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Tri-Board Policy - Board Development / Education & Expense Reimbursement

BOARDS OF DIRECTORS

Title: / Board Education & Travel Expense Reimbursement / Policy # T-B.022
April 2008

Preamble:

The Alliance encourages its Tri-Board members to improve their knowledge base of governance, legislative acts, medical-legal issues, corporate, healthcare environment and other issues pertinent to effective oversight and governance of our hospitals. Tri-Board members are encouraged to discuss with their respective Board or Committee Chair their development needs and interests, keeping in mind their role and responsibilities and the Alliance’s strategic directions.

Application:

  1. Each year, Tri-Board members will be provided with information on conferences/programs available internally and externally through organizations such as the Ontario Hospital Association, Catholic Health Association of Ontario, and others.
  2. Each Tri-Board Committee will be asked to consider those programs that are most pertinent to their mandate and to that Committee's objectives for the coming year and to determine from among its members the individual(s) who should attend the conference.
  3. Information obtained from the conference shall be subsequently shared with the respective Committee.
  4. A brief verbal or written report on the experience, along with identification of strengths or weaknesses of the conference/course, shall be provided to the respective Committee and/or Tri-Board as appropriate.

Approval & Registration Process:

  1. Requests to attend a conference should be forwarded to the Senior Executive Assistant for co-ordination and for approval by the respective Board/ Committee Chair.
  2. Registration and any necessary travel arrangements shall be made through the Senior Executive Assistant.

Conference Expense Reimbursement:

  1. Conference-related transportation (or mileage), accommodation costs, and meal allowance will be reimbursed by the Alliance. Meal allowance of $50 per diem has been established to conform to Alliance education policy. Current mileage rate is shown on the Mileage & Expense Report form (attached).
  2. Reimbursement requests shall be prepared on the mileage & expense report form, accompanied by original receipts, and submitted to the Senior Executive Assistant to co-ordinate authorization and processing.
  3. Tri-Board Chairs’ expenses shall be authorized by the Tri-Board Treasurer.
  4. Individual Tri-Board member expenses shall be authorized by the respective Board Chair.

Regular Board-Related Mileage Reimbursement:

The Alliance will provide mileage reimbursement (at the same rate paid for conference travel) for travel associated with Board-related meetings. This claim should be submitted on the mileage & expense report form to the Senior Executive Assistant for processing. Should one wish to donate this back to the Alliance or to the Alliance Foundation, a donation receipt will be provided.