OUR LADY OF FATIMAPARISH FINANCE COUNCIL GUIDLINE

OFFETORY COLLECTION

1.0Offertory Counters will be from the Area leading the singing for the relevant Mass. This will be lead by their Area Treasurer (Council member) or his nominee who will be responsible for the counting team. The team should consist of three members (Treasurer or his nominee and two others). The team will be responsible for counting the money andcompleting the collection report or count sheet.

2.0There will be two count centers located at Makoi Hall and the Parish Office.

  1. The count shall be verified by the Operations Chairperson or his/her nominee (hereafter called the PFC nominee)

4.0The counting must not start unless and until the PFC nominee and the Area Treasurer or his nominee is present. Under no circumstance, should only one individual count the collection nor open the collection bag(s).The count area should be free of distractions. Only the counters and the PFC nominee should be in the room.

5.0The bags are opened shall be opened one at a time. The contents are separated into loose cash, loose checks, collection envelopes and special collection envelopes. It’s recommended that monies be preliminarily sorted into loose cash, loose checks, parish envelope cash, parish envelope checks, special collection envelopes and coins.

6.0The cash must be packed according to bank specifications. Coin specifications are listed in the bank coin bags while notes and bundled in groups of ten notes.

7.0After the count team and the PFC nominee agree on the total, the count sheet shall be signed as verified and locked in the safe. The collection summary report should be accurately filled out, and members of the team should sign and date the report, and balance to the register. Additionally the collection register must be accurately filled and signed off by the Area Treasurer and the PFC Nominee.

8.0Offertory counted at the Makoi Hall must be transported to the Parish Office after the 10am Mass on Sundays and immediately after Mass for relevant weekdays.

9.0The collections must be banked immediately on the next working day.

10.0Offertory must be counted and banked intact i.e. no monies must be used form the collection bag for any purpose. All payments will be done from the Parish Office.

THE ABOVE GUIDELINE HAS BEEN ENDORSED BY THE PARISH FINANCE COUNCIL AND APPROVED BY THE PARISH PRIEST.

DATED 19 July 2009

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Parish PriestPFC Chairperson