SOLOMON MIDDLE AND HIGH SCHOOL
“Home of the Gorillas”
Substitute Notebook
2014-15
Name: ______
SOLOMON MIDDLE AND HIGH SCHOOL
SUBSTITUTE NOTEBOOK
TEACHER: ______
CONTACT NUMBER: ______
WELCOME
This notebook has been designed to make your assignment at our school as pleasant and worthwhile as possible. We recognize that you may be working in unfamiliar surroundings with unfamiliar faces. Hopefully, the information contained in this booklet will provide some answers to questions substitutes often have. Your service to Solomon Middle and High School is valued and appreciated.
TEACHER AUTHORITY
We expect every staff member to be treated in a courteous manner, the same as our students should expect from our staff. It is imperative that the teacher be in charge in the classroom. Anything less would lead to a poor educational opportunity for all.
Students are under the authority of ANY TEACHER at Solomon Middle and High School at ANY TIME they are on school grounds or at any school function. Students are expected to give respectful attention to requests and direction from ALL teachers regardless of whether or not they know them or have the teacher as an instructor in one of their classes. The bell is an indicator that the class period has come to a close but the teacher is the authority that dismisses the students from class. Students should not leave their seats if a teacher is speaking. A display of insubordination on the part of the student will not, under any reasonable circumstances be tolerated. Obscene language or verbal abuse by any student directed toward any school employee may result in a proposal for a long-term suspension.
It is to our advantage for you to have a positive teaching experience. If you have any questions or concerns as you move through the day, please feel free to ask fellow teachers or to consult administrators. We really want you day to be enjoyable and productive.
Along with this notebook, you should receive:
1. Substitute Teacher Feedback Form
2. Verification of Substitute Teaching Form
These two forms should be completed and returned to Mrs. Sare before you leave on the last day of your assignment.
GENERAL INFORMATION
REPORTING PROCEDURES
Check in at the office immediately upon arrival to receive information regarding room assignment; where materials, lesson plans and records can be found; and other necessary directions.
- Refrigerators are in the teachers’ lounge if you want to bring a lunch. If you wish to eat school lunch, make arrangements in the office.
- Read notices on bulletin boards in the office before going to your assigned class. There may be special activities planned that will affect the usual procedure for that day.
- Become familiar with the rules and regulations pertaining to fire and safety drills in any building to which you are assigned. If you have questions, check with the neighboring teacher or the building principal for instructions.
- Become acquainted with the substitute folder and familiar with the rules and regulations of the school.
- Leave any necessary reports, papers, instructions, etc., on the teacher’s desk or in their mailbox.
- Substitute teachers shall take over all duties of the regular teacher, including supervision of students in the lunchroom and/or playground. They shall observe regular teacher’s hours. If you don’t understand the lesson plans, check with the other content instructor or any classroom aides. If you are still having trouble, consult the principal.
At the end of the school day be sure to complete all the required substitute paperwork for pay roll procedures. It is also advisable for substitutes to keep a detailed log of the days they substitute in the district.
LEAVING SCHOOL
If you must leave school on a planning period or lunch period, make sure that you sign out in the office. When you come back, sign back in. If students need to leave please make sure they follow the same procedure.
SUPERVISION
Principal’s expect you to be with the majority of your students at all times. You should not be away from your kids for extended periods time – it is negligent behavior to do so. Supervision is extremely important in the eyes of the legal system. Do not put yourself in a vulnerable position.
STUDENT ILLNESS
If a student becomes ill during the school day, he/she shall report to either the school nurse, or a secretary, who will contact a parent or guardian before releasing the student. If no one can be reached, the student will be kept at school
REPORTING ACCIDENTS
Please report any injury incurred at school to yourself or a student to the principal, secretary, or Superintendent promptly
CLASSROOM TELEPHONES
Please do not allow students to use classroom telephones. Have students come to the office if they need to use a phone.
HALL SUPERVISION
It is our policy that teachers in our middle and high school supervise hallways in between passing periods. This prevents discipline issues before they arise.
HALL PASSES
Students should never be out of an assigned class without a pass signed by faculty members. The student handbook will serve as the student’s pass out of the classroom.
PRACTICES THAT PROMOTE GOOD BEHAVIOR
- Follow established classroom rules and lesson plans
- Be consistent
- Make expectations clear
- Follow the class routine as closely as possible
- Engage students in learning and actively monitor student work by walking around the class
- Vary learning activities
- Be sensitive to student needs
- Listen to students
- Use humor appropriately
- Remove temptations such as allowing students to change normal seating
- Keep consequences and notes to the teacher objective and professional
CLASSROOM MANAGEMENT
A good substitute is active and uses proximity to discourage misbehavior. Be up and about the classroom especially when kids are working. Be available to answer questions if you can/need. Post on the board the activity/assignment for the day so that students can prepare for it in their mid. If you need time to take lunch count and attendance, you might post a question for them to answer or think about that relates to the assignment. Do not tolerate poor/disrespectful behavior from a student. If the student becomes a significant distraction to the learning process, please notify the office and complete a hard copy of the discipline referral form.
HALLWAYS
Students should remain in class during the entire period. Students are not to be sent to the hallway to complete work or serve discipline offenses. The hallways need to remain clear throughout the school day except for students and staff passing from one location to another.
SCHOOL POLICIES
Refer to the student handbook if you should have any questions or concerns pertaining to a school policy.
FIRST SEMESTER SCHEDULE
Period 18:00-8:51Class: ______Room: ______
Period 28:55-9:46Class: ______Room: ______
Period 3:9:50-10:41Class: ______Room: ______
Period 4:10:45-11:36Class: ______Room: ______
HS Seminar11:40-12:05Class: ______Room: ______
MS Lunch
MS Seminar12:10-12:35Class: ______Room: ______
HS Lunch
Period 5:12:39-1:30Class: ______Room: ______
Period 6:1:34-2:25Class: ______Room: ______
Period 7: 2:29-3:20Class: ______Room: ______
SECOND SEMESTER SCHEDULE
Period 18:00-8:51Class: ______Room: ______
Period 28:55-9:46Class: ______Room: ______
Period 3:9:50-10:41Class: ______Room: ______
Period 4:10:45-11:36Class: ______Room: ______
HS Seminar11:40-12:05Class: ______Room: ______
MS Lunch
MS Seminar12:10-12:35Class: ______Room: ______
HS Lunch
Period 5:12:39-1:30Class: ______Room: ______
Period 6:1:34-2:25Class: ______Room: ______
Period 7: 2:29-3:20Class: ______Room: ______
CLASSROOM PROCEDURES
Specific classroom guidelines, procedures, or rules that should be noted by a substitute teacher are (e.g. restroom, hall, locker, library passes; class rules):
ATTENDANCE
Seating Charts or class lists are located: ____
Write the names of those students who are absent or tardy on the absentee slip and have the recorded student take attendance to the office. If no one is absent or tardy, write OK on the absentee slip.
Period 1: ______Period 5: ______
Period 2: ______Period 6: ______
Period 3: ______Period 7: ______
Period 4: ______
On the substitute report, please list the students who were absent or tardy.
Students who must leave the building for appointments during the school day must have a pass from the office.
Students returning to class should have a pass from the office.
Visitors must check in at the office and receive a pass before they are allowed to enter classrooms.
LUNCH PERIOD
At your class will leave the classroom for lunch. The classroom door (SHOULD / SHOULD NOT) be locked during the lunch period. (If the room is to be left unlocked, please remind students NOT TO LEAVE valuables in the room while the class is gone.)
All students should be escorted as a group to the cafeteria and remain there until escorted back as a group to the classroom by the staff member responsible for the class.
At the class will meet you at the to return to class.
(Time) (Location)
Teachers DO NOT have to remain in the cafeteria during the Lunch Period, but must meet their class, at the time designated, to escort their students back to the classroom.
ASSEMBLIES
Students are expected to be courteous and attentive during all assemblies. If a student is particularly disruptive, please see that they are removed from the assembly and referred to an administrator.
Some assemblies will require special instructions, which will be announced.
Specific instructions for attending assemblies: (route, seating, etc.)
EMERGENCIES / CRISIS
Each teacher should have a manila folder – labeled “Crisis Information” The folder should contain:
Class Roster
Crisis Student Location Forms
Tornado and Fire Drill Locations
Emergency Preparedness Guide should be hanging up in the classroom. Be sure to identify the location of this.
LOCKDOWN PROCEDURES (SHELTER IN PLACE)
A lockdown is declared when, in the opinion of the Administrator, a situation exists threatening the safety of students and staff and requires that they remain in their classrooms with the door locked.
Staff’s Responsibilities
• Immediately do a quick sweep of the hallways and instruct any nearby students to come into the room.
• Lock your classroom door. Doors must never be opened. Proper authorities will have keys.
• Turn off classroom lights, cover door window.
• Stay with and direct students.
• Keep students quiet and out of the line of sight from windows.
• Maintain calm in the classroom – keep all students; no hall passes.
• Cell phones are not to be used!
• Listen for announcements for further instructions.
• Prepare a list of missing students and students in your room that are not on your roll sheet.
• Teachers without a class during a lockdown should do a quick sweep of the hallway, instruct students to come into their rooms, record their names, and remain in a secure location to await further instruction.
• Wait with the students until a uniformed officer or school official known to you invites you out. Do not respond to the fire alarm during a lockdown unless a known Administrator makes a supporting announcement.
• Wait for an “All Clear.”
Administrator’s Responsibilities
• Immediately declare a lockdown.
• Call Dickinson County Sherriff 785-263-4081, or 911, if necessary. Caller needs to give a detailed description of the location within the facility or premises.
• Direct the school bells to be turned off.
• Escort any students in the hallways to a safe location.
• Isolate the lockdown area.
• Await the arrival of Emergency Responders.
• Coordinate with Dickinson County Sherriff’s Department and/or Emergency Responders.
Auxiliary Personnel’s Responsibilities
• Same as Staff Responsibilities.
• Await further direction from Administrator-in-Charge.
SEVERE WEATHER
Tornado Watch: Conditions are right for a tornado.
Tornado Warning: A funnel cloud has been sighted. Take cover.
At the first sign of lightning, all students should be inside the building.
Staff’s Responsibilities
• Escort students to your classroom’s designated tornado shelter.
• Account for all classroom occupants.
• Remain calm.
• Close windows and doors.
• Have your students assume a crouched position around the walls of the location.
• If your in a classroom and it has windows, you should escort students to an area where there are no windows if possible.
• If you are required to leave your classroom, take your class roster and Emergency Response Flip-Chart.
• If you are in an outdoor setting, immediately escort your students to a safe area and call roll.
• If you have additional or missing students, notify the Administrator/Emergency Responders.
• Await further instruction from the Administrator.
• Return to your designated area when “All Clear” is announced.
Administrator’s Responsibilities
• Administrator will monitor the severe weather threat and developing conditions.
• If conditions warrant, protective measures should be taken.
• Order students and staff to proceed to the shelter in place area.
• If there is a medical emergency, call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.
• Administrator announces when students/staff are to return to their rooms.
• If damage has occurred to the building, the Campus Administrator is to evacuate the affected areas/campus.
• Discourage the release of students until the severe weather passes.
Auxiliary Personnel’sResponsibilities
• Contact the “On-Call” Supervisor for direction, if necessary.
• If conditions warrant, protective measures should be taken.
• If there is a medical emergency, call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.
• If damage has occurred to the building, seek direction of the Campus Administrator to determine the possible need for evacuation of the affected areas/campus.
• Consult the lightning meter if an outdoor athletic event is in progress.
FIRE or ARSON
Arson means the unauthorized starting of a fire on school property, or assisting another in starting a fire.
Staff’s Responsibilities
• Close windows and doors; do not lock.
• Be alert to assist any student with a disability, if needed.
• Evacuate students quietly and in an orderly fashion.
• Bring this Emergency Response Flip-Chart and Class Roster.
• Report to your designated area and call roll.
• Hold up your Emergency Response Flip-Chart to indicate:
Red Side Out: Need Help/Extra Student
Green Side Out: All Clear
• Report any missing and/or additional students to the Administrator ASAP.
• Return to building only after the building Administrator or Fire Department gives the “All Clear” signal.
Administrator’s Responsibilities
• Evacuate the building by using the fire alarm.
• Call Dickinson County Sherriff’s Department 785-263-4081,, or call 9-1-1, if necessary. Caller needs to give a detailed description of the location within the facility or premises.
• Check restrooms and other isolated areas for unattended students and escort them to a safe area.
• Determine if students/staff need to evacuate campus; request transportation to the designated site.
• Call Superintendent’s office at 655-2541.
- Clear exterior fire lane access to the Building.
• Assist the Fire Department with locating the utilities.
• Ensure the building is evacuated.
• Signal an “All Clear” when appropriate.
Auxiliary Personnel’sResponsibilities
• Evacuate the building by using the fire alarm.
• Callthe Dickinson County Sherriff Department 785-263-4081, or call 9-1-1, if necessary. Caller needs to give a detailed description of the location within the facility or premises.
• Call the Administrator for further instruction.
• Assist the Fire Department in locating the utilities.
• Reoccupy the building when given an “All Clear.”
ACCIDENTS/MEDICAL EMERGENCIES
Staff’s Responsibilities
• Evaluate the accident scene. Isolate and secure the area.
• Direct any unaffected persons to a safe and secure area.
• Call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.
• Notify the Campus Administrator. Advise them of the number of injured and of the situation. Give the location.
• If the scene is safe, proceed to the victim and assess the severity of the injury.
• Stabilize the victim and administer first aid, if needed.
• Use universal precautions when handling body fluids.
• If the scene is not safe, e.g., electric shock, downed wires, etc., wait for Emergency Responders.
Allergic Reaction
• Notify office/Administrator-in-Charge immediately.
• Administer counteractive agent (Epi Pen), if necessary.
Administrator’s Responsibilities
• Call the Dickinson County Sherriff Department 785-263-4081, or call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.
• Report to the scene. Secure and isolate the area.
• Involve other staff as necessary.
• Have staff trained in first aid/CPR respond to the area to assist.
• Assign an individual to meet and escort the emergency medical responders to the scene.
• Notify the parent/guardian.
• Provide the Police/Emergency Responders with emergency information.
• Accompany the student/staff to the hospital if the parent/guardian cannot be there.
• Call Superintendent’s office at 655-2541.
• Initiate support services for students/staff, if appropriate.
ACTIVE SHOOTER ON SCHOOL SITE
Staff’s Responsibilities
• If shots are heard, instruct the students to, “Drop to the floor/ground.”
• If possible, while on the ground, move the students to a safe area.
• Notify the Administrator.
• Advise them of any injuries/property damage.
• Take attendance. Report any missing and/or additional student(s) to the Administrator/Designee.
• Discourage discussion.
• Wait for the Dickinson County Sherriff’s Department/Emergency Responders to arrive.
Administrator’s Responsibilities
• Declare a lockdown if the situation appears threatening to the safety of the building.
• Identify the problem and the location. Secure and isolate the area.
• Call the Dickinson County Sherriff Department 785-263-4081, or call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.
• Call Superintendent’s office at 655-2541.
• Assist the Police in locating and identifying the possible suspects and victims.
• Promote emergency information on suspects, victims or witnesses.
• Provide the Police/Emergency Responders with emergency information.
• Immediately initiate support services for students and staff through the counseling center.
• Gather emergency information on suspects, victims or witnesses.
PM Custodial Responsibilities
• Call 9-1-1. Caller needs to give a detailed description of the location within the facility or premises.