Walchand College of Engineering, Sangli

Walchand College of Engineering, Sangli

Hostel Mess

Tender Form

Name of the Work-RW: - Renovation of Hostel Mess

Name of the Bidder: -______

Address: -______

______

Phone No.: -______

Mobile: -______

Email: -______

Invitation of tenders for Renovation of Hostel Mess

Ref. No.: - WCE/CIVIL/FEB 2008/Mess/ Date: - 20/02/2008

______

Dear Sirs,

Sub: Invitation for tender of Renovation of Hostel Mess.

1.You are invited to submit your most competitive tender for the following works:-

Brief Description of the Works / Period of Completion
Renovation of Hostel Mess / 30 days from the Date of letter of acceptance cum notice to proceed with work

2.To assist you in the preparation of your tender, we are enclosing the following:

i.Layout Drawings of the works; wherever necessary

ii.Detailed Bill of Quantities, with estimated rates;

iii.Instructions to Bidders (in two sections as Section-A & Section-B).

Draft Contract Agreement format, which will be used for finalizing the agreement for this Contract.

3. Tenders will be available at the office of the Director between 10:30 am to 5:30

pm on working days by paying Rs. 1500/- towards cost of tender form, which is

Nonrefundable.

4.You are requested to provide your offer latest by 5.30 p.m.on Tuesday04thMarch 2008.

5.Tenders will be opened (in the presence of Bidders or their representatives who choose to attend) at 11:30 pm on Wednesday05thMarch 2008in the office of the DirectorWalchandCollege of engineering, Sangli

6.We look forward to receiving your tenders and thank you for your interest in this work.

Employer: Director

WalchandCollege of engineering,

Vishrambag, Sangli 416405

Tel. No.: (0233) 2300383

Fax No.: 91-233-2300831

Instructions to Bidders

SECTION - A

1.Scope of Works

The DirectorWalchandCollege of engineering, Sangli 416415 (Employer) invites tenders for the construction of works as detailed in the table given below

Brief Description of the Works / Period of Completion
Renovation of Hostel Mess / 30 days from the Date of letter of acceptance cum notice to proceed with work

The successful bidder will be expected to complete the works by the intended completion period specified above.

2.Qualification of the bidder: The bidder shall provide qualification information, which shall include: -

(a)Total monetary value of construction works performed for each year of the last 3 years, which exceed estimated cost of present work.

(b) Income tax clearance certificate from the concerned IT circle;

(d) Details of any litigation, current or during the last 3 years in which the bidder is involved, the parties concerned and disputed amount in each case.

3.To qualify for award of the contract the bidder: -

(a) Should have satisfactorily completed as a prime Bidder at least one work of value not less than Rs.15,00,000 in the last three years;(Xerox copy of the certificate from the concerned about satisfactory completion of work to be attached)

4.Bid Price

a)The contract shall be for the whole works as described in the Bill of quantities, drawings and technical specifications. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting.

b)All duties, taxes and other levies payable by the Bidder under the contract shall be including in the total price.

c)The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.

d)The rates should be quoted in Indian Rupees only.

5.Submission of Tenders

5.1The bidder is advised to visit the site of works at his own expense and obtain all information that may be necessary for preparing the tender.

5.2Each bidder shall submit only one tender. Submission of more than one tender for the same work by the same bidder shall automatically lead to disqualification for the bid.

5.3The tender submitted by the bidder shall comprise, completed tender bid (pages 1 to 24 and covering page)duly signed by the bidder, which includesmainly

(a)Qualification information form given in Section B duly completed.

(b)Tender in the format given in section B

(d)Earnest money deposit of Rs. 17000.00 (In words Rs. Seventeenthousand only) in the form of bank D.D. favoring Director, WalchandCollege of engineering, Sangli payable at Sangli.

5.4The bidder shall seal the tender in an envelope addressed to the DirectorWalchandCollege of engineering, Sangli (Employer). The envelope will also bear the following identification: -

(a)Tender for"Renovation of Hostel Mess”

(b)Put this number on RHS corner of the Tender Envelope" WCE/CIVIL/FEBRU2008/HOSTEL MESS”

(c)Do not open before 11.30 pm on Tuesday, 04thMarch 2008.

5.5Tenders must be received in the office of the DirectorWalchandCollege of engineering, Sangli (Employer) not later than the time and date given in the letter of invitation. If the specified date is declared a holiday, tenders shall be received upto the appointed time on the next working day.

5.6Any tender received by the Director, WalchandCollege of engineering, Sangli (Employer) after the deadline for submission of tenders will be rejected and returned unopened to the bidder.

6.Validity ofTender

Tender shall remain valid for a period not less than 30days after the deadline date specified for submission.

7.Opening of Tenders

Tenders will be opened in the presence of bidders or their representatives who choose to attend on the date and time and at the place specified in the letter of invitation.

8.Information relating to evaluation of tenders and recommendations for the award of contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced.

9.Evaluation of Tenders

The Employer will evaluate and compare the tenders determined to be substantially responsive i.e. which

(a) Meet the qualification criteria specified in clause 2 & 3 above;

(b)Are properly signed; and

10. Award of contract

The Employer will award the contract to the bidder whose tender has been determined to be substantially responsive and who has offered the lowest evaluated tender price and who meets the specified qualification criteria and relevant clauses in section A & B.

10.1Notwithstanding the above, the Employer reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of contract.

10.2Notwithstanding the above, the Employer reserves the right to omit any item/work from any tenders at any time without giving any reasons.

10.3The bidder whose bid is accepted will be notified of the award of contract by the Employer prior to expiration of the tender validity period.

11.Performance Security

Within 5 days of receiving letter of acceptance, the successful bidder shall deliver to the DirectorWalchandCollege of engineering, Sangli (Employer) the performance security (either a bank guarantee or a bank draft in favor of the Employer) for an amount equivalent of 5 % of the contract price. The Performance Security shall be valid till the expiry of the period of maintenance of the work, specified in clause 12.

12.Period of Maintenance:

The “Period of Maintenance” for the work is 12 months from the date of taking over possession or one full mansoon season whichever is more during the period of maintenance, the Bidder will be responsible for rectifying any defects in work for free of cost to the Employer.

13.Purchase of all construction materials as grit, aggregate of all sizes etc. as per the specifications (ISI certification marked goods wherever available) shall be the responsibility of the Bidder. The Bidder shall get the material tested by paying appropriate testing fees in Walchand College of engineering, Sangli, Civil department and shall submit the test results to the employer.

Instructions to Bidders

SECTION - B

Format for Qualification Information.

Format for Submission of Tender.

Format of Letter of Acceptance.

QUALIFICATION INFORMATION

(to be supplied by the bidder along with bid document)

1For Individual Bidders

1.1Director place of business:______

Power of attorney of signatory of Tender.

(Attach Attested Xerox Copy)

1.2Total value of Civil Engineering2004-2005 ______

Construction work performed in the last2005-2006 ______

Three years (in Rs. Lakhs)2006-2007 ______

1.3Work performed as prime Bidder (in the same name) on works of a similar nature over the last three years.

Project Name / Name of Employer / Description of work / Contract No. / Value of contract
(Rs. Lakhs) / Date of issue of work order / Stipulated period of completion / Actual date of completion / Remarks explaining reasons for delay and work completed

Information about Existing commitments and on-going works:

Description of Work
(1) / Place & State
(2) / Contract No. & Date
(3) / Value of Contract
(Rs. Lakh)
(4) / Stipulated period of completion
(5) / Value of works* remaining to be completed
(Rs. Lakhs)
(6) / Anticipated date of completion
(7)

*Enclose a certificate from Engineer concerned.

1.4Proposed subcontracts and firms involved in the present work.

Sections of the works / Value of Sub-contract / Sub-Bidder (name & address) / Experience in similar work
*
*
* / *
*
*
*
*
*
/
*
*
*
*
*
*
/ *
*
*

1.5Evidence of access to financial resources to meet the requirements of working capital: cash in hand, lines of credit, etc. List them below and attach copies of support documents.

1.6Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who may provide references if contacted by the Employer.

1.7Information on litigation history in which the Bidder is involved.

Other parties) / Employer / Cause of dispute / Amount involved / Remarks showing present status

TENDER

(To be completed by the bidder)

Description of the Works: Renovation of Hostel Mess

To:The Director,

WalchandCollege of Engineering,

Vishrambag, Sangli 416415

Subject : Tender forRenovation of Hostel Mess

Reference :- Letter No WCE/CIVIL/FEBR 2008/HOSTEL MESS/ dated 20/02/2008

from DirectorW.C.E., Sangli.

Sir,

We offer to execute the Works described in your letter referred to above in accordance with the Conditions of Contract enclosed therewith at Rs. ………………………………...... i.e., for a total Contract Price of -

Rs. ______[ in figures ]

Rs. ______[ in words ].

This tender and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any tender you receive.

We hereby confirm that this tender is valid for 30 days as required in Clause 6 of the Instructions to Bidders.

Yours faithfully,

Authorized Signature : Date: ______

Name of Signatory: ______

Name of Bidder/Firm: ______

Address: ______

DRAFTLETTER OF ACCEPTANCE

CUM NOTICE TO PROCEED WITH THE WORK

(LETTERHEAD OF THE EMPLOYER)

Dated: ______

To : ______[Name and address of the Bidder]

______

Dear Sirs,

This is to notify you that your Tender dated ______for execution of the ______for the contract price of Rupees ______[amount in words and figures], is hereby accepted by us.

You are hereby requested to furnish performance security for an amount of 5% within 30 days of the receipt of this letter. The Performance Security in the form of Bank draft in favor of Director W.C.E., Sangli (Employer) shall be valid till the expiry of the period of maintenance. Failure to furnish the Performance Security will entail cancellation of the award of contract and forfeitation of earnest money.

You are also requested to sign the agreement form on the day of furnishing performance security and proceed with the work not later than 2 (two) days from signing the agreement under the instructions of the Engineer/I/C work, and ensure its completion within the contract period.

With the issuance of this acceptance letter and your furnishing the Performance Security, contract for the above said work stands concluded.

Yours faithfully,

Director

Walchand College of Engineering, Sangli

Walchand College Of Engineering, Sangli

Civil Engineering Department

Annexure – 1

NAME OF WORK: - Renovation of Hostel Mess

BILL OF QUANTITIES

Sr.
No. / Item / Qty / Rate / Per / Amount
1 / Providing labour for vacating mess & hall with furniture, instruments, cupboard and stacking the material with all leads and lifts as directed by engineer incharge / 20.00 / No
2 / Dismantling brick/stone masonry in lime or cement mortar and stacking the materials as directed with all leads lifts, Complete as directed by Engineer in charge. / 21.50 / Cum
3 / Removing cement tiles, or marble or Shahabad floor or dado including stacking the materials as directed with all leads, lifts, complete as directed by Engineer in charge. / 1039.44 / Sqm
4 / Removing rich mix cement concrete including stacking the spoils as directed with all leads lifts, complete as directed by Engineer in charge. / 2.47 / Cum
Sr.
No. / Item / Qty / Rate / Per / Amount
5 / Removing doors and windows with frames and stacking the materials as directed with all leads lifts, complete as directed by Engineer in charge. / 7.0 / No
6 / Excavation for foundation or PCC in earth, soil of all types, sand, gravel and soft murum, including removing the excavated material up to a distance of 50 m. beyond the building area & stacking and spreading as directed, dewatering, preparing the bed for the foundation and necessary back filling, ramming, watering including shoring and strutting etc. complete. / 215.28 / Cum
7 / Filling & transporting debris obtained from excavation or as suggested including all lifts, laying in layers, for a lead upto 1000 m. to the site of deposition as directed. / 215.28 / Cum
8 / Compacting the subgrade / plinth in layers with vibratory machine including necessary, labor, materials and artificial watering complete. / 1039.44 / Sqm
9 / Providing soling using 250 mm size trap metal in 15 cm.layer including filling voids with sand / grit ramming, watering complete as directed by Engineer in charge / 157.01 / Cum
Sr.
No. / Item / Qty / Rate / Per / Amount
10 / Providing and laying in situ, cement concrete in 1:4:8 of trap/ granite/ quartzite/ gneiss metal for foundation and bedding including bailing out water, formwork, compacting and curing complete. / 157.01 / Cum
11 / Providing uncoursed rubble masonry of trap/granite/quartzite/gneiss stone in cement mortar 1:3 in basementwith patent water proofing compound added to it at rate of1 kg. per bag of cement including bailing out water, scaffoldingracking out joints when plastering is to be done and wateringcomplete. / 4.81 / Cum
12 / Providing and laying damproof course 150 mm thickin (1:2:4) cement concrete layer and bitumen / usingcement with waterproofing compound curing, formworketc. complete. / 0.74 / Sqm
Sr.
No. / Item / Qty / Rate / Per / Amount
13 / Providing and casting in situ cement concrete 1:1.5:3 of trap/ granite/ quartzite/ gneiss metal for R.C.C. beam as per detailed designs and drawing or as directed including centering, formwork, compacting and roughening the surface if special finish is to be provided and curing complete.
(Including reinforcement) / 0.51 / Cum
14 / Providing second-class Burnt Brick masonry with conventional/ I.S. type bricks in cement mortar 1:6 in superstructure including striking joints, raking out joints, watering and scaffolding Comp. / 6.11 / Cum
15 / Fixing doors and windows supplied by college (from item No 5) with necessary required MS holdfast, one coat of bitumen on wall side to frame etc complete / 7.0 / No
16 / Providing and casting in situ cement concrete M-15 oftrap/granite/quartzite/gneiss metal for R.C.C. waist slab, andsteps, as per detailed drawings for staircases includingcentering, formwork, compacting and roughening the surfaceif special finish is to be provided and curing complete.
( Including reinforcement) / 1.45 / Cum
Sr.
No. / Item / Qty / Rate / Per / Amount
17 / Providing & fixing 0.60 mm thick GI (Big Size) sheet roofing of make Jindal or TATA with material certification including galvanised iron ‘J’ or ‘L’ hook bolts galvanised iron band bituminous G.I. washers, galvanised iron champs and bolts and nuts and scaffolding etc complete. / 36.50 / Sqm
18 / Providing & fixing 6.00 mm thick GI ridge piece for roofing as directed by engineer incharge including galvanised iron ‘J’ or ‘L’ hook bolts galvanised iron band bituminous G.I. washers, galvanised iron champs and bolts and nuts and scaffolding complete. / 3.0 / M
19 / Providing internal cement plaster 25 mm thick in two coats in cement mortar 1:4 with neeru finish, to concrete, brick or stone surfaces, in positions including hacking wherever necessary scaffolding and curing complete. / 53.26 / Sqm
Sr.
No. / Item / Qty / Rate / Per / Amount
20 / Providing sand faced plaster externally in cement mortar using providing and fixing chikenmesh on all junctions of concrete and masonry approved screened sand in all positions including base coat of 15 mm thick in C.M. 1:4 using waterproofing compound at 1 Kg. per cement bag curing the same for not less than 2 days and keeping the surface of the base coat rough to receive the sand faced treatment of 6 to 8 mm thick in C.M. 1:4 finishing the surface by taking out grains, providing drip moulds, grooves, watas, perfect bonding with old plaster and curing for fourteen days, scaffolding etc. complete. / 120.45 / Sqm
Sr.
No. / Item / Qty / Rate / Per / Amount
21 / Providing & applying two coats of Luster paint of approved quality and make roller finished on one coat of primer applied on finished Nitco make wall putty of two coats by scrapping existing paint, filling the cracks voids, including scaffolding etc. complete as directed by engineer incharge. / 1577.76 / Sqm
22 / Providing and applying two coats of Asian make oil paint of approved colour to new / old plastered surface and wood work in building, including scaffolding ifnecessary, cleaning and preparing the surface ( Including primer coat) complete. / 1385.97 / Sqm
23 / Providing and applying two coats of Snowsem cement paint of approved manufacture and of approved colour to the plastered surfaces including one coat of primer scaffolding if necessary, scrapping existing paint by wire brush and watering to remove scales, patches, fungus cleaning and preparing the surfaces, watering for two days complete. / 1299.62 / Sqm
Sr.
No. / Item / Qty / Rate / Per / Amount
24 / Providing and fixing first quality Ivory glazed tiles of make Kajaria 200 mm * 300 mm size and about 5 to 6 mm thick for flooring, dado and skirting in required position on plaster of cm 1:4 including neat cement float, filling joints with neat cement slurry, mixed with approved shade of pigment to match the colour of tiles, angle cups, curing and machine polishing etc. complete as directed by engineer incharge.
Tile Basic Rate 25/Sqft / 440.90 / Sqm
25 / Providing and fixing first quality (Slate Grey Granamite tiles of 2’ X 2’ size) Vitrified tile as per pattern indicated in architectural drawing of make Regent 10 mm thick for flooring & skirting in required position on plaster of cm 1:4 bedding 40 mm thick(to enable electrical conduits to pass below tiles) neat cement float, filling joints with neat cement slurry, mixed with approved shade of pigment to match the colour of tiles, curing etc. complete as directed by engineer incharge.
Tile Basic Rate 55/Sqft / 514.23 / Sqm
Sr.
No. / Item / Qty / Rate / Per / Amount