Debtor Cheque & Receipt Printing
This white paper will help you to …- Understand the concept of Debtors Cheque or Receipt printing
- Search and list all debtors cheques or receipts to be printed
- Select a message format and print cheques or receipts for Debtors
What is Debtors Cheque/Receipt printing?
- Most users will already be familiar with Tourplan functionality to print cheques, remittance advices and generate EFT files for Creditors. This function has now been developed for Debtors/Agent transactions.
- The functionality will focus on the ability to output transaction data and assumes that the actual cash transactions have already been created in the system, either via standard receipt entry or the Agent Commission process.
- Definition of a Debtors Cheque – this is a payment of commission or a refund that is owed back to an Agent on a booking.
- Definition of a Debtors Receipt – proof of payment received from an Agent for a Debtors invoice.
- Please refer to White Papers on “Booking Automatic Receipting” and “Commissions” which explains the process of overpaying a debtor’s invoice, to include a commission payment.
How to use Debtors Cheques/Receipt printing
- In the Accounting module of Tourplan is a new function called “Print Cheque/Receipt” under the Debtors menu tree.
- It is expected that users will differentiate Debtors Cheques from Receipts based on the Receipt Type value that can be assigned to Debtors Cash transactions. The Receipt Type selection on the Filter is important in determining whether the user wants to print Cheques or receipts and should always be used to avoid confusion where all receipts and cheques are displayed together on the same results screen for printing.
- A relevant Debtors Cheque message format needs to be created and identified as such in the message format name. The current cheque message type is used to create a debtors cheque format with the relevant Debtors message subcodes being used. This allows easy replication of a new message format for Debtors by simply copying the existing Creditors cheque format and replacing the relevant message subcodes as required.
- If a separate message format is needed to print a Debtors receipt the same message type is used (i.e. cheque) and should also be clearly labeled as such to avoid any confusion at message format selection time when printing.
- Minimum selection on the first Filter screen should always be Currency code, date range and receipt type. Moving forward to the next screen will display the results of the search as follows:
- Tagging selection and pressing the Print button will display the cheque print screen with message format selection as is already familiar in Creditors cheque printing.
- Remember to select the correct document/message format that has been specifically created for printing Debtors cheques.
- Cheques will print out or an EFT file created in the same way as is already available for Creditors.
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