Minutes of Canoeing Western Australia Annual General Meeting
23rd September 2007
Assured Ascot Quays Hotel, Belmont
1OPEN MEETING, WELCOME, and NOTE ATTENDANCE
Meeting Opened at approximately 10.45am
1.1President’s Welcome – John Mulcahy
John Mulcahy thanked everyone for attending and taking an interest in the association.
1.2Present: Name (Club)
Greg Kippin (AKC) / Rosalie Evans (AKC )Leonie Cockman (AKC ) / John Mulcahy (AKC )
Peter Martin (AKC) / Lindsay Wiland (BPCC)
Dave Russell (BPC) / Neil Long (AKC)
Melvin Schorer (BPC) / Paul Burke (AKC)
Lance Miller (CWA Director) / Grant Pepper (AKC)
Martyn Clancy-Lowe (AKC) / Colin Scully (SCC)
Judy Darbyshire (AKC) / Darryl Long (AKC)
Elaine Lennox (SCC) / Colin Thorpe (SCC)
Craig Woodhead (SCC) / Grant Pepper (AKC)
Diane Arnott (SCC) / Jesse Phillips (BPC)
This represented a quorum with more than 20 financial members from at least 3 different clubs.
1.3 Guests
Pina Martino
1.4Apologies
Pete Nidd / Ian QuinnJulie Morgan / Jenni Bateman
Colin Grimshaw / Neville Hine
Nicky Pope
1.5Absent.
Not applicable
2PREVIOUS MINUTES
2.1Ratify Minutes of AGM held 5th October 2006
Moved: Paul Burke
Seconded: Leonie Cockman
Vote: Passed by show of hands unanimously.
2.2Matters Arising from Previous Minutes
None
3CORRESPONDENCE RELATING TO AGM
None
4CONSIDERATION OF ANNUAL REPORT
The annual report was tabled and a copy was distributed to all present.
4.1President’s Report
Presented by John Mulcahy
Acceptance of Report
Moved: John Mulcahy
Seconded: Colin Thorpe
Vote: Passed by shows of hands unanimously.
4.2Executive Officer Report
Presented by Lindsay Wiland
Craig Woodhead raised concerns over CanoeingWA’s response times to phone and e-mail communication from clubs. He asked if the office considered increasing Admin Officer’s work hours to cope with demand.
Response from John Mulcahy & Lindsay Wiland suggested budgets for 07/08 are set but priorities can be refocused with this comment in mind.
Acceptance of Report
Moved: Neil Long
Seconded: Craig Woodhead
Vote: Passed by shows of hands unanimously.
4.3Finance Report
Presented by John Mulcahy and Lindsay Wiland
Questions:
Colin Scully questioned why the financial report showed DSR & Healthway Grants decreasing from 05/06 to 06/07.
Lindsay Wilandexplained the base grants have remained the same from both agencies. Special grants have varied dependant on specific projects. Healthway provided 10k 05/06 and 5 k 06/07. Grants totalling 64k associated with the 2005 World Marathon Championships was received during 05/06.
Grant Pepperasked if there could be an incentive in place to encourage clubs to create new membership.
John Mulcahysuggested the clubs submit a proposal to CWA by mid Nov to coincide with CWA’s discussion on memberships and capitation.
John Mulcahy requested of Martyn Clancy-Lowe(AC Director) clarification of AC’s position on states membership contributions.
Acceptance of Report
Moved: John Mulcahy
Seconded: Rosalie Evans
Vote: Passed by shows of hands unanimously.
5APPOINTMENT OF AUDITOR
John Mulcahysuggested CWA search for a new auditor as the relationship with the current auditor is not satisfactory
Motion: CWA find new auditor and confirm by March 2008.
Moved: John Mulcahy
Seconded: Margie Jeffery
Vote: Passed by shows of hands unanimously.
6ELECTION OF 3 DIRECTORS AND 1 PRESIDENT
Canoeing WA Directors Julie Morgan, Bevan Dashwood and Neville Hine have completed their two year terms.
President John Mulcahy has resigned mid-term
Director Paul Burke has resigned mid-term
Nomination received from Julie Morgan. Seconded Grant Pepper
Nominations received from the floor:
Neville Hine- Nominated by Paul Burke, Seconded by Neil Long
(Nevillehad indicated to Lindsay Wiland by phone he was prepared to stand for Director)
Diane Arnott- Nominated by Colin Thorpe, Seconded by Craig Woodhead.
No nomination was received for president.
A potential issue in relation to Diane Arnott’s nomination as an Interested Director was raised. The constitution limits board members from holding office bearer or directors positions within affiliated clubs. Diane is currently on SCC Committee.
Diane’s nomination was accepted for a position as an Independent Director based on her marketing credentials.
As per the requirements of the constitution, a secret ballot was conducted. All nominees were overwhelmingly supported.
Canoeing WA currently has no President.
A vote of thanks was moved in regard to John Mulcahy’s efforts over his terms as Board Member then President of Canoeing Western Australia.
Moved: Greg Kippin
Seconded: Colin Thorpe
7BUSINESS ON NOTICE
There was no Business on Notice
8CLOSE MEETING
The John Mulcahythanked all for their attendance and the meeting was closed at12noon.
Canoeing Western Australia (Inc.)
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