Current Contract Information, Contract #04105
State of Washington
Current Contract Information
Price Adjustment: Effective October 2, 2009
Contract Extension: Contract extended through January 31, 2010
Contract number: / 04105 / Replaces Contract: / 14000Commodity code: / 5840
Contract title: / Gyro Compass Equipment Maintenance & Repair
Purpose: / Contract extended an additional two months through January 31, 2010
Revised Pricing, Attachment “A”. Effective, October 2, 2009
Term: / December 1, 2007 / Through: / January 31, 2010
For use by: / Department of Transportation – Washington State Ferries.
Contract type: / This contract is designated as mandatory use.
Scope of contract
/ This contract is awarded to one contractor(s).Contractor : / Groth Services Company LLC / Contact: / Karl W. Groth
Address: / 1309 Bonneville Ave Ste 206 mmmmm / Phone: / (425) 879-1419
Snohomish, WA 98290-2002 / FAX: / (360) 568-1870
Email: /
Fed. I.D. No.: / 71-0912460
Supplier No.: / W3879
Ordering information: / Refer to page 2 Note I
Ordering procedures: / Refer to page 2 Note II
Special notes: / For special invoicing instructions refer to Attachment “B”
This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.
Contracts Specialist: / Kathie Collins / Assistant: / Christine SchoepferPhone Number: / (360) 902-7428 / Phone Number: / (360) 902-7193
Fax Number: / (360) 586-2426 / Fax Number: / 360) 586-2426
Email: / / Email: /
Payment address: / See Contractor Address Above
Order placement address: / See Contractor Address Above
Visit our Internet site: http://www.ga.wa.gov/Purchase/
Minimum orders: / NonePayment terms: / 1%, 30 days
Shipping destination: / Freight On Board (FOB) Destination aboard vessel
Freight: / Prepaid and included in unit pricing
Contract pricing: / See Attachment “A”
Term worth: / $ 228,888.00
Current participation: / $0.00 MBE / $0.00 WBE / $228,888.00 OTHER / $0.00 EXEMPT
MBE 0% / WBE 0% / OTHER 100% / Exempt 0%
Recovered material : / None
Notes:
I. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.
II. Washington State Ferries will: Submit Order directly to Contractor for processing.
Contract History:
1. 10/2/09: Change Notice No. 5, adjusts price effective 10/2/09, per Attachment “A”. Change Notice No. 6 extends contract an additional two months (through January 31, 2010). Per WSDOT/Ferries, contract will terminate 1/31/10 as equipment will go into backup, non-operational status.
2. 12/1/07: Change Notice No. 4 extends Contract 04105 with Groth Services Company LLC for another full term, through November 30, 2009. Pricing for services and parts are listed under Attachment “A”. Bid Specifications and scope of work to be performed are listed under Attachment "B". All other terms, and conditions remain unchanged.
Special Conditions:
1. Contractor documents to be on file with this contract are as follows:
Ø Performance Guarantee required: $10,000.00 within Fifteen (15) days after Contractor receipt of Contract Award Notice. (Note: Performance Bond to be concurrent from December 1, 2005 through November 30, 2007).
Ø Contractor to furnish the Contract Specialist, a copy of a valid certificate of insurance with coverage’s outlined in Section II paragraph 2,2 A, 2B and copy of U.S. L & H coverage outlined in Section II paragraph 2C within Fifteen (15) days after Contractor receipt of award notice.
Ø Contractor to furnish the State Procurement Officer, a copy of factory training certificates of service personnel as outlined in Section III Specifications paragraph 3C.
Ø PERSONNEL (FIDELITY) BONDS
All contractor employed service technicians must be bondable. Within Fifteen (15) days after notice of award, contractor must post bonds for all employees who will work aboard vessels in the amount of $25, 00.00 per individual. Employees hired during contract performance must also be bonded prior to dispatch to vessels. Contractor is responsible to maintain a current listing with Washington State Ferries concerning status of Technicians and their bonding. (Bonds will be in the contract file maintained by the Office of State Procurement.) Copies required for contract file.
2. Contractor to perform maintenance as outlined by Specifications Attachment "B"
3. Contractor, prior to processing of invoice, must provide each agency’s accounts payable department (addresses shown at Attachment "B", Section XIV) a copy of current applicable parts price list(s). With invoice for routine inspections and overhauls, contractor shall provide a list of the procedural and technical specifics performed. See Attachment "B", Specifications, Section XIV.
4. All Work Orders must be signed by the Vessel's Captain, or Senior Officer aboard, upon completion of the work. Contractor is to maintain a breakdown of repair parts and labor by vessel. (Note: Service technician(s) shall not remove any unserviceable parts from the vessel until verified and then released by the vessels Captain or Senior Officer aboard. Any item or system disturbed in the process of assigned task shall be returned to the condition it was found. If a deficiency is discovered upon initial inspection of site, or equipment, it must be reported immediately to WSF representative in charge, or to the Operations Center. Failure to do so could result in the responsibility for repair automatically assigned to Contractor.)
5. Contract Usage Reports
Contractor shall continue to submit to the State reports of sales against this contract to the Contract Administrator. Said reports shall be provided on a quarterly basis, or if required sooner by the Contract Administrator Attachment “E”. Refer to Invitation for Bid Section II paragraph 10.
6. All other terms, conditions, and specifications remain unchanged.
Attachment “A” - Price Sheets
Attachment “B” - Specifications
Attachment “C” – WSF Fleet Gyrocompass Event Reporting Form
Attachment “D” - Service Shop Locations and service Personnel
Attachment “E” – Quarterly Sales Report
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Current Contract Information, Contract #04105
Attachment “A”
ATTACHMENT A NEW REVISED PRICE SHEETS – Effective 10/2/2009
Item Description / Unit Cost / Estimated Usage / Extended CostVessel Fixed Rates:
Vessel Fixed Rates-ANNUALLY / $5,763.73 / 25 / $144,093.25
Decommission Rate X 6 / $458.00 / 6 / $2,748.00
Re- Decommission Rate X 6 / $0.00 / 6 / $0.00
Hourly Servicing rate X 300: / $78.00 / 300 / $23,400.00
Overtime Servicing Rate X 100 / $96.00 / 100 / $9,600.00
Evening, Weekend and Holiday Rate X100 / $96.00 / 100 / $9,600.00
TRIP CHARGES
Pier 52 (Colman Dock) / $103.05 / 4 / $412.20
Anacortes / $196.50 / 5 / $982.50
Edmonds / $52.90 / 2 / $105.80
Mukilteo / $0.00 / 2 / $0.00
Point Defiance / $198.70 / 1 / $198.70
Port Townsend / $233.80 / 2 / $467.60
Eagle Harbor / $199.10 / 6 / $1,194.60
Fauntleroy / $111.60 / 3 / $334.80
Everett Yards / $0.00 / 3 / $0.00
Tacoma Yards / $215.45 / 2 / $430.90
Bellingham Yards / $253.10 / 2 / $506.20
Seattle Yards / $107.45 / 6 / $644.70
Bremerton / $213.65 / 1 / $213.65
Vashon Head / $124.90 / 1 / $124.90
Keystone / $175.30 / 1 / $175.30
Clinton / $68.40 / 1 / $68.40
Kingston / $76.00 / 1 / $76.00
New Revised Parts List – Effective 10/2/2009 / Unit Cost / Discount / Discount Price
Anschütz Gyro Sphere (Part Number 4004792) / $11,573.00 / 0.075 / $10,705.00
Anschütz Standard 20 Gyro Compass (Part Number 110-813) / $ 17,340.00 / 0.15 / $ 14,739.00
Anschütz Digital Repeater (Part Number 2223G) / $3,780.00 / 0.075 / $3,496.50
Anschütz Pump (Part Number 3609274) / $2,655.00 / 0.075 / $2,455.88
Anschütz Distributor (Part Number 4000034) / $11,470.00 / 0.075 / $10,605.79
Anschütz Sensor PCB (Part Number 3600089 / $4,080.00 / 0.075 / $3,774.00
Anschütz Slip Ring Assembly (Part Number 3608968) / $1,100.00 / 0.075 / $1,017.50
Anschütz Brush Set (Part Number 3605139) / $1,060.00 / 0.075 / $980.50
Anschütz Gasket Kit (Part Number 3608939) / $50.00 / 0.1 / $45.00
Anschütz Distilled Water (Part Number 1508499) / $30.00 / 0.1 / $27.00
Anschütz Supporting Liquid (Part Number 1501645) / $125.00 / 0.1 / $112.50
ATTACHMENT A OLD PRICE SHEETS – 8/1/2007 THROUGH 10/1/09
Vessel Fixed Rates:
Vessel Fixed Rates-ANNUALLY / $5,139.19 / 25 / $128,479.75
Decommission Rate X 6 / $458.00 / 6 / $2,748.00
Re- Decommission Rate X 6 / $0.00 / 6 / $0.00
Hourly Servicing rate X 300: / $78.00 / 300 / $23,400.00
Overtime Servicing Rate X 100 / $96.00 / 100 / $9,600.00
Evening, Weekend and Holiday Rate X100 / $96.00 / 100 / $9,600.00
TRIP CHARGES
Pier 52 (Colman Dock) / $103.05 / 4 / $412.20
Anacortes / $196.50 / 5 / $982.50
Edmonds / $52.90 / 2 / $105.80
Mukilteo / $0.00 / 2 / $0.00
Point Defiance / $198.70 / 1 / $198.70
Port Townsend / $233.80 / 2 / $467.60
Eagle Harbor / $199.10 / 6 / $1,194.60
Fauntleroy / $111.60 / 3 / $334.80
Everett Yards / $0.00 / 3 / $0.00
Tacoma Yards / $215.45 / 2 / $430.90
Bellingham Yards / $253.10 / 2 / $506.20
Seattle Yards / $107.45 / 6 / $644.70
Bremerton / $213.65 / 1 / $213.65
Vashon Head / $124.90 / 1 / $124.90
Keystone / $175.30 / 1 / $175.30
Clinton / $68.40 / 1 / $68.40
Kingston / $76.00 / 1 / $76.00
Old Parts List – Effective 8/1/2007-10/1/2009 / Unit Cost / Discount / Discount Price
Anschütz Gyro Sphere (Part Number 4004792) / $ 9,695.00 / 0.075 / $ 8,967.88
Anschütz Standard 20 Gyro Compass (Part Number 110-813) / $ 17,340.00 / 0.15 / $ 14,739.00
Anschütz Digital Repeater (Part Number 2223G) / $ 3,325.00 / 0.075 / $ 3,075.63
Anschütz Pump (Part Number 3609274) / $ 2,255.00 / 0.075 / $ 2,085.88
Anschütz Distributor (Part Number 4000034) / $ 9,785.00 / 0.075 / $ 9,051.13
Anschütz Sensor PCB (Part Number 3600089 / $ 3,470.00 / 0.075 / $ 3,209.75
Anschütz Slip Ring Assembly (Part Number 3608968) / $ 945.00 / 0.075 / $ 874.13
Anschütz Brush Set (Part Number 3605139) / $ 900.00 / 0.075 / $ 832.50
Anschütz Gasket Kit (Part Number 3608939) / $ 45.00 / 0.1 / $ 40.50
Anschütz Distilled Water (Part Number 1508499) / $ 25.00 / 0.1 / $ 22.50
Anschütz Supporting Liquid (Part Number 1501645) / $ 105.00 / 0.1 / $ 94.50
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Current Contract Information, Contract #04105
Attachment "B"
ATTACHMENT B SPECIFICATIONS
Description / Check If As Specified / Describe Fully If Not As Specified1. SCOPE AND INTENT
A. This contract is for the purchase of a vendor provided maintenance and repair program for the Anschütz Gyrocompass equipment listed below. The maintenance and repair program provided by the vendor shall include all necessary supplies, parts and labor to properly maintain the reliable operation and maximum performance of the Gyrocompass equipment located on board most of Washington State Ferries' vessels. This contract will be such that the vendor will assume the costs of maintaining and repairing the Gyrocompass System at a fixed rate charge calculated and paid per month per vessel. / ü
B. The Vendor shall, in addition to regular Servicing and Maintenance (both preventative and responsive), be capable of performing any required systems alterations, additions, or upgrades, to the existing Gyrocompass Systems on Washington State Ferries. Any alterations, additions, or upgrades shall be a cooperative effort between Washington State Ferries and the Vendor. These designs shall meet or exceed current U. S. C. G., Manufacturers, and any other standards and requirements for Gyrocompass Systems. This additional work shall be independently billed items. / ü
C. When such alterations, additions, or upgrades, are made to the existing systems the Vendor shall provide to Washington State Ferries drawings and schematics to reflect the Gyrocompass System after the changes have been completed. Further details are in No. 13-DRAWINGS below. / ü
D. Technician Qualifications: WSF requires that all technicians that work on the Gyrocompass systems be in possession of a valid manufacturer signed or issued certificate of authorization that professes the qualification of a technician to work on Anschütz equipment. This is necessary to ensure that warranty items and warranty terms are not violated and that warranty periods are not invalidated. Failure to produce a valid document at the time of award will prohibit any technician from performing work on WSF vessels until such time that a document is produced.