Beresford City Council

February 22, 2011

The Beresford City Council met in regular session in the City Library Community Room on Tuesday, February 22, 2011 at 7:30 p.m.

Members present: Mayor Jim Fedderson presiding, Wayne Akland, Dan Cotton, Tom Erickson, Gary Lambert, and Teresa Kaltenbach

Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator, Tom Frieberg, City Attorney.

Absent: Troy Doeden.

Adopt Agenda: A motion to adopt the agenda was made by Akland, second by Cotton, motion carried.

Minutes: Erickson made the motion to approve the minutes from the meeting held on February 7, 2011 second by Lambert, motion carried.

Public Forum and Visitors

SD Dept. of Transportation: Mark Malone from the SD Dept. of Transportation in Pierre, presented to the Council a process to reconstruct Highway 46 in the summer of 2015. Mr. Malone stated that all items of concern will be taken under consideration. Council is considering installing new water and sewer lines at the time of construction. The consensus of the Council was to keep Hwy. 46 four lanes. Council thanked Mark for his presentation. No action taken.

Old Business

Water and Sewer Rates: Zeimetz spoke about funding for the water and wastewater projects. A meeting with SECOG is scheduled for February 24, 2011 to review the funding options for the estimated 1.772 million in repairs that are needed. SECOG will also look at out existing rates and help determine if any adjustments are needed. No action taken.

Role of City Council, City Administrator and Dept. Heads: Erickson discussed with the Council, Resolution 2002-12, a resolution defining the powers and duties of the office of the City Administrator. Everyone was asked to review the resolution and discuss changes at the next council meeting.

2009 Audit Report: Moller discussed financial highlights of the audit report. Council was asked to review the audit. No action taken.

Purchase Orders: Cotton discussed the process of the purchase orders, and the possible need to increase the dollar limit. No action taken.

New Business

Review bids for Pad Mounted Switchgear: Electric Superintendant Jay Nordquist presented to the Council the recent bids for pad mounted switchgear. Two bids were received; Energy Pro Sales for $91,553.98 and Stuart C Irby for $77,300.00. Erickson made the motion to approve the bid from Stuart C Irby for $77,300.00, seconded by Akland, all present Council Members voted aye, motion carried.

P/T hire for snow removal: Street/Sewer/Water Superintendant Don Hubert is requesting to hire Dan Andre, to assist with snow removal at various times as needed. Lambert made the motion to approve hiring Dan Andre part time at $15.00/hr, seconded by Erickson. All present Council Members voted aye, motion carried.

Building Permitting and Inspection Process: Representing the Planning & Zoning Board, Building Inspector Geoff Fillingsness is recommending a new fee schedule for building permits. Cotton made the motion to adopt resolution 2011-1, seconded by Lambert. All present Council Members voted aye, motion carried.

Resolution 2011-1 (published separate of minutes)

Council discussed the need to establish fees for residential and commercial building inspections along with the delivery of building permits. Council tabled a decision in order for Moller, Zeimetz and Fillingsness to get together to recommend a process and fee schedule. No action taken.

Authorize Advertising for Asphalt Surface Treatment and sub-base material: Akland made the motion to advertise for sub-base material and asphalt surface treatment. Cotton seconded the motion; all present council members voted aye, motion carried.

Tax abatement request from American Made Cleaners (AMC): Erickson made the motion to deny the request from AMC for tax abatement, seconded by Akland. City Attorney Frieberg stated that the City can’t deny the request due to the cleanliness of the site. Erickson withdrew his motion. Lambert made the motion to authorize Mayor Fedderson to sign AMC’s tax abatement request in the amount of $1,285.48, property described as Beresford Lands TR 1B in SW ½ SW ¼. Cotton seconded the motion; all present Council Members voted aye, motion carried.

At 9:15 p.m. Troy Doeden joined the Council Meeting.

Subsidy Draw Down Requests: Erickson made the motion to approve the subsidy request from the Senior Nutrition Center in the amount of $1,500, seconded by Akland. All present Council Members voted aye, motion

carried.

2010 Year End Transfers: Cotton approved the following 2010 Fund Transfers, Lambert seconded the motion. All present council members voted aye, motion carried.

2010 Year-End Transfers

February 8, 2011

Transfer from:

Liquor 601-4990-51000 $ 40,000.00

Electric 603-4340-51100 $285,000.00

Sewer 604-4360-51100 $ 40,000.00

Telephone 611-4380-51100 $545,000.00

Solid Waste 612-4320-51100 $ 30,000.00

Transfer to:

General Fund 101-390-3911 $935,000.00

Transfer from:

CATV 615-4390-00050 $15,000.00

Transfer to:

General Fund 101-390-3950 $15,000.00

2010 Close-out Transfers: Akland made the motion to approve the 2010 close-out transfers, seconded by Erickson, all present Council Members voted aye; motion carried.

2010 Close-Out Transfers

February 22, 2011

Transfer from:

Fund 201 – Second Penny Fund $373,270.65

Transfer to:

Fund 301 – Debt Service – Community Center/Clubhouse

Transfer from:

Fund 602 – Water Fund $7,331.63

Transfer to:

Fund 504 – East St. Water Improvement

Transfer from:

Fund 101 – General Fund $655.15

Transfer to:

Fund 500 – CDBG – Senior Citizens Building

Discussion & Information Items

Paint South Dakota 2011: 25 South Dakota communities are being offered the opportunity to participate in Paint – South Dakota. The intent of the program is to help someone in need. To qualify, the home must be a single family, owner-occupied residence in need of paint. The owner should be physically or financially unable to paint their home. The deadline for submitting an application is April 8, 2011. No action taken.

Approval of Travel Requests

A motion to approve the following travel request was made by Lambert, second by Akland. All present Council Members voted aye, motion carried.

SD Police Chiefs Spring Conference, April 6-8, Deadwood, Christensen

Midstates Economic Development Conference, March 30, Sioux City, Zeimetz, Fedderson, Council

District 3 Annual Meeting, March 31, Brandon, Council, Zeimetz, Moller

Summer Reading Workshop, February 25, Vermillion, Morren, Crist

Payment of Bills:

A motion was made by Akland, second by Kaltenbach, to approve payment of the bills listed below, motion carried.

AFLAC, insurance, $1,956.96; Alliance Communications, toll, $73.78; Applied Software, equipment repair, $94.98; Badger Communications, resale, $189.03; Ban-Koe Systems, annual fire alarm system monitoring, $415.00; Beresford Nutrition Center, 2011 subsidy, $1,500.00; Beresford Republic, legal publishing, $379.94; Blooston & Mordkofsky, legal fees, $746.77; Boden, Ray, safety equipment, $100.00; Braunger Foods, catering, $1,633.51; Brown & Saenger, office supplies, $42.98; Byram Laboratories, service contract, $12,056.40; Conseco Health, insurance, $466.95; Cooperative Oil Co, fuel, $1,079.19; Dynamic Business Solutions, $514.95;

Express Communications, toll, $4,002.40; Fedderson, Jim, mileage, $83.46; Fiber Ring Pooling, pooling fee, $2,292.00; Fiesta Foods, resale, $580.94; First Savings Bank, Fed Excise Tax, $1,466.73; Graybar Electric, internet supplies, $4,952.59; Hach Company, supplies, $317.67; Hawkins Water Treatment, chemicals, $4,911.11; HD Supply Waterworks, meter repair, $507.85; In Stitches Custom Embroidery, stitching, $28.42; Intense Graphics, Mayor’s Mile shirts, $2,072.02; Jack’s Uniforms, clothing allowance, $258.70; Jensen Agency, insurance, $1,100.53; Jet Truck Plaza, fuel, $36.70; J H Larson Electrical Co, street light supplies, $628.80;

Joneson, Jeff, advertising, $25.00; Kansas City Life, insurance, $166.52; Knology, central office repair, $55.63; LECA, toll settlement, $1,475.00; Marshall Municipal Utilities, street light arms, $2,010.00; Menard’s, door opener, $159.00; MidAmerican Energy, natural gas, $3,916.14; Moller, Kathy, mileage, $35.70; Neu Star, LNP & SOW fees, $933.52; Northern Tool & Equipment, supplies, $39.99; Office Elements, service contract, $136.13; Pedersen’s Welding & Repair, blade, $6.00; Qwest, E911 circuits, $315.04; Qwest Communications, toll settlement, $177.56; River Lodge, lodging, $140.00; Royal Bake Shop, catering, $54.00;

Sanitation Products, 11’ PR1143 reversible plow, $10,085.00; SD Dept of Revenue, sales tax, $17,617.51; SD Dept of Revenue, Jan/Feb TRS, $284.60; SD Network, internet service, $623.39; SD Sheriffs Association, registration fee, $60.00; Sioux Corporation, rebate, $4,420.00; Stuart C Irby Co, transformer & box pad, $3,725.00; Titan Machinery, tools, $303.58; Total Stop Convenience, fuel, 2,523.05; Wellmark, insurance, $34,081.19 Wells Fargo Remittance Center, credit card charges, $2,184.13; WESCO, meters, $641.28;

Zep Manufacturing, supplies, $183.74; Zoss, Esther, reimbursement, $42.94.

Executive Session: A motion was made by Lambert, second by Cotton to go into executive session to discuss a personnel matter at 9:26p.m. Motion carried.

Regular session reconvened at 9:56 p.m. There was no action taken.

Adjournment: As there was no further business, the meeting adjourned at 9:58 p.m. on a motion by Doeden, second by Lambert, motion carried.

______

Kathy Moller, Finance Officer

Recorded by Elaine Johnson