NEWTON AND BYWELL COMMUNITY HALL TRUST

MINUTES OF ANNUAL GENERAL MEETING HELD 17 November 2011.

1 Present Trish Palmer (Chair), Graham Collingham, Adrian Hinchcliffe, Fiona Hunter, Anne Moyle, Peter Stoddart Edwin Symm, Mark Weldon, John Woodman.

2 Apologies for Absence Rob Palmer, Margaret Howarth.

3 Minutes of the Annual General Meeting held 02.11.10.

The minutes were approved and there were no matters arising.

4 To Receive the Annual Report of the Trustees

The Secretary summarised key points from the report which was accepted by the meeting.

The report thanked all the Trustees and other volunteers who had helped run the Hall so successfully during the year. The report was approved.

5 To Receive the Accounts for 2009/10.

The accounts showed a strengthening position resulting from continuous surpluses over the last four years as a result of hiring the Hall out. Total revenue reserves stood at £22,397.65. The accounts were accepted. Mark Weldon was thanked for maintaining the Trust’s books of account and Adrian Hinchcliffe for compiling the accounts.

6 To Receive the Report of the Independent Examiner.

David Feeney had again acted as the Independent Examiner. The report did not draw out any issues or matters for attention. The report was accepted. Thanks expressed to David Feeney for carrying out this role.

7 The Election of Eight Trustees to Represent the Community.

The following people were nominated to act as Trustees representing the community during the coming year:

Graham Collingham

Margaret Howarth

Fiona Hunter

Anne Moyle

Rob Palmer

Trish Palmer

Mark Weldon

Peter Stoddart

All the above were elected.

Fiona Hunter made it clear that for personal reasons she may not be able to continue as trustee for the whole year.

8 To note the names of the Appointed Trustees

The following nominations were noted:

Bywell Parish Council – Adrian Hinchcliffe

Newton Table Tennis Club – Edwin Symm

Newton Farmers – John Woodman.

9 Any Other Business

None.