TOVIL PARISH COUNCIL
MINUTES OF THE MEETING OF TOVIL PARISH COUNCIL HELD ON
MONDAY 6 NOVEMBER 2017 AT TOVIL COMMUNITY CENTRE,
BARFRESTON CLOSE, TOVIL
Present: Chairman: Cllr Lloyd Porter
Cllrs: Abigail Hogg, Susan Hogg, Stuart Mallison,
Alan Smith and Bryan Stovell
In attendance: Clerk: Alison Chew
Ward Cllr Brian Clark County Cllr Paul Cooper Members of the public
The meeting opened at 19.41
1. APOLOGIES FOR ABSENCE
Apologies for absence had been received from Cllrs Nike Azeez, (family reasons), Cllr Paul Wilby (work issues), Michelle Wooding (family reasons) and Paul Wooding (family reasons).
2. DECLARATIONS OF INTENTION TO RECORD
Cllr Abigail Hogg and the Clerk declared that they intended to audio record the meeting.
3. DECLARATIONS OF INTEREST
Declarations of changes to the Register of Interests: there were no such declarations.
Declarations of Interest concerning matters on the agenda: declarations were entered in the register.
Requests for Dispensation: there were no such requests.
4. DECISION REGARDING ANY ITEM TO BE TAKEN AS CONFIDENTIAL
There was no such decision.
5. MINUTES
a) The minutes of the Full Council meeting of 2.10.17 were agreed as a true record and signed.
b) The minutes of the Planning Committee meeting of 17.10.17 were agreed as a true
record and signed.
6. REPORTS
These were presented during the Public Forum, prior to the start of the Parish Council meeting.
7. DATES OF MEETING FOR 2018
It was agreed that Full Council meetings will take place on the first Monday of the month, unless that coincides with a Bank Holiday. Full Council will then meet on the second Monday.
The August meeting date is provisional and the August meeting will take place only to conduct urgent business.
The Clerk left the meeting at 19.45 and returned at 20.15.
8. UPDATE LIST
This had been distributed prior to the meeting and was noted.
9. MATTERS NOT ARISING ON UPDATE LIST
There were no such matters.
10. PLANNING
a) Current applications
i) Application No. 17/504221/FULL AND 17/504222/LBC: Bydews Place, Farleigh Hill,
Revised details
Cllrs agreed to make no comment on this application. Response emailed 10.11.17
ii) Application No. 17/505620: St Stephen’s Churchyard, Church Road/Street
TPO application for works to 1 Ash tree (fell), 5 no. Lime (remove epicormic growth and lift to 3m), 1 Sycamore (reduce south side lateral limbs by 3m and blend), 1 Ash (reduce south stem of tree by 2-3m)
Cllrs agreed to recommend approval. Response emailed 10.11.17
b) Decision Notices
There were no such Notices.
c) Other Planning Matters
There were no such matters.
11. CORRESPONDENCE
Correspondence items had been distributed to councillors.
12. NEWSLETTER AND DISTRIBUTION
Cllr S Hogg volunteered to deliver any newsletters still awaiting delivery.
13. GROUNDS MAINTENANCE CONTRACTOR
Cllr Lloyd Porter gave an update which will be distributed to councillors.
ACTION: Clerk
14. FINANCE
a) The Expenditure against Budget Report had been distributed prior to the meeting and was agreed.
b) The Trial Balance Report had been distributed prior to the meeting and was agreed.
c) The Bank Reconciliation Report had been distributed prior to the meeting and was agreed.
d) External Audit Report: this was noted.
e) Litter bins: purchase costs and costs of emptying bins: updated costs will be obtained from RIP Cleaning and Maidstone Borough Council.
ACTION: Clerk
f) Fete 2017 accounts: these are to be reviewed.
ACTION: Clerk
g) Purchase of Hi-Vis vests for Councillors and Council Representatives undertaking Council business: prices will be researched for printed and plain vests and brought to the December meeting.
ACTION: LP
h) Payments: the list of payments had been distributed prior to the meeting and was agreed.
Standing Order: A Chew, Clerk's Salary / £1,430.00Cheque No.
Sovereign Business Equipment: photocopier engineer service call / 90.00
Sovereign Business Equipment: ad hoc support September 2017 / 22.20
Sovereign Business Equipment: online backup September 2017 / 18.00
Sovereign Business Equipment: copy paper / 19.74
Sovereign Business Equipment: online backup October 2017 / 18.00
Sovereign Business Equipment: ad hoc support September 2017 / 67.50
300168 / Sub-total / 235.44
300167 / Pearson's Landscapes: grounds maintenance October 2017 / 1400.84
300166 / Clerk's salary, balance after SO / £43.35
300165 / J Clark: Assistant's salary October 2017 / £75.00
300164 / HMRC: Tax & NI / £392.16
300161 / RIP Cleaning: canine bin collections October 2017 / £117.60
300162 / A Chew: Clerk's expenses / £151.74
300159 / Rebecca Gillett: Flyers and Posters for Fete / £50.00 / paid 4.10.17
PKF Littlejohn: Audit / £360.00 / paid online
Solopress: Newsletter and Neighbourhood Plan Flyer / £114.00 / paid by Clerk, refunded online
300163 / Cllr L Porter: wood preserver & PPE for shed / £54.41
Total / £4,659.98
Clerk's expenses
Postage / 35.40
APM Refreshments / 67.93
Refuse sacks / 2.00
Data Protection registration / 35.00
Batteries / 7.00
Mileage / 4.41 / 9.8 miles
Total / 151.74
15. CCTV CAMERA AT CHURCH ROAD/WHARF ROAD
a) Cost of repairs; it was agreed not to fund repairs, but to leave the camera in place as a deterrent.
16. ISSUES RAISED BY PARISH COUNCILLORS (for information only)
a) Closing date for nominations for the forthcoming election
b) Parking issue in Courtenay Road and just past 120 Postley Road: it was suggested that logs are kept of parking infringements, particularly pavement and verge parking.
Wooden bollards could possibly be erected on grass verges to deter parking.
c) Use of rooms at Community Centre: this is to be discussed at the December meeting.
d) Nu-Venture are using a Double decker bus on route 23. Is this necessary?
e) Rose Court: vehicles were reported to be parking on the grass verge at weekends, ruining the grass and the daffodils.
f) Leaves swept from Albert Reed Gardens: bags need to be collected.
g) Litter in Albert Reed Gardens play area
17. DATE AND DETAILS OF NEXT MEETING
Monday 4 December at 7.15pm at the Tovil Community Centre.
The meeting closed at 20.53.
Chairman…………………………………
Date………………………………….