OSU Contingency Plan
Oklahoma State University
Contingency Plan
Hazardous Waste Generator
Temporary Hazardous Waste Storage Area
120 Physical Plant Services
Stillwater, Oklahoma 74078
EPA # ODK000829465
ODEQ Disposal Plan # 60002
REVISED 2-08-2012
Table of Contents
Facility Identification and General Information: 3
Emergency Coordinator: 3
Scope: 5
Type of Facility Location & Description: 6
Implementation of the Contingency Plan: 9
Spills, Fires, Explosions (defined): 10
Emergency Response Procedures: 11
During the Emergency Control Phase: 12
Following Attainment of Control: 13
Emergency Equipment: 14
Example Emergency Response Procedures: 19
Coordination Agreements and Telephone Numbers: 21
Evacuation Plan: 22
Required Reports: 24
Amendment of Contingency Plan: 24
Figures & Tables
Figure 1: 8
Figure 2: 18
Figure 3: 23
Table 1: 16
Table 2: 21
Table 3: 24
FACILITY IDENTIFICATION AND GENERAL INFORMATION:
Name: Oklahoma State University
Location: Physical Plant Warehouse, Building 241
615 Physical Plant Lane #116
Stillwater Oklahoma, 74078-8051
Operations: Environmental Health and Safety
Location: 120 Physical Plant Services
Stillwater, Oklahoma 74078-8051
Operator: Burns Hargis
120 Physical Plant
Stillwater Oklahoma, 74078
Telephone: 1(405)744-7241(office)
1(405)533-6294 (home)
EMERGENCY COORDINATOR:
The Emergency Coordinator serves as chief of the emergency crew. Every member of the emergency crew has received intensive additional emergency training above regular plant emergency training.
The Emergency Coordinator, or an Alternate Coordinator, is always “on call,” i.e., can be reached by telephone.
President and CEO Burns Hargis has given authority of emergency coordination to Mr. Michael W. Robinson, Chief Public Safety Officer, Dept. of Public Safety. Mr. Robinson, working with and through the appropriate division heads, has been given the authority to expend funds in the event of an incident requiring implementation of this Contingency Plan. Mr. Robinson can be contacted by the Emergency Coordinator at any time necessary.
The Emergency Coordinators are thoroughly familiar with all aspects of the contingency plan, all operations and activities at the facility, the location and characteristics of waste handled the location of all records within the facility, and the facility layout.
Emergency Coordinator
Mr. Greg Fox
120 Physical Plant
Stillwater Oklahoma, 74078
Telephone: 1(405)744-7241 (office)
1(405)377-0276 (home)
1(405)269-9684 (cell)
Alternate Coordinators:
Mrs. Brenda Sorenson
120 Physical Plant
Stillwater Oklahoma, 74078
Telephone: 1(405)744-7241 (office)
1(405)762-1259 (home)
Mr. James Isaacs
120 Physical Plant
Stillwater Oklahoma, 74078
Telephone: 1(405)744-7241 (office)
1(405)533-6294 (home)
1(405)714-3762 (cell)
SCOPE:
This Emergency/Contingency Plan was developed for Oklahoma State University’s (OSU) Hazardous Waste Temporary Storage Facility (for less than 90-day storage). OSU is a large-quantity hazardous waste generator that stores its hazardous waste in containers for less than 90 days.
Purpose
A. To permit prompt and orderly control of chemical emergencies.
B. To assure prompt response of appropriate personnel and equipment.
C. To provide for the protection, evacuation, and emergency care of exposed personnel, the environment, and property.
1) To ensure contact is made with local, state, and federal agencies as required.
D. To provide prompt cleanup and disposal of chemicals in accordance with applicable state and federal regulations.
Responsibility
A. Environmental Health & Safety (EHS), of the OSU Department of Public Safety, shall be responsible for the coordination of activities involving chemical emergencies at the Hazardous Waste Temporary Storage Facility until Stillwater Fire Department (SFD) arrives. If the emergency does not require SFD response (no fire), OSU EHS will be the primary authority. EHS personnel shall establish a command post according to the ICS command system to coordinate central control efforts upon arrival.
B. OSU Police Dept (OSU PD) shall be responsible for sealing off the emergency zone as directed by the Command Post. OSU PD shall direct traffic and conduct crowd control. OSU PD shall assist EHS with unanticipated conditions, e.g. weather information.
C. OSU Communications shall be responsible for establishing a media area and for providing informational releases to the media.
D. Stillwater Fire Dept (SFD) shall be the primary authority upon arrival, if SFD responds.
E. Stillwater Medical Center shall provide medical treatment to the injured.
F. LifeNet Ambulance Service shall provide ambulance services to the injured.
G. OSU departments, including Physical Plant Services, shall respond and assist as requested by the Command Post.
TYPE OF FACILITY LOCATION & DESCRIPTION:
OSU is a large quantity generator of hazardous waste with less-than-90-day storage facility. The Hazardous Waste Temporary Storage Area is located in the most northern part of the Physical Plant Warehouse #2 (Bldg. #241). The Warehouse is located between Willis Street and Ridge Drive, north of Connell Avenue, and south of McElroy Road. The Warehouse is serviced by a concrete road located on the west side of the building. The Hazardous Waste Temporary Storage Area consists of three rooms of equal size, side-by-side, with an approximate total square footage of 1816 square feet. These three rooms are part of a warehouse. The east room contains five (5) stalls with firewalls that are used to segregate incompatible waste. These stalls, as well as each room, are surrounded by six-inch high concrete dikes. The Hazardous Waste Temporary Storage Area sits on approximately one quarter acre of land. Figure 1 shows the layout of the facility.
Figure 1: Facility Site Plan
On September 14, 1988, Oklahoma State University submitted the required forms that described types and quantities of waste that are to be stored in the Temporary Hazardous Waste Storage Area on the Stillwater campus. The Environmental Protection Agency assigned an identification number OKD000829465. A summation of the maximum quantity of waste the facility can store is listed below.
Waste Code Number / Maximum Quantity in PoundsD-Waste / 125,100
F-Waste / 61,500
P-Waste / 41,250
U-Waste / 226,600
Total / 454,600
The actual volume of stored wastes is considerably less than the maximum values listed above since not all of the listed waste in maximum quantities is found in the storage area in any specific time period. The waste codes listed above include the following characteristics.
ü Flammable
ü Corrosive
ü Oxidizer
ü Poison
Wastes may be bulk waste or lab-packed as appropriate.
IMPLEMENTATION OF THE CONTINGENCY PLAN:
The Contingency Plan can be implemented in the event an incident has the potential to threaten human health or the environment. The Emergency Coordinator has full authority to make this decision.
Implementation of the Contingency Plan is not limited to incidents at the regulated storage units, but includes incidents at all hazardous waste generation and accumulation points throughout the University. Furthermore, the Contingency Plan may be implemented whenever an incident involves a hazardous waste release on University property. Depending upon the degree or seriousness, the following potential emergencies might call for the implementation of the Contingency Plan:
-- Spills
A spill of waste acetone or waste toluene or chlorinated solvents from containers that can be contained on-site but the potential exists for groundwater pollution due to aquifer contamination.
A spill of any size of generated or stored hazardous waste from containers CANNOT be contained on-site resulting in off-site soil contamination and/or ground or surface water pollution.
-- Fires
A fire that could occur, causing a release of toxic fumes from hazardous waste located in the less-than-90-day storage facility. If the fire spreads, it could ignite materials at other locations at the site or cause heat-induced explosions. Use of water or water and chemical fire suppressant could result in contaminated run-off.
-- Explosions:
An imminent danger exists that an explosion involving hazardous waste could occur, resulting in a safety hazard due to flying fragments or shock waves. An imminent danger exists that an explosion could ignite other hazardous waste at the facility. An imminent danger exists that an explosion involving hazardous waste could result in the release of toxic material.
Emergency Response Procedures for Spills, Fires, and Explosions Immediately Upon Discovery of an Emergency:
1 Environmental Health & Safety will respond the initial personnel and equipment when notified of a chemical emergency. The Emergency Coordinator will also be immediately notified.
2 Upon arrival, the ranking EHS officer will establish a command post according to the Incident Command System and function as the Incident Commander until a higher-ranking officer or the Emergency Coordinator relieves him.
3 As soon as personnel Safety has been assured, measures shall be initiated to confine the wastes to prevent further contamination of the environment.
4 If the spill involves a Reportable Quantity, the Emergency Coordinator shall immediately notify the National Response Center and the Oklahoma Dept of Environmental Quality 24-Hour Emergency Hotline.
5 When possible spread of contamination has been halted, cleanup operations shall begin. These operations shall be under the direction of the Emergency Coordinator and shall be conducted in accordance with state and federal laws and good practice.
Since the Storage Facility is not a processing facility, there are no valves, pressure vessels, or piping that requires a shutdown or monitoring. As the Storage Facility contains only containers (ranging from about 1-gram bottles to 55-gallon drums), it is physically possible to remove or isolate individual containers.
6 No personnel shall enter a contaminated area or attempt to use any part of the contaminated area until it has been declared safe to do so and said area has been released by the Emergency Coordinator.
7 Following cleanup, contaminated items and materials shall be disposed of through the established University hazardous waste disposal program. Proper disposal shall be the responsibility of the Emergency Coordinator.
Disposal methods utilized may vary depending on the type and quantity of material involved in the spill. Until proven otherwise, all materials shall be considered hazardous. Waste not meeting treatment standards will be disposed of in accordance with applicable regulatory requirements utilizing the services of a licensed and approved hazardous waste disposal firm.
8 No new containers of waste shall be placed in the spill area until the spill area has been properly decontaminated, as authorized by the Emergency Coordinator.
The Emergency Coordinator will call the National Response Center, telephone 1(800)424-8802, and report the incident. The report will include the following:
ü Name and telephone number of the reporter.
ü Name and address of this facility.
ü Time and type of incident
ü Identification and quantity of materials involved.
ü The possible hazards to the environment and human health outside the facility.
In addition, the Emergency Coordinator will contact the Oklahoma Department of Environmental Quality (ODEQ) by calling the following: 405-372-7837 or 1-800-522-0206 and/or the Environmental Protection Agency if determined necessary by ODEQ.
A designated member of the emergency crew will conduct a roll call for all employees who report to the staging area.
During the Emergency Control Phase:
The Emergency Coordinator will take all necessary measures to contain the hazard within the facility property to prevent its spread to other nearby properties with the assistance of the emergency crew and emergency personnel assigned by the various parties contacted.
In case of a spill of flammable or toxic solvent waste, absorbent material will be placed on the spill by the emergency crew. If the spill is from a leaking or damaged container, it will immediately be turned to prevent leaking and placed into another container or over-packed.
In case of a fire or explosion, emergency crew personnel are instructed that if the fire cannot be readily controlled with available equipment, the area must be immediately evacuated. (See
Figure 5 for more detailed instructions).
Following Attainment of Control:
Following containment and control of the emergency, the Emergency Coordinator, along with the emergency crew, will provide for collection, treatment, and disposal of the waste and contaminated soil, water, or other materials generated by the emergency crew or outside contractor, as appropriate. The Emergency Coordinator will ensure that all emergency equipment is restored to full operational status by the emergency crew. The Emergency Coordinator will investigate the cause of the emergency and will take steps to prevent a recurrence of such or similar incidents.
The Emergency Coordinator will insure that cleanup and restoration have progressed at least to the point of not jeopardizing the health and safety of the employees, and that ODEQ or EPA staff and local authorities have been notified before permitting resumption of the operations affected by the emergency.
EMERGENCY EQUIPMENT:
Alarms:
The less-than-90-day storage facility is equipped with an emergency alarm that sounds directly to OSU PD; this alarm is monitored 24/7. Additionally, a direct line telephone from the less-than-90-day storage facility to the EHS office is available. A safety shower & eyewash is located at the facility.
Fire Control Equipment:
To provide rapid response to fires, wall-mounted, hand-held fire extinguishers are centrally located at each of three (3) areas within the less-than-90-day storage area. Because the primary danger of fire is from flammable liquids, ABC extinguishers are used. An automatic sprinkler system runs throughout 90-day storage area.
Capabilities: Response to small fires.
Spill Control Equipment:
The less-than-90-day storage area is equipped with a supply of spill absorbing materials, shovels, over-pack drums, and brooms for spill control. An emergency safety shower and eye wash station is provided to wash off personnel in emergencies. Central Supply also has absorbent material, shovels, 55-gallon metal and poly drums, and brooms available for spill control.
Capabilities: Response, containment, and cleanup of spills throughout the facility.
Personal Protective Equipment:
The less-than-90-day storage area contains a large supply of coveralls, boots and gloves for emergency crew members. Also, each emergency crew member is assigned and fit-tested in a full face respirator with appropriate cartridges as well as SCBA. Additional emergency response equipment is located in a storage bay southwest of the storage facility.
Capabilities: To provide emergency crew members with protection when responding to emergency spills.
First Aid:
The emergency crew is trained in first aid and CPR with first aid equipment located in EHS offices.
Capabilities: To provide first aid for minor injuries which occur during normal situations or during times of emergency.
ISI Viking Air Packs:
Self-contained breathing apparatus (SCBA) are located at EHS stage facility with emergency response trailer.