Agenda MRA Meeting
Conf Call
Febuary 22, 2013 7:00 pm (Scott)
Call to Order: Meeting was called to order at 7:05 pm by Shawn Manee
Attendance/Roll Call: highlight members in attendance
President: Shawn Manee
VP: JoJo Varner
Secretary: Jill Scott
Treasurer: Alicia Mengelkoch
Bull Riding: Casey Berends & Tommy Riggs
Calf Roping: Mikey Loiseau & Toby Boeta
Over 40 CR: Mike Filkouski & Emmett Davis
Barrel Racing: Sharon Munn & Bailey Webb-Olson
Team Roping: Eric Nelson & Bill VanLith
Breakaway Roping: Amber Michalek & Katie Pitzen
Steer Wrestling: Matt Uttermark & Jeremy Wagner
Judges Director: Greg Caron
Bareback: Dru Wilking & Jason Lenzen
Saddle Bronc: Wes Jensen & Mark Gunderson
Queen Director: Alicia Mengelkoch
Stock Director: Scott Berends
General Members: Beth Leabo, Heidi Gunderson
Treasurer’s Report: Alicia Mengelkoch,
Current Balance: Current Balance reviewed, as well as each event accounts reviewed as well.
Missing 2012 Sanction money: Missing sanction money was reviewed as well as missing award money, discussion on missing fees.
MMS to approve Treasurer’s report: Mark MM to approve report, Jojo 2nd it. Motioned Carried.
Secretaries Report:
January meeting minutes are online and emailed to the board:
Motion to approve January Mtg min: Katie MM to Approve Matt 2nd it. Motioned Carried.
Special Timed Event Cattle Meeting was held and minutes have been emailed to the board and posted online:
Motion to Approve: Jojo MM to approve Katie 2nd. Motion Carried.
Pre- entries have been mailed out to contestants – along with camping information, letter and rules for the Sanford Center. A few 2013 membership applications have come in as well.
Committee Reports:
Queen: Alicia Mengelkoch
· 2013 Queen Applicants: Lacey Huban, Beth Leabo, Chelsea Zimba
· Still looking for judges and Alicia is looking for sponsors in hopes to get Queen Contestant awards for 2013.
· Kayleen, Alicia, and 2 queen contestants plan to work at the horse expo, Kayleen is asking for MRA to pay for her Hotel room.
Stock: Scott Berends, Eric Nelson, Mike Filkouski, Dru Wilking, Jeremy Wagner, Casey Berends
· Rough Stock to be determined after we have the entries and number of riders
· Timed event Arlan Brooks
· Buffingtons: not attending the finals this year
Awards: Jill S, Alicia Mengelkoch, Bailey Webb Olson, Mark Gunderson, Jason Lenzen
· Jackets- Jacket item number change – Jojo- Jackets have been ordered for approx April delivery. Jojo reviewed amount of jackets ordered.
· Jojo has a $3,000 jacket sponsor confirmed, Lacey is still working on a potential.
· New jacket sponsor form – Jojo reviewed new form that was previous emailed to the directors.
Fundraising: Shawn Manee, JoJo Varner, Emmett Davis, Alicia Mengelkoch, Jill Scott Bailey Webb Olson, Wes Jensen, Katie Pitzen
· 2013 Raffle: 4 wheeler- (2013-500 sportsman), $500 cash, Gun –what kind? Last year was Marlin 917 bolt action rifle, $200 cash, (Shawn will confirm what type of Gun with Mike G and let Jill know) (2) $100 cash prizes, and (2) $50 cash prizes. Additional prize this year is the donated book called Bullwhacked, and $10 per ticket. It was discussed to have the old jackets donated at the Roundup for silent auction, and where else we could sell them or donate them. 1 will be donated to barrel racing in March for silent auction, some donated to the roundup silent auction, and some will be sold at the Horse Expo.
Budget: JoJo Varner, Shawn Manee, Alicia Mengelkoch, Jill Scott, Emmitt Davis
· Any changes/additions for the finals budget from previous meeting
· Ambulance was discussed, cost $630, Sanford Center picking up the rest. Fairground rental $400, and other finals budget was reviewed and discussed. Insurance for finals is not due until July because last year went from July - July, Alicia will follow up when payment is due. Hotel rooms – Funny man and Announcer, Arlan Brooks and contractors rooms have all been donated from Holiday Inn Express.
Nominations: Sharon Munn, Bill VanLith, Matt Uttermark, Mikey Loiseau, Tommy Riggs
Which director positions will be available for nomination in May?
Review director positions. Excel Sheet reviewed that was sent out previously, members can let Jill know if there are any discrepancies for available positions. It was discussed whether or not one person can hold 2 voting positions, nothing was found in rule book regarding this matter.
Rules and Bylaws: Shawn Manee, Greg Caron, Jill Scott, Sharon Munn, Katie Pitzen, Scott Berends
RULE CHANGES- proposed by JoJo Varner
Rule #1
Articles of Incorporation READS:
V. The officers of the Minnesota Rodeo Association shall be as follows: President, Vice President, 2 Directors for each event (Bareback Riding, Saddle Bronc Riding, Bull Riding, Calf Roping, 40+Calf Roping, Cowgirls Barrel Racing, Breakaway Calf Roping, Steer Wrestling, Team Roping). One director: Queen, Contractor, Judges, Standings Secretary, Administration Secretary, Treasurer, Donations Solicitor and Finals director. Directors will have a two year consecutive term.
TO CHANGE TO:
V. The officers of the Minnesota Rodeo Association shall be as follows: President, Vice President, 2 Directors for each event (Bareback Riding, Saddle Bronc Riding, Bull Riding, Calf Roping, 40+Calf Roping, Cowgirls Barrel Racing, Breakaway Calf Roping, Steer Wrestling, Team Roping Heading, Team Roping Heeling). One director: Queen, Contractor, Judges, Standings Secretary, Administration Secretary, Treasurer, Donations Solicitor and Finals director. Directors will have a two year consecutive term.
How to change the articles of incorporation:
Approval
Speak with your board of directors to approve adding someone to the corporation. A C corporation requires votes and recorded minutes when making business changes. If you're the only business owner, approval is implicit, but even single business owners need to maintain records illustrating business changes.
Secretary of State
Access the proper amendment documents from your secretary of state. Some states allow you to draft your own document to amend or add someone to your corporation; others require a special form that needs to be filled out and submitted. Your secretary of state website typically has any forms needed to amend your articles of corporation. For example, Georgia requires you to file articles of amendment listing the additional person you would like to add for $25. Some articles of amendment don't have an option to add a person in the document. For example, South Carolina requires you to submit your own document listing the additional person with the articles of amendment.
Rule was reviewed, Motion made by Matt/2nd Eric N. Motion Carried. It will be posted for 30 days.
Rule #2
Membership Requirements: READS
10. A current member in good standing of the MN High School Rodeo Association and Little Britches Association will receive full member status for a fee of $10 upon receipt of a stamped notarized MRA release of liability and copy of membership status to the MNHSRA or Little Britches Association.
TO CHANGE TO:
10. A current member in good standing of the MN High School Rodeo Association and Little Britches Association will receive full member status for a fee of $50 upon receipt of a stamped notarized MRA release of liability and copy of membership status to the MNHSRA or Little Britches Association.
Discussion: if this passes will it be in effect for 2013 or 2014, we have youth members who have paid for cards already this year. It was discussed the rule would be enacted the day of its passing, we would not go back on the members who have paid already, but from the day of its official passing and forward.
Motion made by Matt/Sharon 2nd. Motion Carried, it will be posted for 30 days.
Rule #3
Breakaway Roping rule READS:
Boys 14 years old and under can compete in the breakaway calf roping event. Boys must be 14 years of age or under on January 1st of the season for which they compete.
TO CHANGE TO:
Boys 14 years old and under can compete in the breakaway calf roping event. Boys must be 14 years of age or under on day of competition. Day of 15th birthday the contestant is no longer eligible to compete at regular season rodeos. All points accumulated up to the date of the 15th birthday will be reserved for finals eligibility.
Motion: Motion by Jeremy/2nd by Toby. Motion Carried. It will be posted for 30 days.
.
Rule Proposal submitted by Matt Uttermark:
At a meeting in person or phone conference to approve or non approve a rule there must be at least 8 elligible voting members.
This been posted online for 30 days
Motion for vote Katie MM/Jojo 2nd it.
Motion Passed unanimously. It will be put into the rule book.
Rule proposal submitted by Greg Caron:
#2. In the Dally team roping :
· Add item # 25:
· 25. If field flagger asks header to hold the steer so the head catch can be inspected and the header fails to do so, the team will receive a no time.
· Nothing is deleted.
· Discussion – Jeremy reports people have voiced concern regarding this rule. The biggest complaint people have had is there are places you may not hear the judge say hold them. If the judge is close enough for them to hear it, they should be able to see it. Shawn provided some discussion as well from a judge’s standpoint. Eric and Mikey provided input as well. Greg discussed the fact the judge needs the ability to stop the steer to be positive about the head catch. Discussion about lighting as well and visibility.
This has been online for 30 days
Motion to vote- MM by Jeremy, 2nd by Mikey.
Motion denied. No change to Rule at this time.
Finals: Toby Boeta, Shawn Manee, Jill Scott, Mike Filkouski, Alicia Mengelkoch, Jojo Varner
Last meeting we decided to have slack at 2 pm both days, this has been changed: Schedule of events:
Friday Schedule of Events:
10 a.m – 12 p.m. Check in through Gate 10
12:15 – 12:45 p.m. Information meeting in warm up pen/alleyway WILL NEED MICROPHONE
1:00 – 3 p.m. Run livestock down to roping pens/ Open arena for contestants/drag
3:00 – 5 p.m. Slack
5:00 – 5:30 p.m. Arena Prep
5:30 Doors open to the public (sign-up sheet for kids events with Queens)
6:30 p.m. Performance begins
Autographs after perf –
Friday night hosted party at Lazy Jack’s (by Fairgrounds). 2 free drink tickets per contestant, DJ/dance. Contestants highly encouraged to come out for a while and support the community and business hosting the party.
Saturday Schedule of Events:
8:30 a.m. Cowboy Church (David Kess – don’t forget he’ll need a pass)
10 a.m. General Membership meeting; event pictures to follow
12 p.m. Queen’s contest in the arena
2:00 pm bring down timed event cattle/warm up/drag
3 p.m. – 5 p.m. Slack
5:00 – 5:30 p.m. Arena Prep
5:30 p.m. Doors open to public
6:30 p.m. Rodeo begins
Rodeo dance after performance
Band will break for award ceremony
Autograph signing- And picture taking on arena floor
Toby asked the barrel racing if they would hand rake, Sharron reports they will. Sharron asked if Sanford Center will supply rakes. Jill will follow up and get back to Sharron.
Rodeo specific order of events: (Toby)
1. Bareback
2. Bulldogging
3. Act
4. Over 40 Tie Down
5. Breakaway
6. Act
7. Saddle bronc
8. Team roping
9. Calf roping
10. Calf scramble?? Or other kids event
11. Barrel Racing
12. Bull Riding
Jojo requested to have breakaway roping earlier so she can get points done. It was decided to change breakaway roping to 2nd. And Bulldogging will be moved to 5th.
· David Kes plans to do church service at finals – Will need media pass
· Mark G. was going to contact Hay to be there for roughstock. Get a quote for cost as well for the budget. Past budget around $400.
· Sponsorship clarification: Jill and Jojo – sponsors can use as advertising expense
o Chute Gate sponsors- we will need to give 10% to Sanford Center. There was concern about this and some clarification asked for. Jill will follow up with Georgette and report back.
· Sanford Center would like people to wear their numbers at all times, even when in public – This will be mandatory. No fine will be set.
· Kids event – calf scramble – chicken scramble- prizes? Alicia is going to be providing prizes through Holiday Inn Express, it was discussed to have Hippie include audience involved acts.
· Other finals business:
o Hotels we have donated: Jill will review list and fill empty rooms
o Jill, JoJo, Katie, Amber, Laci, Scott and Shawn - Review meeting with Georgette, and Layout for finals, Jojo reviewed meeting min from the meeting with the Sanford Center.
o Voted Staff members who do not have MRA card for 2012? It was decided we will take the $50 due for 2012 cards off the contracted rate on the contract before they sign them with the explanation of what it is for.
Clarification: (JoJo)
Members that attended 3 first approved rodeos but are not in the standings are able to compete for finals and year end awards.
Members that attended 1 MRA rodeo- are not able to compete for finals and year end awards.