Currently, the TLT-MAG charter describes several roles the group will play on campus, including an advisory role and endorsement role. The charter does not, however, describe procedures by which the group might carry out these roles. This is particularly problematic for the endorsement role—we simply have no formal procedures by which we can decide whether TLT-MAG has granted its endorsement. The proposal below is meant to remedy this situation.
Current charter language on advisory role: “An advisory role to the Vice Provost for Information Technology and CIO, Vice-Provost for Teaching and Learning, and Associate Vice Provost for Learning Technologies and DoIT Director of Academic Technology”
Current charter language on endorsement role: “An endorsement role for specific projects, decisions, and initiatives.”
Proposed addition to charter (to be inserted in the “TLT-MAG Roles” section of the charter):
In its advisory role, TLT-MAG regularly offers feedback and guidance to the executive sponsors and other stakeholders on campus. Those seeking advice or guidance from TLT-MAG may contact the chair or executive sponsors and request that an agenda item be added to an upcoming meeting. The chair and executive sponsors will determine whether the matter is appropriate for consideration by TLT-MAG and, if so, will assign it to a meeting agenda for discussion by the TLT-MAG members present at the meeting. In this advisory role, no formal resolutions will be considered and no votes of the TLT-MAG membership will be taken.
In its endorsement role, TLT-MAG will consider and vote upon formal resolutions properly placed before it for consideration.
- To ensure consideration, resolutions should be submitted to the chair and executive sponsors, who will determine whether the matter is appropriate for consideration by TLT-MAG and, if so, will assign it to a meeting agenda. Resolutions must be submitted to the chair and executive sponsors one month in advance of the meeting at which they are to be considered. The chair and executive sponsors will distribute any proposed resolution to TLT-MAG members at least one week prior to the meeting at which it will be considered.
- Consideration of a resolution at a TLT-MAG meeting will include a period of general discussion and debate followed by a vote. To be endorsed by TLT-MAG, resolutions must receive the support of a majority of TLT-MAG voting members present. Any member present may request a quorum call. A voting quorum will consist of a majority of TLT-MAG voting members.
- For purposes of votes on resolutions of endorsement, executive sponsors will be considered non-voting members of TLT-MAG.