TravelAwardsApplication Packet
TheGraduateStudentAssociation(GSA)willbe providingfundsto graduatestudentsenrolledin degreeprograms to participateinprofessionaldevelopmentforthe 2015-2016academicyear.Activitiesthatwillbefundedinclude:presentingresearchata conference,attendinga conference,and/orgatheringdataforresearch.Graduatestudentsmustapplyfor thesefunds bythedeadlinessetforthbythe GSA.Pleasereturnyourcompletedpacketto:
TheGraduateSchoolOfficeGraduateStudentAssociationDept5305
615 McCallieAvenue
Chattanooga,TN 37403Process:
1.Turncompletedapplicationand supportingdocumentsintotheGraduateSchooloffice. A completeapplicationpacketshouldinclude:
A completedapplicationform
A currentresume
A letterofrecommendationfroma professorendorsingyourresearchprojectand yourattendance/presentationattheconference
Conferenceinformation(ifpresenting,pleaseincludeproofofacceptanceofyourpaperattheconference)
Ifthe researchinvolveshumanparticipants,include acopyofyour approvedIRBform.
If Out of State fillouttheTravelRequestT-18 form:
*Failure to submit this form with application will result in the application being removed from consideration.
2.AfterTravel:
a.Turnin a completedT-3Travel Expense Worksheetto the GSA:
i.Thisformmustbetypedand havethepropersignaturesbeforeapproval.
ii. Allreceiptsmustbeturned inwith thecompleted T-3form.
An importantnoteaboutreceipts:
Hotelreceiptsmusthaverecipientsnameon them.Mealreceiptsmustbeitemized.
Mileageformsmustbecompletediftraveling in-state,andbesureto saveanyreceiptsfor itemspurchasedfor travelresearch
***BoththeT-3andtheT-18formscan bedownloadedfrom.
PleasecontacttheGSA atifyou haveanyquestions.
TravelAwardSelectionCriteria
TheTravelAwardsareintendedtoassistgraduatestudentsdefraythecostoftravelforeducationalandprofessionaladvancement.WhenagraduatestudentfromtheUniversityofTennesseeatChattanoogaisinvitedtopresenttheirresearchataprofessionalconference,itisanoutstandingopportunityforthestudent’sadvancementaswellasreflectingpositivelyontheprestigeofthegraduateprogramsatUTC.Datacollectionforthepurposesofresearchcanbequitecostly.Attendanceatprofessionalconferencescanprovideopportunitiesfornetworkingand careeradvancement.
TheTravelAwardshouldnotbedependedontoprovide100%ofthefundingrequiredtoattendanevent.Theapplicantshouldunderstandtheywillnotreceiveallofthefundingnecessarytotravelandshouldmakefinancialplansaccordingly. Fundingis limited and willbe disbursed as determinedby a committeeconsistingofGraduateStudentAssociationOfficers.
ItiswiththesesituationsinmindthattheGraduateStudentAssociationproposesthefollowingcriteriafortheTravelAward.
Considerationfor awardswillbemadewiththefollowingpriorities:
1.Firstprioritygoes to studentspresentingoriginalresearch ata professionalconference.
2.Secondprioritygoes to studentstravelingto obtaindata fororiginalresearchpurposes.
3.Thirdprioritygoes tostudentswishingto attend a conference.
Thefollowingguidelinesapply:
1.OnlygraduatestudentswhoarecurrentlyenrolledinagraduatedegreeprogramatUTCcanapplyforatravelaward.
2.Inthecasewhereastudentisacoauthorwithanotherstudent(fromdifferentinstitution)oraprofessor,onlythe UTC studentauthormayseektravelreimbursementthroughthesefunds.
3.In the case ofmultiplestudentauthors,overallawardswillbe reducedtoreflectcostsharing.
4.Ifyouwishtoappealyouraward,pleasesubmitawrittenexplanationofwhyyouthinktheawarddecisionshouldbeoverturned.
5.Pleaseremembertoincludeastatementonhowyoufeelyoubenefitedfromtheexperiencewiththereimbursementforms.
6.ReceiptsmustbeturnedinwiththeT-3 beforereimbursementcan bemade.
7.TheGSAcannotreimburseamountsthatexceedtheUniversity’ssetperdiemrates.Theratescanbeaccessedatthefollowinglink:
Application
Name:
Address:
Phone:(daytime)_(nighttime)Email:
UTCID (OneNetLogin):
GraduateProgram:
Doyou Workon Campus?IfYes,whatdepartment?
Research/ConferenceInformationAreyou(pleasecircleone):Presentingataconference
Attendinga conference
Gatheringdataforresearch**
**Ifgatheringdata,please skiptothesupplementaldatagatheringformonlastpage.
Name and DatesofConference/DataSession:
Type ofConference(example:regional,national):
Presentationtype:thesisdissertationanotherprojectnotpresentingTotalEstimatedCostof Trip:
Amountyou arerequestingfromthe GSA:
PleasegiveabreakdownofamountyouarerequestingfromtheGSA.Pleaselistamountsonlyfortheexpensesyouwishtobereimbursedfor.PleasemakesureyouhavelookedUniversityguidelinesforapprovedreimbursementcosts.Theratescanbe accessedatthefollowinglink:
ConferenceRegistrationHotel Travel:Air Travel:Car
Travel:Ground PerDiem(food perday) Other(i.e., printingcosts)
Areyoureceivinganyofthefollowingforms ofaid(inaddition tothefundingthatthe GSA mayawardyou)forthe conference/datasession?
1.Scholarship:YesNo
Ifyes, how much?
Fromwhom:
2.Sponsorship:YesNo
Ifyes, how much?
Fromwhom:
3.OtherUTCTravelAward:Yes _NoIfyes, how much?
Fromwhom:
4.Otherforms ofaid:Pleasedescribetheseforms indetail:
Pleasetellus whyyou areattendingtheconference(professionaldevelopment,representingyour department,participatingin a paneldiscussion,etc.).
StudentSignature:Date:
ForGSA useonly:
Award Amount: Paperwork deadline:
Applicationfor DataCollection TravelAward
Note:Ifyou areusinghumansubjects,pleaseincludea copyofyourapprovedIRB application.Ifyouhavesubmittedtheapplication,butithasnotyetbeenapproved,pleaseincludea copyoftheapplicationandthedatethatyousubmittedit.
Name:
Address:
Phone:(daytime)(nighttime)Email:
UTCID (OneNetLogin):
GraduateProgram:
Doyouworkon campus?Whois yoursupervisor?
DataCollectionInformation
Wherewillyou be gatheringdata?
When willyou be gatheringdata:
Doesthisdatarelateto:thesisdissertationanotherprojectTotalEstimatedCostof Trip:
Amountyou arerequestingfromthe GSA:
PleasegiveabreakdownofamountyouarerequestingfromtheGSA.Pleaselistamountsonly fortheexpensesyouwishtobereimbursedfor.PleasemakesureyouhavelookedovertheUniversityguidelinesforapprovedreimbursementcosts.Thelinkfortheseratesis:
ConferenceRegistrationHotel Travel:Air Travel:Car
Travel:Ground PerDiem Other(pleasespecify):
Pleasegive a briefdescription ofyourprojectandtell us theimportanceofgatheringthedataatthislocation.Pleaseincludeanyinformationthatyouthinkmightbe importantfortheGSAto know aboutyourprojectandyourdatacollectionefforts.
StudentSignature:Date:
ForGSA useonly:
Award Amount: Paperwork deadline: