Minutes of the RegularVillage Board Meeting Held August 11, 2015
The Board of Trustees of the Village of Mt. Morris met in Regular Session in the Board Room
of Village Hall in said Village at 7:00 PM on Tuesday August 11, 2015.
The Village Presidentcalled the meeting to order and directed the Deputy Clerk to call the roll. Upon roll being called, the following answered present: Phil Labash, Shane Pope, Jeff Pennington, Jon Murray, Tim Harvey and Don Sorensen. Upon roll being called all Trustees present voted “Aye.” Village President declared said motion carried.
Rob LeSageand Corey Buck werepresent.
VISITORS: Mike & Becky Ruter, Chris Corcoran, Jerry Stauffer, John Finfrock, Dave & Sylvia Saunders, Gary Scott, Jay Holley, and Bob Coddington.
MINUTES: TrusteeMurray moved and TrusteeLabashseconded the motion to accept the minutes as presented. Upon roll being called all Trustees present voted “Aye.” Village Presidentdeclared said motion carried.
EXECUTIVE MINUTES:
TREASURER’S REPORT: Trustee Harvey moved and Trustee Sorensen seconded the motion to approve the Treasurer’s Report as presented. Upon roll being called all Trustees present voted “Aye.” President declared said motion carried.
CURRENT BILLS: Trustee Labashmoved and Trustee Popeseconded the motion to accept the current bills as presented with the addition of $75,152.68 to Steffens 3-D Construction for the 2015 Street Project and $1500.00 Northern Illinois Concrete Lifting, Inc. for the concrete work on S. Wesley Avenue. Upon roll being called, all Trustees present voted “Aye.” Village Presidentdeclared said motion carried.
ADMINISTRATION: Village President Elsasser reported that he has sent a letter of appeal to IDOT and Rep. Brian Stewart regarding the denial of a speed limit change on W IL RT 64.
PETITIONS & COMMUNICATIONS: Sylvia Saunders came before the Board to clarify the Kable Bands request for a plaque on the band shell honoring Warren Reckmeyer for his 60 years as director of the band not naming the band shell after him.
STREET DEPT: Trustee Harvey reports that the Street Dept., has begun cleanup work of the loose gravel on the streets that have been resurfaced. Trustee Harvey also reports that the mudjacking on the east side of Wesley Avenue in front of Gilmour Insurance and Eclips is complete. A storm sewer on Brayton Avenue across from David L. Rahn has collapsed and the Street Dept. will be repairing it. The driveway entrance to Rockford Bell Credit Union is being repaired.
WATER & SEWER: Trustee Pennington reports that the cleaning of sewer lines throughout town is complete. Pennington also reports that there are issues with the water and sewer lines on E. Front in the area of the construction site of the Sullivan’s store.
MAIN STREET SEWER LINE: Trustee Pennington reports that NIEA came to run a camera through the sewer line on W Main St. and was able to go about 163 feet where they discovered
Minutes of the RegularVillage Board Meeting Held August 11, 2015 Page 2
CONT: more cracks and that the temporary repair has already moved. Pennington recommends that the sewer line be replaced from manhole to manhole. He presently has received two quotes from contractors to do the repair work on 530 feet of sewer line. He states that monies for the repair will be borrowed from the General Fund Reserve and be repaid by the end of fiscal year in 2016. Resident Jerry Stauffer asks if this project has been let out for bid and has he spoken with City Engineer Corey Buck? Pennington said he will confer with Buck, and at this time would like to make a motion to waive the bid process for emergency purposes. Attorney Lasage stated that said action needs to appear on the agenda as such and recommends holding a special meeting with public notice of at least 48 hours prior. Said meeting is scheduled for Friday August 14, 2015 at 5:00 PM in the Village board Room. Resident Jay Holley came before the Board to discuss the damage that has been to his home as a result of the collapsed sewer line. Holley wants to know what the Village is going to do for him? Holley was instructed to get with Village Clerk Diehl and she will begin to file the necessary paperwork to be submitted to the insurance company.
EXECUTIVE SESSION: Trustee Pennington moved and Trustee Sorensen seconded the motion to go into Executive Session at the end of the Regular Session for the purpose of discussing personnel. Upon roll being called all Trustees present voted “Aye.” President declared said motion carried.
ORDINANCE: Trustee Murray reports that each of the Trustees has received the proposed letter and suggested Building Code changes submitted by the Planning Commission. Murray recommends that the Trustees look at the codes and bring back to the Board any suggestions or changes and send to Village Attorney LeSage for review.
FINANCE: Trustee Labash reports that all Board members have had an opportunity to review the final 2014/15 audit. Labash pointed out the highlights of the audit. Everything on government and business side of things looked good. Talked about segregation of duties for the library and as fiancé chair for the Library Board he will address those issues with them.
PARK & RECREATION: Trustee Popereports that next spring will be a better time to start the new shelter at Dillehay after speaking with Forest City Products stating that they are ten weeks out for delivery from the time the order is placed. Pope stated that ForestCity will honor this years quoted price.
POLICE DEPT: Trustee Sorensen reports that part-time officers have been filling in this summer for vacationing officers and the squad car parked at the west edge of town seems to be helping with slowing down vehicles coming into and going out of town.
PUBLIC PROPERTY: Trustee Murray moved and Trustee Labash seconded the motion to name the band shell the Warren G. Reckmeyer bandshell in honor of his 60 years as the director of The Kable Band. Upon roll being called all Trustees present voted “Aye.” President declared said motion carried. President declared said motion carried.
CIVIL DEFENSE: No Report.
OLD BUSINESS:
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NEW BUSINESS: No Report.
END REGULAR SESSION: Trustee Pennington moved and Trustee Pope seconded the motion to adjourn Regular Session to go into Closed Session at 8:04 PM to consider the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee pursuant to Section 2(c)(1) of the Illinois Open Meetings Act. Upon roll being called all Trustees present voted “Aye.” President declared said motion carried.
RECONVENE REGULAR SESSION: Trustee Pope moved and Trustee Labash seconded the motion to reconvene Regular Session at 9:19 PM. Upon roll being called all Trustees present voted “Aye.” President declared said motion carried. No action was taken.
There beingno further business to come before this Board, TrusteePope moved and Trustee Harveyseconded the motion to adjourn the meeting at 9:20 PM. Upon roll being called all Trustees present voted “Aye.” President Pro-tem declared said motion carried.
The next regular Village Board Meeting will be held onAugust 25, 2015 at 7:00 PM in the Village Board Room.
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Paula Diehl, Village Clerk Dan Elsasser, Village President