confidential
NATIONAL HEALTH LABORATORY SERVICE (NHLS)
REQUEST FOR QUOTATIONS
You are hereby invited to submit Quotation for the requirements ofNational Health Laboratory service
RFQ number: / RFQ 988107
Closing date: / 07 OCTOBER 2016
Closing time: / 11:00AM
RFQ validity period: / 30 days (commencing from the RFQ Closing Date)
Important / There will be a compulsory briefing session.
Venue: 1 Modderfontein Road, Sandringham and Meet At NHLS Main Reception
Date: 28 September 2016
Time: 10AM
RFQ Description: / RENOVATIONS TO ASSET STORE AT SANDRINGHAM CAMPUS
RFQ responses may be submitted to: / Or / Hand Delivered at:
01 MODDERFONTEIN ROAD, SANDRINGHAM, AT NHLS RECEPTION IN THE QUOTE BOX ON THE 07 OCTOBER 2016 @ 11H00.
Bidders must acknowledge receipt of this RFQ and send it to
This RFQ is subject to the general conditions of the RFQ, National Treasury’s general conditions of contract (GCC) and, if applicable, any other special conditions of contract (SCC).
The following particulars must be furnishedInformation of the Bidder
Name of bidderRegistration number
VAT registration number
Contact person
Telephone number
Cell number
E-mail address
Postal address
Physical address
Has an original and valid tax clearance certificate been submitted?
Yes / NoState RFQ/RFB number where the tax clearance certificate was submitted: ______
NOTE: If you have submitted an original tax clearance certificate before to the NHLS for any bid or RFQ, it is not necessary for you to submit another tax clearance certificate while the NHLS is still in possession of your valid and original tax clearance certificate. It is the duty of the bidder to ensure that each time a bid or RFQ response is submitted, the tax clearance certificate they submitted previously is still valid on the closing date of the subsequent submission of a response for a particular RFQ.
D / D / M / M / Y / YIf not, indicate the expiry date of the tax clearance certificate that was previously submitted to NHL.
Yes / NoHas an original and valid B-BBEE status level verification certificate or certified copy thereof been submitted?
State RFQ/RFB number where the B-BBEE status level verification certificate was submitted: ______
NOTE : If you have submitted an original or certified copy of the B-BBEE status level verification certificate before to NHLS for any bid or RFQ response, it is not necessary for you to submit another B-BBEE status level verification certificate while NHLS is still in possession of your valid certificate. It is the duty of the bidder to ensure that each time a bid or RFQ response is submitted, the certificate they submitted previously is still valid on the closing date of the subsequent submission of a response for a particular RFQ.
D / D / M / M / Y / YIf not, indicate the expiry date of the B-BBEE status level verification certificate that was previously submitted to NHLS.
I certify that the information furnished on this form is true and correct.
I further accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false.
______
Name of bidder (duly authorised)
______
Signature of bidder
______
Date
______
Capacity under which this RFQ is signed
Contents /1. Terms and conditions of Request For Quotation (RFQ) 5
2. Response format 5
Annex A : Price 7
Annex B : Preferential Procurement Claim form SBD 6.1 8
Annex C : Tax clearance requirements SBD 2 15
Annex D : Declaration Of Interest SBD 4 18
Annex E : Declaration Of Bidders Past Supply Chain Practices SBD 8 23
Annex F : CERTIFICATE OF INDEPENDENT BID DETERMINATION SBD 9 25
Annex G : Government Procurement: General Conditions of Contract – July 2011 28
1. Terms and conditions of Request For Quotation (RFQ)
1.1 This document may contain confidential information that is the property of the NHLS
1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this Bid, without prior written permission from NHLS and the Client.
1.3 All Copyright and Intellectual Property herein vests with NHLS and its Client.
1.3 Late and incomplete submissions will not be accepted.
1.4 Any bidder who has reasons to believe that the RFQ specification is based on a specific brand must inform NHL before RFQ closing date.
1.5 Bidders are required to submit an original Tax Clearance Certificate for all price quotations exceeding the value of R30 000 (VAT included). Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of this RFQ. Certified copies of the Tax Clearance Certificate will not be acceptable.
1.6 It is the responsibility of the bidder to ensure that NHLS is in possession of the bidder’s valid Tax Clearance certificate. It is therefore not necessary to submit a tax clearance certificate if the bidder has submitted a tax clearance for any RFQ/bid before at NHLS. The onus is on the bidder to ensure that NHLS receives a valid Tax Certificate as soon as the validity of the said certificate expires.
1.7 No services must be rendered or goods delivered before an official NHLS Purchase Order form has been received.
1.8 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the Preferential Procurement Regulations, 2011.
1.9 All questions regarding this RFQ must be forwarded to the buyer within24 hours after the RFQ has been issued.
1.10 All responses must be sent to . It is the responsibility of the bidder to ensure that its response reaches NHLS on or before the closing date and time of the RFQ.
1.13 For hand deliveries of responses, please submit the RFQ document to NICD QUOTE BOX MAIN STORES
PLEASE DO NOT SUBMIT RFQ RESPONSES IN THE TENDER BOX AS THE RFQ RESPONSES DEPOSITED IN THE TENDER BOX SHALL NOT BE CONSIDERED.
1.11
The Bidder accepts the above terms and conditions and the General Conditions of Contract attached in Annex G. / Accept / Do not accept2. Response format
2.1 Bidders shall submit response in accordance with the response format specified below. Failure to do so shall result rejecting vendor’s response. No referrals may be made to comment. Failure to comply shall result in the vendor being penalised.
2.2 Schedule Index:
2.2.1 Schedule 1: Pages 1 – 6 of this RFQ document
2.2.2 Schedule 2: Original and valid Tax Clearance Certificate (if not submitted before).
2.2.3 Schedule 3 : Price (Submit the price in a sealed envelope.)
2.2.4 Schedule 4: Preferential Procurement Claim form and the Certified copy of the B-BBEE Status Level Verification Certificate (SBD 6)
2.2.5 Schedule 5: Declaration of interest (SBD 4)
2.2.6 Schedule 6: Declaration of Bidders’ past supply chain practices (SBD 8)
2.2.7 Schedule 7: Certificate of independent bid determination (SBD 9)
2.2.8 Schedule 8: General Conditions of Contract
2.2.9 Schedule 9: Specification sheet stating whether you comply or not comply
confidential / Page 2 of 50confidential
Annex A : PRICE
INSTRUCTION TO BIDDERS
1. The cost of delivery, labour etc. must be included in this proposal.
2. Bidders must keep all items listed below in stock.
RFQ Number......
Name of bidder......
Total RFQ Price......
BIDDER MUST PROVIDE PRICE BREAKDOWN IN SOUTH AFRICAN RAND VALUE AS PER THE TABLE BELOW:
DESCRIPTION: RENOVATIONS TO ASSETSTORE, AT SANDRINGHAM CAMPUS
Description / Unit / Quantity / Rate / Cost excl vat1 / Remove the existing 3000mmx 1500mm concrete wall and cart away / no / 7
2 / Remove the existing cupboard wall and cart away, / m / 9
3 / Break down the existing wall and cart away / m / 2
4 / Prepare and brick 3000mm build single wall as per specification / m / 14
5 / prepare and plaster wall single brick wall as per specification / m2 / 74
6 / Supply and fit new Ceramic toilet including cistern, toilet paper holder, toilet seat, connect to existing water and drain as per specification / m / 1
7 / supply and fit porcelain basin on a pedestal with tap to hot and cold water taps, connect to water supply and drainage, fit shut off valves to each outlet with splash back tiles / no / 1
8 / Supply and install 2100mm high steel frame with wooden doors and lock set as per specification / no / 2
9 / Supply and fit new under bench cupboards, 700mm wide x750mm with doors, hinges and handles with oak finish / no / 1
10 / Supply and fit 650mm x 300mm drop-in stainless steel single bowl sink, connect to water supply and drainage, supply and fit swivel sink mixer, with a splash back tiles above sink / no / 1
18 / Prepare rhinolite and paint dry wall partition with Plascon Velvaglo 2 coats as per specification / m2 / 11
19 / Prepare and paint walls and pillars with Velvaglo white 2 coats as per specification / m2 / 387
20 / Prepare and paint ceiling with Velvaglo white 2 coats as per specification / m2 / 155
21 / Prepare and paint steel window frame as per specifications / no / 8
22 / prepare floor to rough finish ,supply and fit 500mmx500mmx10mm Kilimanjaro “A grade” floor tiles using tile cement and light grey grouting / m2 / 155
23 / Remove the existing wall tiles, prepare wall to rough finish ,supply and fit 500mmx500mmx10mm ceramic “A grade” wall tiles to door height using tile cement and white grouting / m2 / 86
24 / Remove the existing wall switch and cover, supply and fit new wall switch and covers as per specification / no / 4
25 / Remove the existing lights fitting, Supply and install 1200mm x 600mm x 3 tube recessed fluorescent light fittings with chrome reflectors, allow for wiring, 5amp plug point at each light fitting, with single lever light switch / no / 10
26 / Supply and fit 2 Compartment type power skirting, allow for bends and end caps as per specification / m / 10
27 / Supply and fit 15 amp dedicated plug points to existing power skirting, plugs must be wired from distribution board to prevent overloading / no / 3
28 / Supply and fit 15 amp standard power skirting plug points, wire from distribution board to prevent overloading including circuit breakers and wiring as per specification / no / 7
29 / Supply and fit 30mmx 900mm high x500mm wide steel framed counter / m / 5
30 / Supply and fit 32mm x600mm wide granite to the steel counter as per specification / m / 5
31 / Supply and fit 32mm x900mm high granite to the steel counter as per specification / m / 4
32 / Supply and fit new 30mmx30mm steel security door with welded 6mm mesh complete with lock sets / no / 1
33 / Supply and fit new 30mmx30mm steel security battler bars complete with 6mm mesh mounted from the floor to the ceiling at the counter area as per specification / item
34 / Supply and fit powder coated shelving, 900mm wide x 2200mm high x 450mm deep, shelves must be 500mm apart / no / 40
35 / Supply and fit wall mounted shelving with adjustable steel brackets / no / 8
36 / Supply and fit 350mm wide wooden melamine shelving mount to the steel brackets / m / 8
37 / Supply and install 24000 BTU mid-wall split heating and cooling air conditioner, must be inverter type using R410A refrigerant, install as per specification, specify make / no / 1
38 / Supply and install 25 amp isolator at air cons wired from distribution board with curve 1 single pole 25 amp circuit breakers, allow for trunking, bend and end caps / no / 1
Supply Electrical certificate of compliance on completion (COC) / item
Allow the amount of R 30 000-00 (Thirty Thousand Rand) for contingency to be used at the discretion of the Principal Agent and deducted in whole or in part if not required / R30,000-00
Preliminaries and General
TOTAL
PLUS 14% VAT
GRAND TOTAL
Estimated time to complete work above
NOTE:
“Provide details and registration confirmation with CIDB in terms of the CIDB Act 38 of 2000. Provide proof of grading level 2GB
NHLS STANDARD SPECIFICATION
NOTE:
Always read specification in conjunction with Bill of Quantities and Plan (if plan is applicable and supplied)
All Quantities measured are indicative and will be re-measured on completion
Specific products to be used, to be confirmed in Bill of Quantities
All materials and products to be used, to be ISO 9001 accredited
Variation orders can only be approved in writing by the NHLS Project Manager (certificate to be issued confirming VO and price implication)
All inspections will be conducted by NHLS Project Manager
GUARANTEE, MAINTENANCE, PENALTY AND RETENTION PERIOD
The Guarantee and Maintenance period shall be for 12 months commencing on the date of Practical completion and acceptance of the Installation. During the Guarantee period the Contractor shall repair all defects in the Installation which may arise as a result of inferior quality materials or faulty workmanship. 5% retention of the contract price will be held back for a period of 3 months after date of Practical completion and acceptance of the installation