Minutes of Canoeing Western Australia Annual General Meeting

23rd September 2007

Assured Ascot Quays Hotel, Belmont

1OPEN MEETING, WELCOME, and NOTE ATTENDANCE

Meeting Opened at approximately 10.45am

1.1President’s Welcome – John Mulcahy

John Mulcahy thanked everyone for attending and taking an interest in the association.

1.2Present: Name (Club)

Greg Kippin (AKC) / Rosalie Evans (AKC )
Leonie Cockman (AKC ) / John Mulcahy (AKC )
Peter Martin (AKC) / Lindsay Wiland (BPCC)
Dave Russell (BPC) / Neil Long (AKC)
Melvin Schorer (BPC) / Paul Burke (AKC)
Lance Miller (CWA Director) / Grant Pepper (AKC)
Martyn Clancy-Lowe (AKC) / Colin Scully (SCC)
Judy Darbyshire (AKC) / Darryl Long (AKC)
Elaine Lennox (SCC) / Colin Thorpe (SCC)
Craig Woodhead (SCC) / Grant Pepper (AKC)
Diane Arnott (SCC) / Jesse Phillips (BPC)

This represented a quorum with more than 20 financial members from at least 3 different clubs.

1.3 Guests

Pina Martino

1.4Apologies

Pete Nidd / Ian Quinn
Julie Morgan / Jenni Bateman
Colin Grimshaw / Neville Hine
Nicky Pope

1.5Absent.

Not applicable

2PREVIOUS MINUTES

2.1Ratify Minutes of AGM held 5th October 2006

Moved: Paul Burke

Seconded: Leonie Cockman

Vote: Passed by show of hands unanimously.

2.2Matters Arising from Previous Minutes

None

3CORRESPONDENCE RELATING TO AGM

None

4CONSIDERATION OF ANNUAL REPORT

The annual report was tabled and a copy was distributed to all present.

4.1President’s Report

Presented by John Mulcahy

Acceptance of Report

Moved: John Mulcahy

Seconded: Colin Thorpe

Vote: Passed by shows of hands unanimously.

4.2Executive Officer Report

Presented by Lindsay Wiland

Craig Woodhead raised concerns over CanoeingWA’s response times to phone and e-mail communication from clubs. He asked if the office considered increasing Admin Officer’s work hours to cope with demand.

Response from John Mulcahy & Lindsay Wiland suggested budgets for 07/08 are set but priorities can be refocused with this comment in mind.

Acceptance of Report

Moved: Neil Long

Seconded: Craig Woodhead

Vote: Passed by shows of hands unanimously.

4.3Finance Report

Presented by John Mulcahy and Lindsay Wiland

Questions:

Colin Scully questioned why the financial report showed DSR & Healthway Grants decreasing from 05/06 to 06/07.

Lindsay Wilandexplained the base grants have remained the same from both agencies. Special grants have varied dependant on specific projects. Healthway provided 10k 05/06 and 5 k 06/07. Grants totalling 64k associated with the 2005 World Marathon Championships was received during 05/06.

Grant Pepperasked if there could be an incentive in place to encourage clubs to create new membership.

John Mulcahysuggested the clubs submit a proposal to CWA by mid Nov to coincide with CWA’s discussion on memberships and capitation.

John Mulcahy requested of Martyn Clancy-Lowe(AC Director) clarification of AC’s position on states membership contributions.

Acceptance of Report

Moved: John Mulcahy

Seconded: Rosalie Evans

Vote: Passed by shows of hands unanimously.

5APPOINTMENT OF AUDITOR

John Mulcahysuggested CWA search for a new auditor as the relationship with the current auditor is not satisfactory

Motion: CWA find new auditor and confirm by March 2008.

Moved: John Mulcahy

Seconded: Margie Jeffery

Vote: Passed by shows of hands unanimously.

6ELECTION OF 3 DIRECTORS AND 1 PRESIDENT

Canoeing WA Directors Julie Morgan, Bevan Dashwood and Neville Hine have completed their two year terms.

President John Mulcahy has resigned mid-term

Director Paul Burke has resigned mid-term

Nomination received from Julie Morgan. Seconded Grant Pepper

Nominations received from the floor:

Neville Hine- Nominated by Paul Burke, Seconded by Neil Long

(Nevillehad indicated to Lindsay Wiland by phone he was prepared to stand for Director)

Diane Arnott- Nominated by Colin Thorpe, Seconded by Craig Woodhead.

No nomination was received for president.

A potential issue in relation to Diane Arnott’s nomination as an Interested Director was raised. The constitution limits board members from holding office bearer or directors positions within affiliated clubs. Diane is currently on SCC Committee.

Diane’s nomination was accepted for a position as an Independent Director based on her marketing credentials.

As per the requirements of the constitution, a secret ballot was conducted. All nominees were overwhelmingly supported.

Canoeing WA currently has no President.

A vote of thanks was moved in regard to John Mulcahy’s efforts over his terms as Board Member then President of Canoeing Western Australia.

Moved: Greg Kippin

Seconded: Colin Thorpe

7BUSINESS ON NOTICE

There was no Business on Notice

8CLOSE MEETING

The John Mulcahythanked all for their attendance and the meeting was closed at12noon.

Canoeing Western Australia (Inc.)

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