MCA Sept 12, 2017ExecutiveBoard Meeting

7-9 PM

MCA Executive Committee

MCA was called to order at 7pm, September 12, 2017. Presidet Karol Tayolor presided. Board members present:Marsha, Sabira, Cathie, Karol, Shannon, Carol, Rita, Lia, Missy, Miranda, Emily, LaNail, Sarah G, Lenese, Sara P, Christian, Arielle

Approval of Agenda

Trainings

None reported

Approval of Past Meeting Minutes

Reports of Officer’s

1)President’s Report (Karol)

  1. Each individual named a success and area of growth for the week
  2. Karol’s success- buying new laptop
  3. Karol is grateful for those who have completed tasks asked by MCA and helping for a successful conference
  4. 1 week to complete conference schedule
  5. Lenese is confirming conference schedule
  6. Natalie and Marilyn have put more than 300 hrs. into updating website
  7. Karol’s friend, Jennie made 50thAnniversary banner, Karol received the banner this evening, sent to Marilyn for approval

2)Treasurer’s Report (LaNail)

  1. Everything is going well
  2. Reimbursement forms/vouchers are now being submitted
  3. Pay attention to new account codes when submitting
  4. Conference codes have a “dash”
  5. Questions for conference registration go to registrar (Miranda)

3)Executive Director’s Report (Marsha)

  1. Cont support conference and solidify details
  2. Previously submitted a request for more hotel rooms

4)Past-President’s Report (Christian)

  1. EL reviews completed and transitioned to Sarah
  2. Two new EL identified
  3. Cont. Aug- Dec soliciting nominee’s for three positions pres-elect, treasure- elect, secretary-elect
  4. Committee: Christian, Stephanie, Sherrita
  5. Jan 2018 will confirm bios of nominees for positions
  6. Working with AMFC and Shannon

5)President-Elect’s Report (Cathie)

  1. Support Karol with conference
  2. Will pick up tee-shirts
  3. Soliciting sent to universities, non-profits
  4. Some wanted 501-certificate. Requested a copy from Marsha.
  5. Initiated request for ACA materials for conference;Karol followed up in response to an ACA email
  6. Got grid map from hotel for conference to identify where rooms are located
  7. Cathie will help Missy coordinate volunteers
  8. Thank you, Karol and Marsha, to get conference together
  9. Working on themes for 2018
  10. Reaching out to division leaders to support them
  11. Are we doing press release for conference?
  12. PR- 3 weeks prior to conference, will try to help
  13. Karol= Baltimore Sun, PG Journal contact

6)Member-at-Large’s Report (Sarah Gilden)

  1. Emailed EC of Ohio Counseling association
  2. d/t using drobox, eliminated archives committee
  3. Hilary Press gave go ahead to contact other states in southern region
  4. Will follow up in next couple of weeks
  5. As technology has advanced this area has changed
  6. Identifying if MCA will go electronically perhaps to include dropbox
  7. Missy suggestions= no identifying information/identifying information due to easily being hacked

New Business:

-Miranda needs email for registrar position

-Board members should register for MCA conference as soon as possible for early bird rates

-MCA Statement on Charlottesville, VA

  1. Resources for Texas and Florida to other

-Please email Karol with suggestions for Hurricane Irma statement

  1. Identify ways to help, resource

-LaNail motioned having a shared table at MCA conference in November- seconded by Janelle

  1. (Tabled for in person meeting in October) Karol initiated discussion to offer Marilyn, PsyCom a conferenceExhibitor table at no cost
  2. Once conference is over moving forward need to review charges for conference for Exhibitors and presenters
  3. Rich F, keynote speaker- will give a round table addressing the Who You Are MATTERS board game, will donate 1 game
  4. If offered Exhibitor table, will hand out values/career card sorts for members
  5. We have 10 Exhibitor tables, if give 2 away will only have 8 for paying Exhibitors
  6. Getting slow Exhibitor and Sponsor response: Thus far MCA has only one for Argosy- Silver sponsor
  7. Possible JHU- $1000
  8. Possible income fromflyers to place in bags
  9. Marsha discussion to wait until next meeting to make discussion

-LaNail rescinded motion

MCA Standing Committees Reports

7)Newsletter (Michelle S)

  1. Next newsletter deadline isOctober 15th. Full report will be presented at the Octobermeeting

8) Public Relations (Marybeth/Emily)

  1. Sending out annual conference mails with advertising for PDI and certification
  2. This week’s email will be different- includes sneak previews of different workshops with title, presenter, and type of session
  3. This will change every week until the conference takes place
  4. Will use this techniques to market on Facebook as well
  5. All surrounding counseling states will be sent information about MCA conference- Southern and northern branch regions to disseminate to others in region
  6. Will send to Karol and Lenese for approval of session
  7. Press release will be developed
  8. Karol= sent request to the Governor’s office to issue a proclamation for the conference, it was sent timely enough to be accepted

9) Membership (Sarah V)- no report

10) Advocacy (Rita)

  1. first week of Januaryis when state legislation is identified
  2. Janelle will help with identifying those
  3. Unsure which one is upcoming
  4. Will get date in Feb 2018
  5. Contact Ian of Paul Pinksy’s office
  6. Can contact now
  7. Will add congressional budget project and funds link to the advocacy page, so members can learn how process works

11) Technology (Marilyn M)- the MCA web page is being developed to meet its full potential. The mdcounseling email addresses have been updated and linked to the actual email addresses of the people in the related positions. The format has been updated. Subject matter experts are currently adding content.

12) Bylaws (Missy)

  1. Review 3 bylaw amendment proposals up for Board vote
  2. Christian motion to accept three amendments to bylaws as suggested by MCA Bylaws committee, Janelle Second
  3. Discussion
  4. Committee chairs- are appointed and not elected
  5. Marsha/Christian: historically, can lead to large pool, lead to difficulty with voting
  6. Model other branches, 1. People appointed to committee rather than EC, which is voted/elected by membership- this is true across ACA divisions 2. Hold those with vote accountable to attend meeting 3. ensure not messy/crazy when trying to get committee votes
  7. Christian rescinded motion
  8. Christian made a motion to approve amendment 2 and 3, Cathie seconded
  9. Christian moved to disapprove first amendment- Cathie seconded
  10. All are in agreeance
  11. Karol initiated a discussion about the future. Should MCA add an event planning position?
  12. Sabria- could be helpful to have conference chair
  13. Last couple of years, presidents have lead conferences but previous presidents not running before
  14. Board wants to get Lenese’s input regarding needing a committee? Tabled until after the conference

13) CE/Credentialing (Michelle W.)

  1. Karol reported- cont credentialing
  2. Working on social work credentialing
  3. Reaching out to Rose Howard, MCDA’s Credentialing Chair who is consulting with the social workers

14) Program Planning (Lenese)

  1. Schedule is being confirmedthis week, Karol will review
  2. Presenters will get information of day and time
  3. Missy and Lenese work together for volunteers
  4. Will send information to post to website, who is presenting to add to weekly digest

15) Emerging Leaders and Graduate Student (Sara Pula)

  1. Cont. waiting to get information from Perry- Bio and headshot
  2. Sara will send EL email to be added to email contact list
  3. Will be added to website, identify meeting to launch activities
  4. Registration for conference- how do EL register?
  5. Email Marsha to put in system with no charge

16) Awards (Maya)

  1. Identified timeline for awards
  2. Soliciting nominees

MCA State Divisions

Division Updates

a) MAMCD (Tonya)- no report

b) MACES (Cedric)– no report

c) MASERVIC (William)- no report

d) MCDA (Sabira)

- getting started with year

- retreat in August

- have new visions and will complete research

- goal= membership, technology, and publicity

- questions:

- registration

- schedule: Lenese will send schedule for conference

- Immediate Past President Ronda will represent MCDA at conference

g) MAMFC (Shannon)

- Met July 11th

- cont. learn about historical, large involvement

- goals= bring bylaws up to par, present at MCA- Vanessa and Shannon will be presenting

- would like to do advocacy day

- have meet and greet

- will meet Thursday this week

h) MALGBTIC (Lia)

- workshop at conference- Natalie and Lia- self-disclose issues for LGT counselors

-would like to continue to meet after this roundtable discussion

- need schedule for conference

- cont be resources, working with DORS to do workshop

- Sara P workshop for university

17) WISE organization sent to collaborate that support ban on conversion therapy for minors in Maryland

  1. Working on HRC to identify legislation and attend advocacy

18) Who to talk to get active membership?

  1. Marsha will get list

Future Board Meetings:

October 21 (face to face), 12 noon-4pm (Conference Check Up and

bag stuffing) Einstein Room, Savage Library, 9525 Baroness Ct, Laurel, MD

20723

November—Meeting during Conference

December 12

January 9, 2018

February 12, 2018

March 13, 2018

April 10, 2018

May 8, 2018

June 12, 2018