JPA Board & General Membership Meeting Agenda 01-27-17
AGENDA
General Meeting of the Statewide Automated Welfare System Consortium IV
Joint Powers Authority (JPA)
&
Meeting of the Statewide Automated Welfare System Consortium IV Joint Powers Authority (JPA) Board of Directors
Friday, January 27, 2017 - 9:00 a.m. – 12:00 p.m.
C-IV Project – Sutter Conference Room
11290 Pyrites Way, Suite 150
Rancho Cordova, CA 95670
All scheduled items will be heard in the Sutter Conference Room at the C-IV Project located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. This meeting shall also be accessible via teleconference and webcast. To join the meeting and be automatically dialed in please use the following URL: https://lobby.mc.iconf.net/gcc/part.asp?ba=300000650&cc=US&ml=3679527247. The call-in number for non- webcast access is 1-866-297-5635, enter conference code 3679527247 followed by #.
The Board of Directors shall be present via teleconference from the following locations:
Susan von Zabern / 4060 County Circle Drive, Riverside, CA 92503CaSonya Thomas / 385 N. Arrowhead Ave, 5th floor, San Bernardino, CA 92415
Dena Murphy / 100 E. California Ave., Bakersfield, CA 93307
Kathy Harwell / 251 E. Hackett Rd., Modesto, CA 95353
Scott Pettygrove / 2115 W. Wardrobe Ave., Merced, CA 95341
Mike Dent / 12681 Harbor Blvd., Garden Grove, CA 92840
Eric Nielson / 720 Richmond Rd., Susanville, CA 96130
Nichole Williamson / 75-A Diamond Valley Rd., Markleeville, CA 96120
James Foley / 10877 Conductor Blvd. Sutter Creek, CA 95685
Shelby Boston / 78 Table Mountain Blvd., Oroville, CA 95965
Kristin Brinks / 509 E. St. Charles St., San Andreas, CA 95249-9701
Elizabeth Kelly / 251 E. Webster St., Colusa, CA 95932
Heather Snow / 880 Northcrest Drive, Crescent City, CA 95531
Patricia Charles-Healthers / 3057 Briw Road, Suite A, Placerville, CA 95667
Christine Zoppi / 420 E. Laurel St., Willows, CA 95988
Stephanie Weldon / 929 Koster St., Eureka, CA 95501
Peggy Price / 2995 S. 4th Street, Suite 105, El Centro, CA 92243
Jean Turner / 163 May Street., Bishop, CA 93514
Sanja Bugay / 1400 West Lacey Blvd.,Bldg.8, Hanford, CA 93230
Kathy Maes / 15975 Anderson Ranch Pkwy., Lower Lake, CA 95457
Kelly Woodard / 700 E. Yosemite Ave., Madera, CA 93638
Kari Beuerman / 20 North San Pedro Rd., San Rafael, CA 94903
Chevon Kothari / 5362 Lemee Lane, Mariposa, CA 95338
Bryan Lowery / 737 S. State St., Ukiah, CA 95482
Kelly Crosby / 120 N. Main St., Alturas, CA 96101
Kathy Peterson / 452 Old Mammoth Rd., Mammoth Lakes, CA 93546
Elliott Robinson / 1000 S. Main St., Suite 301, Salinas, CA 93901
Howard Himes / 2751 Napa Valley Corporate Drive, Napa, CA 94558
Elliott Smart / 270 County Hospital Rd., Suite 207, Quincy, CA 95971
James Rydingsword / 1111 San Felipe Rd., Suite 206, Hollister, CA 95023
Michael Miller / 102 S. San Joaquin St., Stockton, CA 95201-3006
Melissa Janulewicz / 1506 Market St., Redding, CA 96001
Lea Salas / 202 Front St., Loyalton, CA 96118
Katherine O’Shea / 818 S. Main St., Yreka, CA 96097
Lori Harrah / 190 Garden Hwy., Yuba City, CA 95991
Mandy Sharp / 310 S. Main St., Red Bluff, CA 96080
Letty Garza / 51 Industrial Parkway, Weaverville, CA 96093
Ann Connolly / 20075 Cedar Road North, Sonora, CA 95370
Jennifer Vasquez / 5730 Packard Ave., Suite 100, Marysville, CA 95901
PUBLIC SESSION______
Public Comment: Public opportunity to speak on any Item NOT on the Agenda. Note: The public may also speak on any Item ON the Agenda by waiting until that Item is read then requesting recognition from the Chair to speak.
The C-IV Project meeting facility is accessible to persons with disabilities. If an assisted listening device or other service will be needed in order to participate in the public meeting, a request should be made through the Clerk of the Board at least three (3) business days prior to the Board meeting. The Clerk's telephone number is (916) 851-3195. The Clerk’s office is located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. In accordance with the Ralph M. Brown Act, the meeting agenda is to be posted at least 72 hours prior to the regularly scheduled meeting date in the lobby of the locations noted above. The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670.
9:00 A.M. – Convene General Meeting of the Board of Directors
Agenda Topic / Facilitated By /1. Call Meeting to Order / Scott Pettygrove /
2. Public opportunity to speak on items not on the Agenda / Scott Pettygrove /
3. Confirmation of Quorum, Webinar/Conference Call Logistics/Protocols and Agenda Review / Tom Hartman /
JPA Board Action Items /
4. Approve the Minutes of the December 08, 2016, JPA Regular Board Meeting and update of Action Items / Tom Hartman /
5. Ratify Scott Pettygrove’s approval of the contract with the Sacramento Public Library Authority to rent the Library Galleria in the amount of $1,450.00, for the C-IV General Membership meeting on June 22, 2017. / Tom Hartman /
6. Approve Agreement with Embassy Suites - Sacramento Riverfront Promenade for C-IV Project Retreat/Strategic Planning Conference on November 15 - 17, 2017, in an amount not to exceed $54,800. / Tom Hartman /
General Membership Action Item /
7. Approve Administrative Budget for Unfunded Costs for FY 2017/18
· Review Administrative Budget Line Items / Jenny Rutheiser /
8. Fast Track Proof of Concept: Authorize staff to proceed with the Fast Track conversion approach for migration / June Hutchison
Scot Bailey /
General Membership Informational Items /
9. LRS/C-IV Migration Update
· SAWS Strategy
· JPA Governance Documents
· Migration Activities / Susan von Zabern
Tom Hartman
June Hutchison /
10. C-IV Budget Status
· Governor’s Proposed Budget
· County Share of Costs / Jenny Rutheiser /
11. C-IV Outages/Updates / Scot Bailey
Tom Hartman /
12. M & O Application Update / Michele Peterson
Dorothy Avila /
13. General Membership Meetings
· June 2017 General Membership
· November 2017 General Membership / Tom Hartman /
14. Public Comment / All /
15. Adjourn Meeting / Scott Pettygrove /
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