you need more information: In the first instance e-mail It is best to get in touch with me via e-mail as I can deal with the queries efficiently.
For urgent matters please text or phonemeon 07919 992059. Please note we are all volunteers and sometimes due to our other commitments there will be times that it may not be convenient to talk, but we will try and deal with all enquiries as soon as possible
Booking deadline is Friday, 7th June 2013
Return the completed forms to: 71 Louth Rd, Sheffield, S11 7AU
Please include a cheque for the appropriate fee, a separate returnable £50 cheque is required from all catering outlets and copies of Food Hygiene Certificates.
You can return the form by e-mail but I will not book your place until I have a payment. If you are sending a cheque and have already e-mailed a form please make sure that you identify yourself properly so I can match the form to the cheque. If you want to make an electronic payment our bank details are:
Account details:
Bank: Santander Commercial Bank, Bootle, Mersyside.
Account Name: Sharrow Festival Committee
Account Number: 23755488
Sort Code: 09-01-53
If you make an electronic payment please tell me that you are doing so and if possible give me a reference number so I can check it has gone through.
Please feel free to forward this letter to any one who may be interested. If you need a hard copy of the application form to return please e-mail me and I will send you one.
Hope to see you there!
Sharrow Festival Price Guide
Category / Group / PriceA / Charities/community groups with no funding / £10
B / Charities/community groups with funds and/or paid workers / £25
C / Craftspeople/arts/gifts/clothes etc. / £40
D / Commercial food: confectionery/cold food/drinks / £75
E / Commercial food: catering vans/cooked food / £155
The above costs are for a single 3mx3m pitch if you require more space there will be an additional cost depending on what you need.
Cheques should be payable toSharrow Festival Committee
Extra trestle tables are available at £5 each. If you do not book extra tables we may not be able to provide them on the day. Chairs will not be available on the day, please bring your own if you wish.
If you are a charity or collecting for a charity please specify which charity and if possible provide the charity number and contact details. In the past people have claimed charitable status without being very specific, we want to help support good causes and it helps us in funding applications if we can provide lists of the causes that we have supported.
NB: If you want to sell cooked food you will need to send a copy of your Food Hygiene Certificate before we can confirm you booking.
For categories DE please note that we require an additional, separate cheque for £50 dated 13th June 2015 payable to Sharrow Festival Committee. This will be returned to you on the day if your pitch is left clear.
PLEASE REMEMBER THAT YOU ARE NOT ALLOWED TO SELL CIGARETTES OR ALCOHOL AND PEOPLE FOUND DOING SO WILL BE ASKED TO LEAVE AND WILL NOT INVITED TO FUTURE FESTIVALS.
Please let me know if you need an invoice before you can make a payment.
Deadline for all bookings is Friday, 7th June.
On the attached plan of the park the pitch locations are approximate and based on previous festivals the general layout will be similar but may change in detail. If you tell me the location that you would prefer I will try and accommodate your wishes, this will not always be possible so please bear with me and you have to accept that my decision is final.
Please print out the form and return cheques and forms to:
Mark Cohen, 71 Louth Rd, Sheffield, S11 7AU
Further enquiries contact Mark by e-mail at
or phone 07919 992059
I will not be able to accept any bookings until I receive the cheque so would prefer not to get forms sent by e-mail but for them to be sent with the cheques
Sharrow Festival Committee
Stall Booking form for Saturday, 13th June 2015 in Mount Pleasant Park
Contact name:Name of group or business:
Address: (inc. post code)
Tel:Email:
Please state your preferred contact method
What do you do: Please go into detail as it helps me plan locations. (don’t just put ‘selling things’ tell me what sort of things).
Where would you like to be, depending on space available at time of booking? (please circle) please refer to the attached map.
Top field (community stage, children’s activities, food (NO PEGS)
Lower field (large music stage, food etc)
Anywhere
Please tell me what sort of equipment you will be bringing: gazebos (specify if pegged or free standing), tents, tables, generators, vans or any other equipment you will need space for.
tick
We would like to book [ ] trestle table(s) at £5 each [ ]
We will be bringing a gazebo no bigger than 3m x 3m [ ]
Remember only non-pegged gazebos or the provided market stalls can be used on the top field Market stalls may not be available if this is the case we will come up with an alternative plan.
If you need more space than a table/standard gazebo please state clearly what you are bringing and exact sizes as we will need to plan the space for you. If you need more than the allocated 3mx3m you will have to pay for 2 pitches
I/we come under category [ ] and enclose a cheque/postal order for [ ]
Which includes the cost of a trestle table x [ ] as well as a returnable cheque for £50 if category D or E [ ]