Pursuant to A.R.S. § 38-431.02 notice is hereby given to the members of the Alpine Fire District and to the general public that the Alpine Fire District will hold a meeting open to the public on the date mentioned in this notice at the Alpine Fire Station. The District Board may go into executive on any agenda item, pursuant to A.R.S. § 38-431.03 (A) (3) for legal advice with the district’s attorney or matters as set forth in the agenda item. The District Board or other participants may attend by teleconference. The following topics and any variables thereto, will be subject to the Boards consideration, discussion, approval, or other action. All items are set for possible action.

September 27, 2018

AGENDA FOR THE JANUARY 18, 2017 ALPINE FIRE DISTRICT BOARD REGULAR MEETING.

ROLL CALL 10:00 AM

  1. CALL TO ORDER.

Chairman White called the meeting to order @10:05.

  1. ROLL CALL OF BOARD MEMBERS.

Members Present: Tony Pellegrino, Mike Cox, Lavon Martin, Linda Fite, and Tom White.

Also Present: Chief Noth, Dep. Chief Jensen, Capt. VanSlyke and Capt. Covert.

  1. APPROVAL OF AGENDA.

Member Fite made the motion to approve the agenda and Member Cox second. Approved.

  1. APPROVAL OF MINUTES FROM DECEMBER 21, 2016 REGULAR MONTHLY BOARD MEETING.

3 corrections. Financial Report last sentence Meber to Member. Item #9 first paragraph worded to worked. Add conference reports to future agenda items. Member Martin made the motion to accept the minutes with the corrections and Member Pellegrino second. Approved.

  1. CALL TO THE PUBLIC.

Kay Ramsey. Just present to observe.

  1. REPORTS FROM OFFICERS AND COMMITTEES:
  1. DISCUSSION/ACTION:FINANCIAL REPORT

Bank of the West: $3,136.73

General Operating: $182,821.22

Total: $185,957.95

Member Martin gave a review of the financial report and explained how the profit and loss did not reflect the reimbursement of costs in fire equipment categories and payroll, therefore it shows totals above what was budgeted. Member Martin explained that we needed to start showing actual bank statements and a cash flow projection in our monthly finance reports. Member Fite asked about the amount that was paid at the end of December in payroll and it was explained that it was the end of the quarter. Member Pellegrino asked about the budget to actual amounts and it was explained that our management fee takes care of some of the costs in those categories but it only shows up under profit. Member Cox made the motion to accept the financial report and Member Pellegrino second. Approved.

  1. DISCUSSION/ACTION:FIRE CHIEFS REPORT

Member Cox asked how the relationship was going with Nutrioso and the new board. Chief Noth explained that he felt it will take time to figure out the proper balance of power and responsibilities in Nutrioso. Member Cox reminded Chief Noth that we do have a management agreement and there are certain parameters that needed to be adhered to. Chief Noth agreed and would keep the board informed of any changes that may be needed or warranted. Member Fite made the motion to accept the chief’s report and Member Martin second. Approved.

  1. OLD BUSINESS:

DISCUSSION: EMERGENCY ACCESS ROAD BEHIND ALPINE HIGHLANDS.

Supervisor Shamley is scheduling time when he can attend a meeting and discuss this project and any other concerns. With the weather producing a lot of moisture it certainly sets the project back until the spring (March or April at the earliest they could begin doing work. Discussion Only.

  1. NEW BUSINESS:
  1. DISCUSSION: PROPOSED REVISION TO ALPINE FIRE DISTRICT SOP’S. EXPLANATION OF TERMINOLGY AND DEFINITION OF SOP’S AND SOG’S.

Chief Noth gave an explanation that the fire department needs to remain flexible and able to change our tactics during an emergency. Operating off of guidelines would allow that flexibility to occur. Chairman White asked that this be ran past our insurance carrier and if possible get our attorneys approval of this change. Member Pellegrino stated in his career he worked off of guidelines and he preferred that format in order to provide flexibility in any given situation. Tabled until February meeting.

  1. DISCUSSION: PROPOSED REVISION TO AFD ACCOUNTING AND FINANCIAL POLICY MANUAL. UPDATED POLICY MANUAL TO INCLUDE STATUTORY REQUIREMENTS.

Chief Noth explained that the old policy manual was in need of being cleaned up and updated to include current statutory requirements and practices. Member Martin wanted to see the addition of bank statement and cash flow reports added to the manual, Chairman White suggested this item be tabled for 60 days to allow the board time to review the complete document and suggest any changes or additions. Discussion Only.

  1. DISCUSSION: PROPOSED REVISION TO AFD PAY SCALE. REVIEW CURRENT PAY SCALE AND MAKE RECOMMENDATIONS FOR ANY REVISIONS TO THE PAY SCALE.

Chief Noth addressed the issues that Prop 206 has created in regards to paid sick time and that changes to the way we pay needed to be discussed. Chairman White asked that several proposals be drafted and presented at the February meeting. Discussion Only.

  1. DISCUSSION/ACTION: FORMATION OF A BUDGET COMMITTEE. Committee will be responsible for creating and presenting a proposed budget for FY 2017-2018.

Chief Noth asked for two board members that would like to assist with the planning and development of the 2017-2018 budget. Member Martin and Member Fite agreed to help with this process along with staff. Committee Appointed by Chief Noth. NO ACTION NEEDED.

  1. DISCUSSION/ACTION: FORMATION OF ACOMMITTEE FOR INSURANCE SERVICES. Committee will be responsible for gathering information on insurance services and fees.

Chief Noth asked for two board members that would be interested in sitting on a committee to explore insurance rates and premiums for the district. Member Cox agreed to assist Chief Noth and staff. Committee Appointed by Chief Noth. NO ACTION NEEDED.

  1. DISCUSSION/ACTION: FORMATION OF AN FLSA REVIEW COMMITTEE. Committee will be responsible for reviewing Prop 206 and creating a Policy to reflect the new changes to FLSA.

Chief Noth advised the board that staff would explore this and report back to the board at the February meeting. NO ACTION NEEDED.

  1. DISCUSSION/ACTION: OPEN MEETING LAW COMPLIANCE. SIGNING OF OPEN MEETING LAW CERTIFICATE OF COMPLIANCE.

Chairman White suggested a month to review the Open Meeting Law Handbook and then sign off in February. Member Cox made the motion to sign in February and Member Pellegrino second. Approved.

  1. DISCUSSION: LAUGHLIN CONFERENCE. OPEN DISCUSSION ON INFORMATION LEARNED AT THE 2017 AFDA CONFERENCE.

Each board member gave an explanation of classes and most of the hot topics from the conference were addressed in todays meeting. Member Pellegrino asked how the training requirements and classes that are attended tracked for any future reference. It was explained that nothing is ever sent out to individual districts in regards to what classes are attended and even if that board member attended. Not a very good system. Discussion Only.

  1. DISCUSSION: REVIEW OF THE 2016 AFD RESPONSE STATISTICS.

Chief Noth gave an explanation of the response statistics and noted we were 2 call higher than the previous year. Chairman White wanted to thank all of the fire department personnel for their continued dedication to the Alpine Fire District. Discussion Only.

  1. DISCUSSION/ACTION: SET DATE AND TIME FOR THE FEBRUARY MEETING.

Member Martin made the motion February 15, 2017 @ 10:00AM and Member Fite second. Approved.

  1. DISCUSSION/ACTION: ESTABLISH AGENDA ITEMS FOR THE FEBRUARY MEETING.

Annexation Update, Reports from Committee’s, Open Meeting Law Signing, Review of Assessed Valuation document.

  1. ADJOURNMENT.

Member Cox made the motion to adjourn and Member Pellegrino second. Approved. 11:43AM.

  1. If any disabled persons require any special accommodations, please contact the Alpine Fire District prior to the Board Meeting and we will assist you however we can. (928) 339-4814