Tender Document for Engaging Hotels for providing Boarding and Lodging
Uttarakhand Health and F.W. Society Dehradun
Sealed tenders are invited from reputed hotels for supply of following services.
ScheduleNo. / Brief Description of Goods/ Services / Validity of Rates
Contract / Earnest Money
( in Rs.)
1. / Engaging Hotels for providing boarding and lodging facility on single occupancy / twin sharing basis to the guests of Uttarakhand Health and Family Welfare Society. / 3 Months. / Nil
1. Tenderers shall ensure that their tenders, duly sealed signed complete in all respects, as per instructions contained in this tender document are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para below, failing which the tenders will be treated as late and rejected.
2. The Tentative dates for which the rooms are required are 5th -6th of October / 6th -7th October 2013 . The tentative no. of rooms to be blocked may range from 250-300.
3. Please note that upper limit of price to be quoted for single occupancy room is 2500/- per room per day and that for twin sharing is 5000/- per room per day, this includes complimentary breakfast and dinner. Bids above these rates are liable to be rejected. All the rates quoted must be quoted including all taxes.
4. The details of the tenders can be obtained from the office address mentioned below or from the website www.ukhfws.org
5. The last date for submission of tenders is 30th September 2013 by 11 am . In the event of any of the above mentioned dates being declared as holiday/ closed day , the tenders will be received on the next working day at the appointed time.
ADDRESS -:
Mission Director,
National Rural Health Mission,
Directorate of Medical Health & Family Welfare
Danda lakhond P.O Gujrara, Sahastradhara Road
Dehradun, Uttarakhand
Detailed Terms and Conditions
1. The bidders shall quote the price and other elements of price as per the format given below
2. The Hotels should have the capacity to provide minimum 50 nos. of rooms at a time
3. All the rooms should be well ventilated and furnished with double sized bed, attached toilet with modern fittings, cupboard, geyser, mobile / laptop charging points, TV etc.
4. The Hotel should have in-house restaurant along with the capacity to serve minimum 50 nos. of guests at a time
5. The Hotel should have the in-house capacity to provide multi cuisine food
6. The Hotel should have 24 hrs. room service and power back-up system
7. The Hotel should be located within 7 KM from City Centre Dehradun
8. The Hotel should have registration of ownership
9. The Hotel should have registration for Service Tax
10. The Hotel should have Income Tax Registration
11. The Hotel should have registration with competent authority for Food License
12. The Hotel will raise the bill and will be paid only as per the number of rooms actually occupied and not as per the number rooms blocked . The payment will be subject to all taxation rules.
13. The hotel will provide services and fooding as per the highest quality standards and any lapse in these will be the responsibility of the Hotel and the UKHFWS will be free to undertake any disciplinary action.
Tender Form
ACCEPTANCE OF TERMS & CONDITIONS
To
Date………….
Ref: Your Tender document No. ………………………………….…………………dated …………
We, the undersigned have examined the above mentioned tender enquiry document. We now offer to supply and deliver- Boarding and lodging facility in conformity with your above referred document for the sum of as quoted in price bid (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements.
We agree to keep our tender valid for acceptance for a period up to 3 months.We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.
……………………….. (Signature with date)
……………………….. (Name and designation) Duly authorized to sign tender for and on behalf of
……………………………………….
……………………………………….
PRICE SCHEDULE
Scope of work: Providing accommodation and lodging facility to the guests of UKHFWS as per the instructions .
Firm Ref. No…………………………… Date: …………...
S.no / Details of heads / Total(per Room single occupancy ) / Total
(per Room twin sharing occupancy )
A / Room charge per day / Rs. / Rs.
B / Breakfast charge per guest per day (Cornflakes, Milk, Bread Butter, Tea / Coffee, Fruit, Chapati Curry) / Rs. / Rs.
C / Dinner charge per guest per day (Soup, Dal , Boiled / Fried Vegetable, One Indian Curry, Rice, Chapati, Bread) / Rs. / Rs.
D / Total: (A+B+C) / Rs. / Rs.
E / Service Tax
Grand Total / Rs. / Rs.
(In words: Rupees ………………………………………………………………………..) )
Note:-
1. Bidder firm shall quote strictly as per Price bid format above Failing to which the offer shall be summarily rejected.
2. Firm has to fill all above column otherwise the quotation will out rightly be rejected. If there is a discrepancy between the amounts expressed in words and figures, the amount in words shall prevail.
3. Please note that upper limit of price to be quoted for single occupancy room is 2500/- per guest and that for twin sharing is 5000/- per room, this includes complimentary breakfast and dinner. Bids above these rates are liable to be rejected. All the rates quoted must be quoted including service tax and all other taxes.
Seal & Signature of the tenders
Date : Address : ……………………..……………