V-BID Line Item Page – Help Overview
· Screen Features
· Viewing Nomenclature
· Group Pricing Feature
The Line Item Screen is where the specific requirements of the request for quote (RFQ) are defined. This screen, in conjunction with any buyer attachments, makes up the technical requirements of the bid.
The below diagram defines some of the attributes associated with this page. Be sure you click on the ‘Expand’ Button when entering the bid to view the “Required In Yard Date” (RIYD) information and any associated buyer notes. If you want to return to the “Compressed” mode, click the ‘Compress All’ button. You can expand and compress at the individual line item level by using the (+) or (-) indicator to the left of each item.
Every item on the RFQ requires either a price or ‘NO Bid’ indicator be checked off.
To view the technical requirements of each part; Click on the Part Number . A separate “pop-up” window will appear defining the technical requirements of the part. Each technical standard clause associated with the part is listed. To view the text associated with each standard clause, click on the standard clause number (example s/c 53-8) and another small text box will appear with the standard clause text.
See example in the next diagram.
Enter Pricing in the unit price field. The system will calculate the net
price for the item by multiplying the unit price x qty.
The total Net Price of you bid is displayed at the top of the Line Items page.
For each item you elect to bid, you must provide lead time information. Lead time is in calendar days. If the material is stock, click of the STK box. If you have some of the material in stock and the remainder has a standard lead time, click off STK and enter the lead time value. Put the item in “expand mode” and use the item “seller notes” field to define how many are in stock etc.
Early Shipment Control
Electric Boat has a strict policy in regards to early shipments. The Early Shipment Allowed indicator (ESA) is associated with each RFQ line item and can be viewed when the bid item is in an expanded mode. A supplier will not be allowed to ship more than 14 days earlier than the contracted delivery date unless this indicator is set to “YES”.
The ship-to location indicator is noted for each bid line item. The values associated with each indicator are as follows:
MY = Electric Boat Corporation QP = Electric Boat Corporation
South Yard Distribution Quonset Point Facility, Bldg. 16
75 Eastern Point Road North Kingstown, RI 02852
Groton, CT 06340
NN = Newport News Shipbuilding OT = Other
39th Street & Warwick Blvd See Buyer notes at the line item level
Newport News, VA 23607 for ship-to information
Optional Group Pricing Feature
As noted in the Instructions to Bidders, EB reserves the right to award all, nothing or a selected number of items for order award. We also would like to work with the supplier to gain optimum pricing. In those instances whereby price reductions can be gained by providing “Group Pricing”, we ask the supplier to define this option using our Group Pricing Feature.
The Below Diagram walks through how a supplier defines group pricing. On the Bid Item Screen there is a field labeled Grp. This is the field used to identify parts that will make up a specific group.
Note: a bid item can only exist in one (1) group.
· Select all the items that can benefit from being purchased as a group by clicking on the Grp box for the item.
As noted in the example below I have checked off all the “screws” to be part of a group which would benefit from being procured together.
· Next click the “New Group” button
This second screen will appear showing the parts selected for the group. The individual price (if bought separately) is noted to the left of group price.
· Enter the group price unit price.
The system will calculate the Group net and display the savings the buyer could achieve if all items were awarded to one supplier.
· Give your Group a unique name.
Note that in this example the group name is “Cap Screws”. Click “Save Group”.
The application will bring you back to the Bid Item Screen.
Note: Next to each item that forms part of a Group a colored box with a number appears. (The number is for you folks that might be color blindJ it has no significant meaning). When the buyer reviews the bid submittals the group pricing option will be presented on their system pricing spread sheets for award consideration.
Making Changes to Defined Group Pricing
If you need to go back in and make changes to the group just click on the colored box. It will bring you back to the Group pricing screen. If you need to add additional line items to this existing group click the “Show All LIs” button it will show you all the items on the bid that are not currently part of group pricing. At which point you can check off additional items and Update the group information.